Appendix A: Definitions
The following definitions apply for purposes of the CA Practices and Procedures Guide.
“AFTERCARE SERVICES” means the provision of less intensive, ongoing services to youth and their families following the youth’s discharge from residential care or in-home services.
"AT-RISK YOUTH" means a juvenile who:
“BEHAVIORAL REHABILITATION SERVICES”: See “After-Care Services,” “Continuum of Care,” “Group Care,” In-Home Services,” “Residential Care,” “Staffed Treatment Foster Care,” and “Treatment Foster Care.”
"BEHAVIORAL REHABILITATION SERVICES (BRS) PROVIDER": A licensed program or agency with a current contract to provide BRS for CA.
“BORROWED FOSTER HOME” means the placement and supervision by an agency of child(ren) in a foster family home licensed or certified by another agency, with the permission of that agency.
"Caregiver" means an adult living in the home permanently or semi-permanently and has routine responsibility for childcare. This may be the other legally responsible adult, another adult relative or a live-in partner. It may also be any other adult with regular ongoing time in the home and has routine responsibility for childcare.
"CASE PLAN" means a written statement by the social worker of the anticipated activities, including service agreements, which are planned in the conduct of the case.
“CERTIFICATION FOR ADOPTION” means a person or persons constituting a household have submitted an application for adoption to the department or a child placing agency, have had a satisfactory home study completed, and have been determined suitable as adoptive parent or parents.
"CHILD," "JUVENILE," and "YOUTH" mean any unemancipated individual who is under the chronological age of 18 years. RCW 13.32A.030
"CHILD ABUSE AND NEGLECT"
CPS WAC Definitions of CA/N
Child abuse or neglect means the injury, sexual abuse, sexual exploitation, negligent treatment, or maltreatment of a child under circumstances which indicate that the child's health, welfare, and safety is harmed. An abused child is a child who has been subjected to child abuse or neglect as defined in this section.
"CHILD ACTION PLAN" means the services and tasks that are provided to the child and placement provider as necessary to support the placement and meet the needs of the child while in out-of-home care. The Child Action Plan includes objectives and tasks pertaining to the following:
"CHILD IN NEED OF SERVICES" (CHINS) means a juvenile who:
"CHILD IN NEED OF SERVICES (CHINS) PETITION" means a petition filed in juvenile court by a parent, child, or the department seeking adjudication of placement of the child. RCW 13.32A.030
“CHILD PLACING AGENCY” means an agency which places a child or children for temporary care, continued care, or for adoption.
“COMPELLING REASON” means, for purposes of the Adoption and Safe Families Act, a factor in case planning that presents an unusual circumstance that makes necessary a decision which would not normally be made for a child or family. “Compelling Reason” includes, but is not necessary limited to:
"COMMUNITY NETWORK" means working relationships between DCFS, cultural consultants, key informants (lay/professional person), natural helpers (extended families, folk healers), and other agencies to develop cultural responsiveness.
"CONTINUOUS IMPROVEMENT" is the complete process of identifying, describing and analyzing strengths and problems and then testing, implementing, learning from and revising solutions; the ongoing process by which the agency makes decisions and evaluates it's progress.
“CONTINUUM OF CARE” means provision of care from in-home services to highly structured residential care and the ability to provide appropriate services to the child/family.
"CONTRACTED AND/OR LICENSED PROVIDER":The individuals or entity performing services pursuant to contracting with Children's Administration.
"CULTURAL COMPETENCE" means a set of behaviors and attitudes that enables individuals working with a child or family to learn about or recognize the cultural context of a situation and to integrate that knowledge into an action.
"CULTURAL CONSULTANTS" means culturally competent individuals recognized by the department and/or client as a resource to help assess and/or resolve problems relating to cultural issues.
"CULTURAL DIVERSITY" means the distinguishable differences in life styles, values, traditions, religions, etc.
"CULTURALLY RESPONSIVE" means a pattern of behaviors that incorporates and acknowledges the importance of cultures (competence), the assessment of cross-culture relations (literate), vigilance towards the dynamics that result from cultural difference (effective), the expansion of cultural knowledge and the adaptation of services to meet culturally unique needs (relevant).
