Sanctions
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Sanctions


Revised October 10, 2014



Refugee Cash Assistance

WorkFirst Sanction


Refugee Cash Assistance

What is Refugee Cash Assistance (RCA) sanction?

 

What are the sanction offenses?

 

How do I process an RCA sanction for an active client?

 



What is a Refugee Cash Assistance (RCA) Sanction?

 

 

·         Clients receiving Refugee Cash Assistance (RCA) who do not participate in Refugee Cash Employment and Training requirements are ineligible for cash assistance.  See WAC rule (Washington Administrative Code):  388-466-0120, 388-466-0150 - Refugee Cash Assistance requires participation in employment and training programs.

 


What are the sanction offenses?

 

·         The first offense is 3 months of sanction.

·         The second offense sanctions the remainder of the 8 month certification.

 


How do I process an RCA sanction for an active client?

 

·         To process an RCA sanction, take the following steps:

 

1.    In the Change of Circumstances section of the Case Actions page, select the change month from the drop-down list then click the Start Changes link.

 

2.    From the Navigation Pane, click the Work Registration  summary page.

 

3.    Select the appropriate client’s Work Registration page (for cases with more than one client).

 

o    In the Participation Status field select the Re - Mandatory Part/No Cooperation from the drop-down list.

 

o    In the # of Offense field enter [1, or 2] for first or second offense.

 

4.  From the Navigation Pane, click the Eligibility Details and confirm the closure/denial with Reason Code (RC) 132 - Refugee-Client Is Terminated For Non-Cooperation.

 

5.    Verify and commit the data.


NOTE:

If there are multiple clients on one AU, the sanctioned clients Finl Resp changes to DI – CA/MA Sanctioned, the AU remains active.


WorkFirst Sanction

What is a WorkFirst Sanction?

 

What is a WorkFirst Non-Compliance Sanction (NCS)?

 

How does ACES count the months in WorkFirst Sanction?

 

Where are the WorkFirst Sanction months and NCS termination counts displayed?

 

How do I process a WorkFirst Sanction Reduction?

 

How do I lift a WorkFirst Sanction Reduction?

 

How do I terminate TANF/SFA for NCS?

 

How is the number of NCS terminations tracked in ACES?

 

What if the TANF/SFA needs to remain open when the client has been in reduced grant sanction?

 

How do I reopen TANF/SFA for a client previously terminated for NCS?

 

How do I deny a reapplication for TANF/SFA for a client previously terminated for NCS?


 

What is a WorkFirstSanction?

 

·         A WorkFirst Sanction is a reduction or termination of TANF/SFA benefits based on non-cooperation with WorkFirst program requirements. The cash benefits are:

 

o    Reduced by either the client's share of the cash benefits or 40%, whichever is greater when the client receives the sanction grant reduction penalty or

 

o    Closed or terminated when the client receives the sanction case closure penalty because they didn’t participate in their in office good cause appointments and home-visits.

 

¨        See EAZ Manual – WAC 388-310-1600 WorkFirst Sanctions.

 

What is a WorkFirst Non-Compliance Sanction (NCS) Termination?

 

·         A WorkFirst Non-Compliance Sanction (NCS) termination stops the TANF/SFA benefits when:

 

o    The client has received the sanction grant reduction penalty and has been in WorkFirst Sanction for a specified time period.

 

o    The client received the case closure penalty for not participating in their in-office good cause appointments and home visits.

 

¨        See EAZ Manual – WAC 388-310-1600 WorkFirst Sancation or the WorkFirst Handbook –Tools - Section 3.6 Non-Compliance Sanction PolicyWorkFirst Sanctions for information about the WorkFirst Non Compliance Sanction process.


NOTE:

Effective December 1, 2011: When a client has been terminated from TANF/SFA for three or more NCS, the client is then permanently disqualified from receiving TANF/SFA or Diversion Cash Assistance (DCA).


How does ACES count the months of WorkFirst Sanction?

 

·         ACES counts the number of months in sanction beginning with the effective date of the sanction.

 

·         Each month the sanctioned client receives cash benefits from TANF/SFA is counted.  The ongoing month is not included since the cash benefits have not been issued.

 

·         The number-of-months of sanction increments at monthly issuance and stops when the client is terminated from TANF/SFA. The count begins again when the client begins receiving TANF/SFA cash benefits.


·         When TANF/SFA is reinstated and contains a client in NCS Sanction, the Months in sanction count will be reduced by one month.

 

·         The sanction code is set to zero when the Participation Status Code on the Work Registration page is changed to any code other than Mandatory Part/No Cooperation (RE).

 

·         If a sanction is coded in error, or is removed due to a pending Administrative Hearing, the Months in Sanction Count can be adjusted historically.


NOTE:

When manually adjusting the count in historical months it is important that the count and the sanction begin date reflect the same number of months in sanction.


Where are the WorkFirst Sanction months and the NCS termination counts displayed?

 

·         The number of consecutive months in sanction displays in the Months in Sanction field on the Work Registration page.

 

·         The NCS Termination displays in the NCS Termination Months fields on the Work Registration page.

