Interface Data
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Interface Data

Revised September 26, 2013

ACES Interfaces


Health Benefit Exchange (HBE) Interfaces



Agency Financial Reporting System (AFRS)


Beneficiary and Earning Data Exchange (BENDEX)


Beneficiary Earnings Exchange (BEER)


Disqualified Recipient System (DRS)


Division of Child Support (DCS)


Employment Security Department (ESD)




Financial Services Administration (FSA)


Income and Eligibility Verification System (IEVS)


Internal Revenue Service (IRS)


Labor and Industries (L&I)


Low Income Subsidy (LIS)


Medicare Buy-In




Office of Financial Recovery (OFR)


Office of Superintendent of Public Instruction (OSPI)




Public Assistance Reporting Information System (PARIS)


Social Service Payment System (SSPS)


State Data Exchange (SDX)


State Verification Exchange System (SVES)


Treasurer’s Office


Washington Telephone Assistance Program (WTAP)



What is the ACES interface process?


When do the interfaces run?


What happens when an interface returns data for a client?



What is the ACES interface process?


·         ACES interfaces with other agencies to verify client data, send client data, and exchange client information regarding eligibility for program benefits. These interfaces are done through files or tapes and are categorized into four types:


o    Inbound Interface


o    Outbound Interface


o    Exchange – Two way, inbound and outbound


o    Routine – Daily, Weekly, Monthly, and Yearly   


When do the interfaces run?


·         Each of the ACES interfaces has a separate schedule for processing. 


·         The processing is performed daily, weekly, monthly, quarterly, at application and at eligibility review depending on the specific interface schedule.   


What happens when an interface returns data for a client?


·         When an interface returns data for a client and the information in ACES differs from the information provided by the agency, an alert is generated. The alert notifies the user of what actions are needed or should be reviewed.


·         When interface information is received that matches ACES client data, ACES may AUTO update the client’s record as appropriate. 


Health Benefit Exchange (HBE) Interfaces

What are the HBE interfaces?


·        The HBE interfaces communicate data between ACES, the Eligibility Service (ES) and the HBE to support eligibility determination and Medicaid expansion as required under the Affordable Care Act (ACA) of 2010. The required data is sent or received through the following interfaces or files:


o   The Eligibility Service Request (Inbound) – This interface receives data elements required for eligibility determination from the HBE.


o   Eligibility Service Response (Outbound) – This interface sends data elements required for communicating eligibility results back to the HBE.


o   Request for Inquiry Service (Outbound) – This interface is to communicate the eligibility changes that take place in ES and need to be updated in HBE.


o   ACES to HBE Conversion File – This conversion file contains file layouts to transfer or convert existing active eligible ACES Medicaid client data to the HBE to facilitate easier application and renewal processes for clients.


o   HBE – This data file is sent to the HBE notifying of any eligibility changes to MAGI clients due to changes made to ACES data. This is to ensure data remains in sync between ES and HBE.


Modification Date: September 26, 2013