Children's Administration, Department of Social and Health Services
Children's Administration, Department of Social and Health Services
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Practices and Procedures Guide

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Information Sharing Quick Reference

WHAT WHEN WHO IS RESPONSIBLE
Child Information /Placement Referral (DSHS Form 15-300)

Prior to or soon after initial placement (within 24-72 hours)

When the child changes placement

When new information is known about the child's needs

Social Worker, Placement Coordinator

Shared planning meetings bring individuals together to share information, plan and inform decisions regarding children and families.

Caregiver Staffing Notice Form (DSHS 15-311) if written notification is provided.

Within 72 hours, where available (FTDM sites only)

Within 30 days, 180 days (6 months); 9 to 11 months; every 12 months thereafter;

Advance notice (5 days) given to caregivers unless emergent.

Social Worker
Recommendations and reports resulting from all assessment and screenings Within 5 days of receiving report and recommendation Social Worker
Moving notice 5 days prior to moving when the child has been in the home at least 90 consecutive days Social Worker

Court Hearing Notice-ISSP Cover Letter form (DSHS 15-319)

Individual Service and Safety Plan (ISSP) (DSHS 15-209)

10 days prior to Dependency hearings

10 days prior to Dependency hearings or 60th day of placement episode; 180th day of placement; 6 month intervals

Social Worker
Supervision Plan (DSHS 15-352)

Developed with the caregiver, the Supervision Plan is required for any youth identified as SAY or PAAY.

The Supervision Plan is developed and provided prior to or soon after initial placement (within 24-72 hours)

When the child changes placement

When new information is known about the child's needs

Social Worker
Health and Safety visits Monthly social worker visits; not to exceed 40 days between visits Social Worker