"CULTURE" means the integrated pattern of human behavior including thought, communication, actions, customs, beliefs, values, institutions, of a racial, ethnic, religious or social group.
"CUSTODIAN" means the person or entity who has the legal right to the custody of thechild. RCW 13.32A.030
"DEVELOPMENTAL STAGES" means:
"DLR COMPREHENSIVE REVIEW": The Comprehensive Review is a thorough review of the BRS contractor or other contracted and/or licensed provider's ability to meet licensing, contracts, and programming requirements. It includes an onsite review, completion of approved forms and tools, and a final report.
"ETHNIC" means a group designated by customs, characteristics, language, common history and/or racial affiliation.
"ETHNOGRAPHIC INTERVIEWING" means communication with a member of another culture to identify the:
"EXTENDED FAMILY MEMBER" means an adult who is a grandparent, brother, sister, stepbrother, stepsister, uncle, aunt, or first cousin with whom the child has a relationship and is comfortable and who is willing and available to care for the child. RCW 13.32A.030
"FAMILY PRESERVATION SERVICES" means in-home or community-based services drawing on the strengths of the family and its individual members while addressing family needs to strengthen and keep the family together where possible and may include:
“FOSTER CARE” means placement of a child by the department or a licensed child placing agency in a home or facility licensed pursuant to chapter 74.15 RCW or in a home or facility that is not required to be licensed pursuant to chapter 74.15 RCW.
“FOSTER CARE PASSPORT PROGRAM” or FCPP means a program that records health and education information in a computer database, and provides a concise summary of the information – the “Passport” – to be shared with foster parents and social workers. It is an interdisciplinary program that combines the expertise of the local public health jurisdictions with child welfare.
“FOSTER FAMILY CARE” means care and supervision provided on a 24-hour basis for up to six children in the licensed family abode of the person or persons under whose direct care and supervision the child is placed.
“GROUP CARE” means the provision of a safe, healthful environment for youth in a 24-hour licensed facility for more than six children, which provides the basic needs of food, shelter, and the provision of therapeutic services required for the successful reunification of youth with their family resource.
"GUARDIAN" means that person or agency that (a) has been appointed as the guardian of a child in a legal proceeding other than a proceeding under chapter 13.34 RCW, and (b) has the right to legal custody of the child pursuant to such appointment. The term "guardian" does not include a "dependency guardian" appointed pursuant to a proceeding under Chapter 13.34 RCW. RCW 13.32A.030; 13.34.030
“HEALTH & EDUCATION RECORD” means the entire array of data entry screens in the CAMIS Passport module, including the provider, education, behavior, counseling, and daily routine information entered by the social worker and the health information entered by staff of the Foster Care Passport Program.
“HEALTH RECOMMENDATIONS LETTER” means a child-specific letter, to the child’s foster parent, and a memo, to the child’s social worker, written by the Public Health Nurse (PHN) upon completion of a child’s Passport. The Health Recommendations Letter provides a means for the PHN to place all the child’s health related issues in context with each other and to document recommendations for follow up care. The PHN produces a new Health Recommendations Letter at each update of a child’s Passport.
"IMMINENT RISK" means, for Intensive Family Preservation Services, when a decision has been made by the department that without intensive family preservation services, a petition requesting the removal of a child from the family home will be immediately filed under chapters 13.13A or 13.34 RCW, or that a voluntary placement agreement will be immediately initiated. 74.14C.010 RCW
"IMPENDING DANGER" means parenting behavior that is harmful and destructive to a child's cognitive, social, emotional or physical development that is likely to occur in the immediate or near future that could result in one of more of the following outcomes:
“INDIAN CHILD” means any unmarried person under the age of 18 who is:
"INDIVIDUAL LEVEL OBJECTIVE": Addresses the individual parent, caregiver, or adult that is ascribed with the behavior (i.e. substance use, mental health, anger) that poses a threat to child safety. This objective identifies a specific relapse prevention plan that the individual will use to exhibit new skills and behaviors to safely manage their problems and successfully participate in the family level objective. Examples include:
“IN-HOME SERVICES” means services provided in the child’s home in lieu of out-of-home placement equivalent to the level of service intensity required to maintain the child in residential care.
