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Revised October 5, 2012 |
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How does ACES match client information to the SDX data?
What system updates occur as a result of the SDX interface?
What alerts are generated out of SDX interface?
Where do I view SDX information?
· The SDX interface provides information to ACES from Social Security Administration (SSA) on Supplemental Security Income (SSI) recipients living in Washington State. The information is provided on a daily basis. | ||
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How does ACES match client information to the SDX data?
· To be considered a match between an ACES client and a person listed on the SDX files, the following apply:
o An identical Social Security Number match
o If the date of birth is within 3 months plus or minus (+/-)
o The same first four letters of the first name matches
o The same first six letters of the last name, however, the system will process names differently if there is not an exact match of the first six letters in the following situations:
¨ Any non-alphabetic characters (such as spaces, hyphens, or apostrophes) will be disregarded. | ||
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¨ Any suffix will be considered part of the last name, if the last name has less than six alphabetical characters and a suffix. | ||
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¨ The order of the names will be changed and again attempt to match on the first 4 letters of the first name and the first 6 letters of the last name. | ||
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What system updates occur as a result of the SDX interface?
· For each match, ACES compares the SSI information to client information and: o Updates the UNER screen for SSI income changes.
¨ See examples for benefit recalculation information after ACES has matched a client and updated the UNER screen; | ||
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o Opens S01. See How is S01 opened?
¨ If AUTO is unable to open S01, see What happens when ACES does not AUTO-open S01?
o Opens WASHCAP. See When is a WASHCAP case opened?
¨ If AUTO is unable to open WASHCAP, see When is AUTO-open not possible?
What alerts are generated out of SDX interface?
· All alerts generated out of SDX require worker action. For more information, see the ACES Alert Codes and Code Descriptions chapter for the specific alert.
· The following two-tiered alerts are generated out of the SDX interface:
o 130: SDX RECEIVED, REVIEW FOR CURRENT ELIGIBILITY 146: SDX SHOWS RAILROAD RETIREMENT INCOME 195: SSI OPENING ON SDX, SSN = XXX-XX-XXXX 197: SSI APPEAL ACTION REPORTED ON SDX 198: SSI APPLICATION REPORTED ON SDX
o 245: AUTO-OPEN NOT POSSIBLE REVIEW FOR MEDICAID/MEDICARE ELIGIBILITY 247: SDX SHOWS CLIENT MARRIED, ACES DOES NOT 248: SSI TERMINATED, REDETERMINE MEDICAL ELIGIBILITY 253: SOCIAL SECURITY / SSA DISCREPANCY - SEE 2ND TIER FOR DETAILS 274: SDX INTERFACE MISMATCH - SEE LINE 2 FOR DETAILS 295: SCREENING SDX MATCH REQUEST FOUND
o 361: WASHCAP AUTO-OPEN NOT POSSIBLE 364: SDX MARITAL STATUS CHANGED, REVIEW ELIGIBILITY 365: SSP AUTO-PAY NOT POSSIBLE, PROCESS MANUALLY 368: SSP AUTO-PAY NOT POSSIBLE, PROCESS MANUALLY
· The following single tiered alerts are generated out of the SDX interface:
o 125: PER SDX, CLIENT IS DECEASED 139: SDX SHOWS CLIENT IS DECEASED 148: SDX SHOWS NON-EXCLUDABLE NEEDS BASED ASSISTANCE 157: SDX SHOWS SSI $ FOR CLIENT NOT SSI ELIGIBIBLE CHECK SOLQ
o 249: AU CLSD BY BATCH, CLIENT REC'NG SSI INELIG SPOUSE $$ 250: SSI MED OPENED, RESOLVE REMAINING SPENDDOWN MONTHS 251: SSI TERM'D 60 DAYS AGO, COMPLETE MED REDETERMINATION 275: REVIEW TPL NON-COOP STATUS, AUTO-OPEN NOT POSSIBLE
o 308: SDX INTERFACE- UPDATED "UNER" WITH SSI CHANGE 362: WASHCAP CLOSED PER SDX. REDETERMINE FOOD ASSISTANCE. 367: OPEN SSI MEDICAID AU FOR ACTIVE SSP AU
Where do I view SDX information?
WARNING: Intentional inquiry into a file that is not required to perform your job is a violation of both state and Federal Law and may result in felony prosecution. All SOLQ inquiries made by users are monitored.
The following edit displays when workers inquire into BENDEX, SDX, ES and UC areas:
Edit 2365 – YOU ARE BEING AUDITED FOR ACCESSSING SSN RELATED DATA
· In aces.online, SDX information is located on the client’s Spider Page.
· In ACES, SDX information is accessed from LMEN which can be reached from WMEN or from a client’s UNER or EARN screen. Take the following steps to view SDX information:
1. From LMEN, select Option D – SDX Inquiry and enter:
o The client’s SSN
o The CLID or
o The client’s [name] fields.
2. Press <TRANSMIT> to view the SSI information:
o The SDX1 screen displays:
¨ Client data such as birth date, address, phone number
¨ Disability onset date
¨ Change in residency
¨ Payment status
¨ WASHCAP information
o The SDX2 screen displays:
¨ Other income and amounts, claim numbers, start/stop dates
¨ Mailing address
¨ Payee address information
o The SDX3 screen displays:
¨ Marital status
¨ Citizenship/Alien information
¨ Interim Assistance status
¨ SSN for related household members
o The SDX4 screen displays:
¨ TPL/Medicare status
¨ Direct Deposit information
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Modification Date: October 5, 2012