Incapacity Determination - How to determine incapacity
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Incapacity Determination - How to determine incapacity


Revised November 2, 2011



WAC 182-508-0015Determining if an individual is incapacitated. (Emergency effective 11/1/11.)

WAC 182-508-0015

WAC 182-508-0015

Effective October 14, 2012

WAC 182-508-0015 Determining if an individual is incapacitated.

When an individual applies for medical care services (MCS) program benefits, the individual must provide medical evidence to the agency or the agency's designee that shows the individual is unable to work.

If an individual is gainfully employed at the time of application for MCS, the agency or the agency's designee denies incapacity.  "Gainful employment" means an individual is performing, in a regular and predictable manner, an activity usually done for pay or profit and earning more than the substantial gainful activity standard as defined by the Social Security Administration.

(1)  The agency or the agency's designee doesn't consider work to be gainful employment when the individual is working:

(a)  Under special conditions that go beyond the employer providing reasonable accommodation, such as in a sheltered workshop the agency or the agency's designee has approved; or

(b)  Occasionally or part-time because the individual's impairment limits the hours the individual is able to work compared to unimpaired workers in the same job.

(2)  The agency or the agency's designee determines if the individual is incapacitated when the individual:

(a)  Applies for medical benefits:

(b)  Becomes employed;

(c)  Obtains work skills by completing a training program; or

(d)  The agency or the agency's designee receives new information that indicates the individual may be employable.

(3)  Unless the individual meets the other incapacity criteria in WAC 182-508-0010, the agency or the agency's designee decides incapacity by applying the progressive evaluation process (PEP) to the medical evidence that the individual provides that meets WAC 182-508-0030.  The PEP is the sequence of eight steps described in WAC 182-508-0035 through 182-508-0110.

(4)  If the individual has a physical or mental impairment and the individual is impaired by alcohol or drug addiction and does not meet the other incapacity criteria in WAC 182-508-0010, the agency or the agency's designee decides if the individual is eligible for MCS by applying the PEP described in WAC 182-508-0035 through 182-508-0110.  The individual isn't eligible for MCS benefits if the individual is incapacitated primarily because of alcoholism or drug addiction.

(5)  In determining incapacity, the agency or the agency's designee considers only the individual's ability to perform basic work-related activities.  "Basic work-related activities" are activities that anyone would be required to perform in a work setting.  They consist of:  sitting, standing, walking, lifting, carrying, handling; and other physical functions (including manipulative or postural functions such as pushing, pulling, reaching, handling, stooping, or crouching), seeing, hearing, communicating, and understanding and following instructions, responding appropriately to supervisors and co-workers, tolerating the pressures of a work setting, maintaining appropriate behavior, and adapting to changes in a routine work setting.

This is a reprint of the official rule as published by the Office of the Code Reviser. If there are previous versions of this rule, they can be found using the Legislative Search page.

WORKER RESPONSIBILITIES

  1. Review the referral from financial services and any existing medical documentation.
  2. Consider if the person meets any of the non-PEP criteria in WAC 182-508-0010.
  3. Explain the purpose, eligibility requirements, and benefits of Medical Care Services (MCS) and Alcoholism and Drug Addiction Treatment and Support Act (ADATSA) programs.
  4. Per WAC 182-508-0015 (4), we decide if persons who have a physical or mental impairment and are impaired by alcohol or drug addiction are eligible for MCS by following the Progressive Evaluation Process (PEP).  WAC 182-508-0015 (4) does not presume that a person is ineligible for MCS.  The PEP must be followed to make a decision.

NOTE:

Under no circumstances will a case manager order or request a UA be performed.

 


5.  Review DSHS 14-050(X), Statement of Health, Education, and Employment with the person.

a.  Discuss the medical history with the person.

b.  Observations should be documented.

c.  Ask the person what they feel needs to happen for them to return to work.

6.  Explain the purpose, eligibility requirements, and benefits of MCS and Alcoholism and Drug Addiction Treatment and Support Act (ADATSA) programs.

7.  Coordinate with a DBHR Chemical Dependency Professional to schedule an assessment when:

a.  The person wants primary ADATSA.

b.  The person meets incapacity criteria and there is an indication of alcohol or drug abuse or addiction.


CLARIFYING INFORMATION

1.    Supplemental Medical Evidence may be used to help better understand the person's incapacities and make well-informed incapacity decisions. Supplemental Medical Evidence does not replace Objective Medical Evidence (OME). OME must still be obtained for the Progressive Evaluation Process.

2.    During an ADATSA assessment, the Chemical Dependency Professional (CDP) may suspect that the person has mental health or physical issues that could get in the way of the person participating in ADATSA treatment or that are not related to their addiction. Follow these procedures for handling requests for evaluations from assessment entities:

a.    The CDP should refer the client back to the CSO to apply for MCS.

b.    The CSO Case Worker should evaluate the request and consult with the CDP if necessary. The Case Worker should process the MCS application with the appropriate evaluation unless there is a clear and convincing reason otherwise.

Modification Date: November 2, 2011