Interview - Group 8 Screens
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Interview - Group 8 Screens

Revised January 28, 2008

Purpose:

(UNER) - Unearned Income (WORK) - Work Registration / Participation
(VERF) - Outstanding Verification

(UNER) – Unearned Income Screen

The (UNER) screen is used to record information about a client’s income received from sources other than employment.

  • (UNER) follows (DEEM) in the regular screen flow.

  • The (UNER) is a client level screen.

  • Do not enter child support being paid for legal dependents outside the home here. Enter child support being paid out of either earned or unearned income on the (DEEM) of the person with income that is paying the support.

  • Because information on this screen is used in interfaces and cross matches and in some cases automatically updated enter the claim number exactly as it appears on the client’s verification. Claim numbers can also be obtained for certain income types through the (LMEN).

  • For client’s receiving Social Security benefits it is imperative that the correct income source code be used in the Srce field. See <F1> Help for the Srce field to ensure the correct valid value is used based on the suffix in the client’s BIC.

  • How the income is computed and budgeted depends on the valid values entered in the Inc Mthd and Freq fields. The valid values for these fields directly correspond to policy and how income must be anticipated based on prospective budgeting rules.  See Income Budgeting.

  1. Calc Inc field

    1. The Calc Inc field displays the amount that will be used to calculate the client’s benefit.

    2. The user will not get a soft edit on this screen to review the Calc Inc amount so it is imperative the income amount is reviewed both here and on the (CAFI) and/or (FSFI).

  2. Lump Sm Dt (Lump sum date) field

    1. Based on the type of assistance a client is receiving a lump sum may or may not be counted as income or a resource.  See WAC 388-455-0015.

    2. When valid value [OL] is used in the Srce (source) field the Lump Sm Dt (lump sum date) field is required.

    3. ACES uses the date in the Lump Sm Dt field to compute how based on policy, the lump sum will be budgeted. This will vary based on the type of assistance the household is receiving.


NOTE: At this time a future date cannot be entered in the Lump Sm Dtfield.

If the client knows in advance of the receipt of a lump sum set a user generated Alert 451 to check on the receipt of the payment. This will be corrected in a future release.

  1. Sep field

    1. Policy states that in some cases income can be considered as separate income and only available to that individual person.

    2. Enter [Y] in the Sep Prpty field if, based on policy, the income is considered separate and not available to the remainder of the AU. If policy supports this, the income will be budgeted accordingly.

    3. If policy does not support this for the program and income type entered, the [Y] in the Sep Prpty field will have no affect on the income calculation.  See Ownership and Availability.

  2. Exp field

    1. In some situations monies withheld from an income source may be used as a deduction prior to the income being used in the eligibility calculation.  See EA-Z Manual - Income - B. - Treatment of Income (WAC 388-450-0015, -0025 and -0030).

    2. Do not use this field for child support garnishments or other types of deemed or allocated income.  See Income Eligibility and Budgeting.

  3. Extra field

    1. Each (UNER) has space to record four (4) income amounts with corresponding hours and verification plus one (1) extra check.

    2. The amounts entered in the four Amt fields are added together and a monthly amount calculated based on the income method and frequency.

    3. If an amount is entered in the Extra field it is added in its entirely to the calculated income amount. The extra income is not converted or averaged even if the user specifies this as the income method.

    4. The amount entered in the Extra field will be used to determine if, based on policy, a case with income exceeding the standard for that month can be suspended rather than terminated.  See Budgeting.

    5. If the extra income results in suspension, ACES automatically removes the extra income for the following month at before issuance runs. If the user records extra income two months in a row and this income causes the AU to be ineligible for a second month the AU will close.

  4. Appl / Ben, Type, Stat, and Date fields

    1. These fields are used to record application for benefits from other agencies.

    2. Entries in these fields mainly affect eligibility for medical especially cases that have been terminated from SSI due to a cost of living increase in Social Security or a client that is still eligible for SSI but not receiving a payment.