"INTENSIVE FAMILY PRESERVATION SERVICES" means community-based services that are delivered primarily in the home, that follow intensive service models with demonstrated effectiveness in reducing or avoiding the need for unnecessary imminent out-of-home placement. RCW 74.14C.010
LEGALLY FREE -A child is legally free for adoption if the child has no legal parent, either because the parent has died or because parental rights have been terminated (through relinquishment or involuntary termination) by a court order.
"LIMITED ENGLISH PROFICIENCY" means persons are limited in their ability to read, write or speak English or have a limited ability to speak or read English well enough to understand and communicate effectively.
MISSING CHILD IS: (1.) Under the age of eighteen (18), and (2.) Does not meet the “at-risk” criteria as specified under “at-risk missing child”.
“MEDICAL HISTORY” means health information on the child contained in the child’s case record, as required by the CA Practices and Procedures Guide, chapter 4000, section 43092, Health and Education Record.
“MEDICAL NECESSITYFOR INPATIENT MENTAL HEALTH CARE” means a requested service which is reasonably calculated to: (a) diagnose, correct, cure, or alleviate a mental disorder; or (b) prevent the worsening of mental conditions that endanger life or cause suffering and pain, or result in illness or infirmity or threaten to cause or aggravate a handicap, or cause physical deformity or malfunction, and there is no adequate less restrictive alternative available. RCW 71.34.020
"NEWBORN" or "NEONATE" means a child up to age 1 month (4 weeks old).
“ORIGINAL PLACEMENT DATE” or “ORIGINAL FOSTER CARE PLACEMENT”, for the purposes of the Social Security Act and federal regulations, means the date of the child’s most recent removal from the child’s home and placement into foster care under the care and responsibility of the state agency. 45 CFR 1356.21(k)
This definition applies both to children placed in foster care under a voluntary agreement and to those children under the state’s responsibility through court order. Therefore, the original date of placement, for purposes of Title IV-E and section 422 of Title IV-B, would be when the child is in foster care and the state has been given responsibility for care either through a voluntary placement agreement or a court adjudication. PIQ 83-06
"OUT-OF-HOME PLACEMENT or CARE" means a placement in a foster family home or group care facility or placement in a home, other than that of the child's parent, guardian, or legal custodian, not required to be licensed under 74.15 RCW. RCW 74.14C.010
"PARENT" means the parent or parents who have the legal right to custody of the child. "Parent" includes custodian or guardian. RCW 13.32A.030
"PARENTING STATUS" means:
"PERIOD OF CRYING" is a phrase used to describe the time in a baby's life when they cry more than any other time:
"PLACEMENT DECISION" means the decision to place, or to delay or deny the placement of, a child in a foster care or an adoptive home, and includes the decision of the agency or entity involved to seek the termination of birth parent rights or otherwise make a child legally available for adoptive placement. 42 USC 5115a
"PRESENT DANGER" means immediate, significant, and clearly observable severe harm or threat of severe harm occurring in the present.
"PRESERVATION SERVICES" means family preservation services and intensive family preservation services that consider the individual family's cultural values and needs. RCW 74.14C.010
"PREVENTIVE SERVICES" means preservation services, as defined in 74.14C RCW, and other reasonably available services capable of preventing the need for out-of-home placement while protecting the child. RCW 13.34.030
“PRN” stands for pro re nata and means “As needed.”
