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Information Sharing Quick Reference
| WHAT |
WHEN |
WHO IS RESPONSIBLE |
| Child Information /Placement Referral (DSHS Form 15-300) |
Prior to or soon after initial placement (within 24-72 hours)
When the child changes placement
When new information is known about the child's needs |
Social Worker, Placement Coordinator |
Shared planning meetings bring individuals together to share information, plan and inform decisions regarding children and families.
Caregiver Staffing Notice Form (DSHS 15-311) if written notification is provided. |
Within 72 hours, where available (FTDM sites only)
Within 30 days, 180 days (6 months); 9 to 11 months; every 12 months thereafter;
Advance notice (5 days) given to caregivers unless emergent. |
Social Worker |
| Recommendations and reports resulting from all assessment and screenings |
Within 5 days of receiving report and recommendation |
Social Worker |
| Moving notice |
5 days prior to moving when the child has been in the home at least 90 consecutive days |
Social Worker |
Court Hearing Notice-ISSP Cover Letter form (DSHS 15-319)
Individual Service and Safety Plan (ISSP) (DSHS 15-209)
|
10 days prior to Dependency hearings
10 days prior to Dependency hearings or 60th day of placement episode; 180th day of placement; 6 month intervals
|
Social Worker |
| Supervision Plan (DSHS 15-352) |
Developed with the caregiver, the Supervision Plan is required for any youth identified as SAY or PAAY.
The Supervision Plan is developed and provided prior to or soon after initial placement (within 24-72 hours)
When the child changes placement
When new information is known about the child's needs
|
Social Worker |
| Health and Safety visits |
Monthly social worker visits; not to exceed 40 days between visits |
Social Worker |
|
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