Interview - Group 5 Screens
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Interview - Group 5 Screens

Revised October 15, 2009

Purpose:

(PEND) - Application Pending Intake  
(RANG) - Street Range List - (Invalid after 10/19/2009) (RES2) - Vehicles and real property.
(RES1) -  Liquid resources, life insurance policies, and burial funds / contracts. (RES3) - All other types of resources.

(PEND) – Application Pending Intake

What is the (PEND) Screen?

  • The (PEND) screen allows users to indicate when they wish to initiate the intake interview process for pending AUs.

  • (PEND) appears first in the screen-flow in the ongoing month for (AMEN) options O - Interview, P - Process Application Months and R - Interim/Historical Change when a pending AU exists for which intake has not been initiated.

  • The (PEND) screen will not display either in historical months or in an ongoing month where there are no pending AUs needing the intake initiated. But, (PEND) can be called up by the user and will display any AUs pending for that benefit month with their intake begin dates.

    • No client or AU pointer is needed to call the (PEND) screen.

    • Data on the (PEND) screen is protected in historical months.

What information is displayed on (PEND)?

  • The (PEND) screen displays HOH Name, AUID, Program, Program type, application date and SOP default date.

  • Fields indicating medical coverage group, expedited services indicator, SOP extension date and delay reason code are populated when applicable.

  • The intake begin date for any related pending AUs for which the interview HAS been initiated also displays on this screen (this field shows 00/00/00 when the intake has not been initiated).

  • AUs that sprout from other denied AUs (such as an F04 from a denied TANF AU) will display on (PEND).

    • The application date will be the same as the application date on STAT for the original AU.

    • If an active AU trickles or sprouts to a pending AU (such as F06 trickling to a pending F07), the AU will appear on the (PEND) screen with an application date equal to the first of the ongoing month.

  • The (PEND) screen can be viewed using the as-of date inquiry function.

How do I initiate the intake for pending AUs? What if I do not want to initiate the intake for any AU on (PEND)?

  • Use your <Transmit> or <F4> key to bypass the (PEND) screen without selecting any AUs for intake.

  • When intake has been initiated for an AU, users can still cancel out of the case before committing the data using the <F3> key, which will “un-initiate” the intake.

  • Data entered on a case or updates made to related AUs do not result in a pending AU being removed from the SOP auto-denial process when the intake has NOT been initiated on the pending AU. See Standards of Promptness and Deny an Assistance Unit/Client.

What happens to a pending AU if I do not initiate the intake?

  • When an intake interview has not been initiated on a pending cash or Basic Food AU, ACES will AUTO deny the AU based on the SOP date or SOP extension date, whichever is greater.

    • When this date falls on a Saturday, Sunday or holiday, the denial occurs on the following business day.

    • The denial will occur regardless of actions taken on any related AU.

    • ACES does not auto-deny medical AUs.

  • Edit 2140 - AU NEEDS TO BE SELECTED ON PEND SCREEN FIRST displays on the (APP2) screen if you attempt to Finalize an AU without initiating the intake on the AU.

    • To resolve the edit, the user can return to (PEND), select the AU for intake, call DONE and commit the data, then return to Finalize. Data entered prior to initiating the intake will not be lost.

(RANG) - Street Range List

The RANG screen is invalid as of 10/19/2009. See ADST - Address Standardization.

There are three conditional screens that are used to assist in standardizing an address:

(NAME) or (ADDR) is followed by:

 If:
(RANG) - (Invalid after 10/19/2009) Address number does not match the street, city and zip
(STRT) - (Invalid after 10/19/2009) Street does not match the city and zip.
(CITY) - (Invalid after 10/19/2009) City and zip code do not match

  1. On the (RANG) screen the address number is checked in relation to the street, city, and zip code.

  2. Once the City, Zip Code, and Street are known, Finalist looks at the Number field to make sure the street number falls within an acceptable range for the street.

  3. If not, the users will see a listing of acceptable ranges. The address entered on (NAME) or (ADDR) displays at the top of the screen.

  4. Listed below the address are acceptable ranges of numbers with a HIGH and LOW range for that street address.

  5. The range includes street direction, street type and the city direction. The Range can also be an individually defined number within the large range. This is true for many apt complexes and businesses that have a separate zip +4.


NOTE: This range may or may not include the actual street address for your case.

  1. Enter [Y] in the Sel field to select a range and press enter.

  2. You may also see HIRS. This means there is some type of multifamily dwellings (apartments, trailers, suites, etc). This is an example of an individual range with the larger range.

  3. The street number listed in the Low Range field displays in the Street Number field of the address at the top of the screen.

  4. If the low range number is not the correct street number for the address you are looking for you MUST ENTER the correct number yourself in the Street Number field.

  5. Once the address appears correctly on the (STRT) enter [Y] in the Confirm field.

  6. The address is transferred to the appropriate field(s) on the (NAME) or (ADDR) and ACES pre-fills a Y in the USPS Standardized field on the (NAME) or (ADDR).

  7. If N is entered in the Confirm field the previously entered information reappears in the address fields so the user can make the correct selection.

  8. If the address cannot be confirmed here press <F3> to go back to the (NAME) or (ADDR).

(RES1) – Resources 1 Screen

The (RES1) screen is used to collect information and record changes regarding a client’s liquid resources, life insurance policies, and burial funds / contracts.

  • The (RES1) follows (MEDX), (APID), or (DEM4) in the regular screen flow depending on the program for which the client is applying.

  • The (RES1) is a client level screen.

Sep Prop (Separate Property) field

  1. Enter [Y] in the Sep Prop field if the resource is considered separate property.

  2. Entering Y in this field will only affect those resources on cases in which policy supports the resource being treated differently if it is separate property.  See WAC :388-470-0005.

(RES1) Function Keys

When the user presses  This happens
F23 - alau The (ALAU)  and AU alerts are displayed.
F24 - del Enter [Y] in the DEL field and press <F24> to delete resource and associated information on the (RES1).

(RES2) – Resources 2 Screen

The (RES2) screen is used to collect information on vehicles and real property owned by the client.
  • (RES2) follows (RES1) in the regular screen flow.
  • The (RES2) is a client level screen.

Sep Prop (Separate Property) field

  1. Enter [Y] in this field if the resource is considered as separate property in the client’s resource eligibility determination.

  2. Entering Y in this field will only affect those resources on cases in which policy supports the resource being treated differently if it is separate property.  See WAC:388-470-0005.

(RES2)  Function Keys
When the user presses This happens:
F23 - alau The (ALAU) and AU alerts are displayed.
F24 - del Enter [Y] in the DEL field and press <F24> to delete resource and associated information on the (RES2).

(RES3) – Resources 3 Screen

The (RES3) screen is used to collect information on all other types of resources that may affect eligibility for benefits.
  • (RES3) follows (RES2) in the regular screen flow. 
  • The (RES3) is a client level screen.
  • Examples of other property types are tools, machinery, timber, crops, and livestock.

Sep Prop (Separate Property) field

  1. Enter [Y] in the Sep Prop field if the resource is considered as separate property.

  2. Entering Y in this field will only affect those resources on cases in which policy supports the resource being treated differently if it is separate property.  See WAC:388-470-0005.

(RES3) Function Keys
When the user presses This happens:
F24 - del Enter [Y] in the DEL field and press <F24> to delete resource and associated information on the (RES3).
 

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Modification Date: October 15, 2009
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