Assistance Units (AU)
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Assistance Units (AU)


Revised June 23, 2014



What is an Assistance Unit (AU)?

 

Who is the Head of Household (HOH)?

 

What is the relationship code?

 

What is a financial responsibility code?

 

Who must be included in an AU?

 

When can a household member be excluded from an AU?

 

How do I code an AU that includes a Supplemental Security Income (SSI) recipient?

 

How do I code an AU when a minor parent is living with his/her parents?

 

How do I code an AU with a three parent household?

 



What is an Assistance Unit (AU)?

 

·         An AU is a person or group of people who apply for or receive assistance together for one program. A household receiving TANF, Basic Food and medical will have three AUs, one for each program.

 

Who is the Head of Household (HOH)?

 

·         The HOH is the first person entered during the screening process. Each household member entered after the head of household has a relationship code assigned to them based on their relationship to the HOH.  

 

·         For more information, see the Head of Household (HOH) chapter.

 

What is the relationship code?

 

·         The relationship code displays on the STAT screen and identifies how each household member in the AU is related to the head of household.

 

What is a financial responsibility code?

 

·         The financial responsibility code displays on the STAT screen and indicates the financial responsibility of the HOH for that individual.

 

·         Financial responsibility codes are assigned by either the user or by ACES. In most situations all members on a new application should be assigned a financial responsibility code of PN – Applicant.

 

·         For more information, see the Financial Responsibility Codes chapter.

 

Who must be included in an AU?

 

·         For cash assistance programs – see EAZ Manual – WAC 388-408-0005 What is a Cash Assistance Unit? and WAC 388-408-0060 Who is in my assistance unit for Aged, Blind, or Disabled cash assistance?

 

·         For Basic Food – see EAZ Manual – WAC 388-408-0034 What is an assistance unit for Basic Food? and WAC 388-408-0035 Who is in my assistance unit for Basic Food?

 

·         For medical – see EAZ Manual – WAC 182-506-0010 Medical assistance units (MAU) for MAGI-based Washington Apple Health programs.


When can a household member be excluded from an AU?

 

·         See EAZ Manual – WAC 388-408-0025 When can I choose who is in my TANF or SFA assistance unit? and WAC 388-408-0035 Who is in my assistance unit for Basic Food?

 

How do I code an AU that includes a Supplemental Security Income (SSI) recipient?

 

·         On a new application, code the applicants and the SSI recipient as PN – Applicant.

 

·         See EAZ Manual – WAC 388-408-0020 When am I not allowed to be in a TANF or SFA assistance unit?

 

·         When the only child on a TANF AU is the SSI recipient, code the SSI information on the child’s DEM2 and UNER screens. At finalize ACES will change the child’s financial responsibility code to SC – SSI Child/Child of SSI Related Parents/Child used to determine Family Size and approve the adult.

 

·         For more information, see the Financial Responsibility Codes chapter.

 

How do I code an AU when a minor parent is living with his/her parents?

 

·         See Income Eligibility and Budgeting - How is income allocated when a minor parent is living with a parent?.

 

How do I code an AU with a three parent household?

 

·         When a household contains two parents, their common children, an (ex) spouse and his/her separate children, code the AU as follows:

 

AU consists of:

 

            Woman 1                   Has one child from a former relationship

            Man                            Has two children with Woman 1

            Woman 2                   Has two children with Man (man’s ex-wife)

 

Name

Relationship

Finl Resp Code

Man

SE

PN

Woman 1

OP*

PN

Woman 2

OP*

PN

Woman 1 - Separate Child

CH

PN

Man & Woman 1 - First Child

CH

PN

Man & Woman 1 - Second Child

CH

PN

Man & Woman 2 - First Child

CH

PN

Man & Woman 2 - Second Child

CH

PN

 

*In this situation, the half sibling relationship links all of the children so the AU must include all the children plus the three adults.

Modification Date: June 23, 2014