|
|
ACES
|
|
|
Revised October 14, 2009 |
||
|
|
||
|
What steps must be completed prior to finalizing an application?
Can more than one assistance unit be finalized at the same time?
Do AUs have to be finalized in a specific order?
Can I access a case once benefits have been issued locally?
Can Basic Food Assistance and a MAID be issued locally on the same day?
How do I complete Finalize Application?
| ||
|
What steps must be completed prior to finalizing an application?
· In order to finalize an application, the assistance unit must first go through Interview and Process Application Month.
Can more than one assistance unit be finalized at the same time?
· Unlike Interview and Process Application Month, assistance units must each be finalized separately.
Do AUs have to be finalized in a specific order?
· ACES does not require a specific order when multiple AUs need to be finalized. However, in order to budget a cash grant towards a Basic Food AU, the cash AU must be finalized first.
Can I update a case once benefits have been locally issued?
· Once benefits have been locally issued, the case is locked from any further updating until the following day. If any updates are attempted, Edit 1643 - LOCAL ISSUANCE AWAITS BATCH FOR RELATED AU/CLIENT, TRY AGAIN TOMORROW displays.
Can Basic Food Assistance and a MAID be locally issued on the same day?
· Locally issuing benefits does not prevent a related AU from being finalized. Both Basic Food Assistance and a MAID can be locally issued the same day. | ||
| ||
|
How do I complete Finalize Application?
· To finalize an application, take the following steps:
1. From the AMEN screen, select Option Q – Finalize Application.
o Enter the [AUID] in the AU ID field.
2. <TRANSMIT> and the APP2 screen displays.
o The Sel field will be pre-filled with a [Y].
3. <TRANSMIT> and the ELIG screen displays.
o If all information is correct, enter [Y] – Yes in the Confirm field.
4. <TRANSMIT> and the CAFI, FSFI, or MAFI screen displays.
o If all information is correct, enter [Y] – Yes in the Bnft Confirm field.
o Enter [N] – No in the Letter Override field to have the system generate the appropriate approval letter or [Y] – Yes to override the system generated letter.
o For cash AUs:
¨ To send all or part of a client’s initial cash payment to a vendor, enter [Y] – Yes in the Vendor field. <TRANSMIT> and the VEND screen displays. See Vendor Payment.
5. Repeat steps 3 and 4 for all application months.
· When all application months have been confirmed, the APP2 screen displays again. The Finalize field now displays with a red question mark (?).
6. Review the information on the APP2 screen and complete the following:
o If all information is correct, enter [Y] – Yes in the Finalize field.
o For Basic Food assistance units:
¨ To issue benefits as a regular issuance in overnight batch, enter [N] – No in the Do FS benefits need to be issued immediately? field.
¨ To issue benefits as an emergency issuance in the next regular daily batch, enter [Y] – Yes in the Do FS benefits need to be issued immediately? field. | ||
| ||
|
¨ To have the client pick up a new or replacement EBT card in the local office and for JP Morgan to not mail an EBT card to the client, enter [N] – No in the Do you want an EBT card mailed to the HOH? field.
¨ To have JP Morgan mail an EBT card to the client, enter [Y] – Yes in the Do you want an EBT card mailed to the HOH? field.
o For cash and medical assistance units:
¨ To have the MAID issued from State office in overnight batch, enter [N] – No in the Does the client have a medical appt or need to pick up a prescription today? field.
¨ To have the MAID issued locally, enter [Y] – Yes in the Does the client have a medical appt or need to pick up a prescription today? field.
7. <TRANSMIT> to Finalize the application.
· The SPEC – Eligibility for Special Programs screen is used to record and confirm financial eligibility results for non-automated eligibility program types such as CEAP, DETOX and HWD.
· The SPEC screen displays the AU status, benefit type, benefit amount, begin date and paid through date.
· To confirm the results of the benefit calculation, take the following steps:
1. Review the information on the SPEC screen.
o If all information is correct, enter [Y] – Yes in the Confirm field.
2. <TRANSMIT> to Finalize the application.
| ||