"PRIMARY FAMILY LEVEL OBJECTIVE (FLO)": Addresses the safety threat(s) in which the family was unable to manage or accomplish everyday life tasks (i.e. supervision, safe living environment, protection from violence). The objective will describe what the family will be doing in everyday life to successfully resolve or manage the threat to child safety. This objective identifies a specific plan of action that the family will use to manage the difficult tasks in order to safely meet their children's needs. (Note: primary does not mean just one. There may be more than one primary FLO that is related to the safety threats). Examples include:
"PROBATIONARY LICENSE" means a license issued as a disciplinary measure to an agency that has previously been issued a full license but is out of compliance with licensing standards. RCW 74.15.020
"PROTECTIVE ACTION" means an immediate short term response to control present danger observed at first contact with a family. Or at any time present danger is identified to manage the immediate threats to a child.
“PSYCHOTROPIC MEDICATION” means medication, the prescribed intent of which is to affect or alter thought processes, mood, sleep, or behavior, including, but not limited to, anti-psychotic, antidepressant, and anxiolytic medications. The classification of a medication depends on its stated, intended effect when prescribed because it may have many different effects. Examples of some such medications are:
"QUALITY ASSURANCE" measures compliance against standards and informs continuous quality improvement.
“RESIDENTIAL CARE” is a generic term for group care, residential treatment, and treatment foster care.
“RESIDENTIAL TREATMENT SERVICES”: See “After-Care Services,” “Continuum of Care,” “Group Care,” In-Home Services,” “Residential Care,” “Staffed Treatment Foster Care,” and “Treatment Foster Care.”
"SAFE" child means children are considered safe when there is no present danger or impending danger threats or the caregiver's protective capacities control all known safety threats.
"SAFETY THRESHOLD" means the criteria that must be met in the family's situation to determine that a vulnerable child is unsafe. Criteria include threats to safety that 1) are observable and specific, 2) immediate or near future, 3) out of control, 4) have the potential for severe impacts, there is a vulnerable child. We usually talk about 5 criteria including vulnerable child.
"SECONDARY FAMILY LEVEL OBJECTIVE": Required for out-of-home cases. This objective addresses how the family will support their children while in out-of-home placement. Examples include:
"SECURE FACILITY" means a crisis residential center, or portion thereof, that has locking doors, locking windows, or a secured perimeter, designed and operated to prevent a child from leaving without permission of the facility staff. RCW 13.32A.030
"SERVICE AGREEMENT" means a formal written description of services to be provided or performed. Agreements are developed by the social worker with the parent and/or the court and any child over age 13 who is to receive or participate in services.
"SEXUALLY EXPLOITED YOUTH" means any person under the age of eighteen who is a victim of one of the following crimes:
“STAFFED TREATMENT FOSTER CARE” means a licensed treatment foster care where the foster parents are professional staff who are hired to provide 24-hour supervision to six or less children residing in a foster home-like setting.
"SUBSTANCE-AFFECTED NEWBORN" means a newborn child who has withdrawal symptoms resulting from prenatal substance exposure and/or demonstrates physical or behavioral signs that can be attributed to prenatal exposure to substances.
"SUBSTANCE-EXPOSED NEWBORN" means a newborn child who tests positive for substance(s) at birth, or the mother tests positive for substance(s) at the time of delivery or the newborn is identified by a medical practitioner as having been prenatally exposed to substance(s).
"TEMPORARY OUT-OF-HOME PLACEMENT" means an out-of-home placement of not more than 14 days ordered by a court at a fact-finding hearing on a child in need of services (CHINS) petition. RCW 13.32A.030
“TREATMENT FOSTER CARE” means a program designed for children, youth, and their families whose special needs are provided through services delivered primarily by treatment foster parents trained, supervised, and supported by agency staff. In addition to the provision of a safe, healthful environment, foster parents are expected to be members of the treatment team and to perform tasks which are central to the treatment process in a manner consistent with the child’s treatment plan.
"UNEXPECTED DEATH OF A MINOR" means a death not resulting from a diagnosed terminal illness or other debilitating or deteriorating illness or condition where death is anticipated.
“UNFOUNDED” means available information indicates that, more likely than not, child abuse or neglect did not occur. Chapter 26.44.020
"UNSAFE" child means children are considered unsafe when they are vulnerable to present or impending danger and caregiver(s) is unable or unwilling to provide protection.