 

·         The WorkFirst Sanction, and the NCS Termination count can also be viewed in aces.online on the Client Work>> Registration page.

 

How do I process a WorkFirst Sanction Reduction?

 

·         To process a WorkFirst Sanction reduction, take the following steps:

 

1.      From the Case Actions page, select the Start Changes link.

 

2.      On the Work Registration page, in the Participation Status field, enter Refused Mandatory Participant (RE) with the date that the sanction becomes effective.

 

3.      Select Eligibility Details from the Navigation Pane.

 

4.      Confirm the client has Financial Responsibility code Recipient (RE) and has Reason Code 268 - 40% WorkFirst Sanction, select Eligibility Details from the Navigation Pane.

 

5.      Verify and commit the data.

 

How do I lift a WorkFirst Sanction Reduction?

 

·         To lift a WorkFirst Sanction, take the following steps:

 

1.     In the Change of Circumstances section of the Case Actions page, select the change month from the drop-down list then click the Start Changes link.

 

2.     From the Navigation Pane, click the Work Registration summary page. In the Participation Status field, select Mandatory Participant (MP) or Exempt Not Participating (NI) from the drop down list. The system auto populates with today’s date in the Requalifying Date field.

 

3.     From the Navigation Pane, click the Eligibility Details and confirm the client has Financial Responsibility code Recipient (RE) and the Reason Code 268 has been removed.

 

4.     Verify and commit the data.

 

How do I terminate TANF/SFA for NCS?

 

·         To terminate for a Non-Compliance Sanction, take the following steps:

 

1.    In the Change of Circumstances section of the Case Actions page, select the change month from the drop-down list then click the Start Changes link.

 

2.    From the Navigation Pane, click the Work Registration summary page.

 

3.    Select the appropriate client’s Work Registration page (for cases with more than one client).

 

4.    On the Work Registration page. Check mark the Closed while in NCS box. From the Navigation Pane, click the Eligibility Details and confirm the closure/denial with Reason Code 252 - Non-Compliance Sanction.

 

5.    Verify and commit the data.

 

How is the number of NCS terminations tracked in ACES?

 

·         Effective December 1, 2011, when a client has been terminated from TANF/SFA for three or more NCS, the client is then permanently disqualified from receiving TANF/SFA or Diversion Cash Assistance (DCA).

 

·         On the Work Registrationpage, the Non-Compliance Sanction Termination Months section has three date fields. Each time a client is closed for an NCS, the month field is automatically updated.

 

·         When a client has been terminated for three NCS, the client is permanently disqualified and the TANF/SFA AU closes with Reason Code 349 - NCS PERM DISQUAL.

 

·         If a NCS termination is coded in error or needs to be removed, the user will be able to manually remove the NCS Termination Month.


NOTE:

When EDIT 1819 - ENTER NCS TERMINATION DATES IN ORDER FROM EARLIEST TO LATEST appears, the workers must make sure that NCS Termination dates are entered in an increasing chronological order.


What if the TANF/SFA needs to remain open when the client has been in reduced grant sanction?

 

·         If there is a reason for the client to remain active on TANF/SFA even though they have been in reduced grant sanction, a Closure Delay Reason code must be entered in the Closure Delay Reason field on the Work Registration page.

 

·         The Closure Delay Reason code can be viewed in aces.online on the Client>>Work Registration page.

 

How do I reopen TANF/SFA for a client previously terminated for NCS?

 

·         To reopen TANF/SFA for a client previously terminated for NCS, take the following steps:

 

1.      Reopen the previously denied TANF/SFA AU. See the Re-Open chapter. From the Case Actions page, under Pending Applications, click the Start Interview link to access the AU or pending person Interview.

 

2.      On the Work Registration page, for the client who was previously terminated for Non-Compliance Sanction, select the appropriate Re-Qualifying Reason Code from the drop down menu, in the Re-Qualifying Reason field.

 

3.      Complete the interview following the instructions in the Interview chapter.

 

4.      After committing the interview data, follow the instructions in the Process Application Month chapter for all pending months.

 

5.      After all pending months have been processed, follow the instructions in the Finalize Application chapter.


NOTE:

If a Re-Qualifying Reason Code is not entered, the client and the AU will be denied and Letter 004-01 (Cash Denial for AU) will be generated.


How do I deny a reapplication for TANF/SFA for a client previously terminated for NCS?

 

·         To deny an application for TANF/SFA for a client previously terminated for NCS and who has not met the participation requirements, take the following steps:

 

1.     From the Case Actions page, under Pending Applications, click the Start Interview link to access the AU or pending person Interview.

 

2.     From the Navigation Pane, click the Work Registration summary page. Select the client who was previously terminated for Non-Compliance Sanction; make sure there is no Re-Qualifying Reason Code in the Re-Qualifying Reason field.

 

3.     Complete the interview following the instructions in the Interview chapter.

 

4.     After committing the data, follow the instructions in the Process Application Month chapter for all pending months.

5.     After all pending months have been processed; follow the instructions in the Finalize Application chapter.
      

6.     The TANF/SFA AU will be denied and display Reason Code 252 – Non Compliance Sanction.

Modification Date: October 10, 2014