Disability Determination Services Medical Provider Information
Information For Health Care Providers
In about 60% of all cases, the information from treating sources provides enough documentation for the final determination of disability. In the remaining cases, a consultative examination - CE is purchased by the DDS. Currently the DDS has approximately 450 medical, psychiatric and psychological doctors who perform consultative evaluations for our office.
If you are a licensed psychologist, MD, DO, audiometrist, speech & language pathologist, vocational specialist or OT/PT that does cognitive and/or motor testing for young children, you may be able to perform consultative examinations for our program. All interested examiners must submit a Request for Qualification - RFQ to be considered for a contract with our agency. RFQs and information about examination requirements for DDS CE's can be downloaded from the DSHS Procurements website.
RFQ 1236-426 Medical CE's (Physical exams and specialty exams)
RFQ 1236-424 Hearing, Pediatric or Vision
RFQ 1236-427 Psychiatric
RFQ 1236-425 Psychological
RFQ 1236-423 Developmental/Speech-Language/Audiology
RFQ 1236-429 One-Day Vocational Workshop Evaluation
Consultative Examiner Disability Digest:
November 2013 (PDF)
July 2013 (PDF)
January 2013 (PDF)
Professional Relations Department:
Professional Relations and Consultative Examination Unit Manager:
Professional Relations Staff:
Consultative Examination Unit Supervisor:
Electronic Records Express - ERE
Do you have electronic health care records? Would you like to save time and money by submitting requested information to the DDS electronically?
Electronic Records Express is a Social Security Administration - SSA initiative that offers a range of options for submitting medical records to the state Disability Determination Service - DDS. You choose the method, or methods, that work best for your organization.
- Faster decisions for disability claimants. Fast and reliable electronic delivery increases the likelihood of faster decisions.
- Increased provider satisfaction. Electronic records get to the DDS with less labor, and more quickly and reliably. The need for follow-up requests is greatly reduced and payment processing can start sooner.
- Improved use of public funds. The transfer, management, and storage of paper are costly for US taxpayers.
Options For Submitting Records:
Secure Web Site
Transfer records through the Social Security Administration - SSA Electronic Services secure web site using your existing Internet connection. The only software needed is a Web browser. You type in a small amount of case information from the DDS request letter, then attach your electronic data -- scanned paper records, a report generated by your electronic records system, or a report typed in your favorite word processor. File types accepted: .wpd, .doc, .jpg, .bmp, .txt, .xls, .pdf, .tif, .tiff and .zip files that contain any of these file types. For a DEMO of this site, please visit:
Use your office fax to send records any time, day or night. Fax software programs may also be used if you can make the first page of the fax the DDDS bar coded cover sheet letter. The bar-coded cover sheet must always be page one. The faxes are digitized for claims processing.
OLYMPIA DDS TOLL FREE FAX: 1-866-324-3313
SEATTLE DDS TOLL FREE FAX: 1-866-625-3815
SPOKANE DDS TOLL FREE FAX: 1-866-478-0546
For more information about submitting your records electronically, or to obtain a PIN and Password to use the secure web site, please contact Scott Connors, Jenilee Taylor, Uyen Kashani, or Tetyce Capshaw on the DDS Professional Relations Staff.
Billing and Payment
Questions about billing or payments for consultative examinations and medical records should be directed to: 1-800-562-6074 ext 664-7727 or locally (Olympia) 360-664-7727.
Bills may be submitted via fax to 1-800-456-5170. This fax is for bills only. No records please.
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