    3. ACES uses the benefit type, status and date information to determine if the client remains eligible for categorically needy medical assistance. See SSI.

(UNER) Function Keys
When the user presses This happens:
F20 - lmen The(LMEN) displays. This short cut can be used to check the BENDEX, SDX, wage cross match information.
F23 - alau The (ALAU) and AU alerts are displayed.
F24 - del Enter [Y] in the Del field and press <F24> to delete the income source and its associated information on the (UNER).

(VERF) – Outstanding Verification Screen

ACES makes a final check to ensure all required verification requirements are complete for the application. When outstanding mandatory program verifications exist, the (VERF) screen appears.
  • The (VERF) displays a list of missing verifications and the screen IDs where the missing verification fields are located.
  • Edit Message 1607-There is a Pending Client in the AU, Elig Estab Should be Reviewed – displays at the bottom of the screen.

To complete each missing verification code displayed on the (VERF).

  1. The client pointer, screen name, and field name display indicating where the missing verification is.

    1. Each missing verification item displayed on the (VERF) should be completed before continuing.

    2. Enter the [four-letter screen name including client pointer] in the upper right corner of the screen.

    3. <TRANSMIT> and the field with missing verification displays in yellow.

    4. Complete the missing verification field on the displayed screen.

    5. Call(DONE) and if all missing verification has been entered the (DONE) displays.

    6. If any other verification is missing ACES returns to the (VERF).

    7. Interview information can be committed to the ACES database with outstanding verification.

    8. If a user finalizes an application before all verification is complete the system will deny the assistance unit or client for failure to verify required eligibility factors for any month in the application the verification is outstanding.

    9. If the client must provide verification before an eligibility determination is made there are several ways to request the information.

      1. If the only verification needed is what is listed on the(VERF) the outstanding verification form can be printed either in the local office by pressing <F20-VERF> or printed and sent in batch that night by pressing <F19-NITE>. Using <F19> or <F20> only prints the item(s) listed on the(VERF).

      2. Create and send letter 023-02, General Request for Information or Action, through aces.online.

      3. Enter free form text to specify what verification items are needed.

      4. Create and send letter 023-02,  Missing Verification for Interview, through aces.online.

  2. Elig Estab Date (Eligibility Established Date) field

    1. Enter the [date that all information including verification has been provided by the client].

    2. For new applications this field is required for all cash cases and some medical cases.

    3. This field is not required for food assistance cases.

    4. The date in this field for a new application determines the effective date (BEGIN DATE on (STAT) of benefits).

    5. This cannot be a future date, nor can it be a date prior to the application date entered on(INCH) during screening.

(VERF) Function Keys
When the user presses This happens:
F-19 - nite The (PRNT) is displayed and one of several overnight request options can be chosen for an AU.
F-20 - verf Prints a list of outstanding verifications at a local printer that can be handed to the applicant.

(WORK) – Work Registration / Participation Screen

The (WORK)   screen is used to collect and display work registration and participation information for each AU member receiving TANF / SFA and / or Basic Food Program.

  • The (WORK) follows the (SANC) in the regular screen flow for a TANF / SFA or FA Assistance Unit. 

  • The (WORK) is a client level screen.

  1. Partic Stat (Participation Status) field

    1. The participation status of each household member is entered in Partic Stat field CA for a TANF / SFA case or the FS field for a Basic Food Program case.

    2. To sanction a client for non-cooperation with WorkFirst or Basic Food Program Employment and Training requirement enter the appropriate valid value in the Partic Stat field. See <F1>Help  See Disqualified / Sanctioned Assistance Unit / Individuals.

  2. FS section:  Enter information about Able Bodied Adults Without Dependents (ABAWD).  See Basic Food Program – Able Bodied Adults Without Dependents - ABAWD.

(WORK) Function Keys
When the user presses

This happens:
F23 - alau The (ALAU)  and AU alerts are displayed.

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Modification Date: January 28, 2008
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