Federal Basic Food Program
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Federal Basic Food Program


Revised August 31, 2011



What is the Washington Basic Food Program?

 

How long is a Basic Food certification period?

 

How do I screen a Basic Food application?

 

How do I process a Basic Food application?

 

What if an individual is elderly or disabled?

 

How do I process Basic Food for a disabled client?

 

What is an income exclusion for an SSI/SSDI representative fee?

 

How do I code an income exclusion for an SSI/SSDI representative fee?

 


 

What is the Washington Basic Food Program?

 

·            The Washington Basic Food Program provides assistance so that low-income families may supplement their food budget. See EAZ Manual – WAC 388-400-0040 Am I eligible for benefits through the Washington Basic Food Program?

 

How long is a Basic Food certification period?

 

·            The certification period for Basic Food varies depending on the circumstances of the individual(s).  See EAZ Manual – WAC 388-416-0005 How long can I get Basic Food?

 

How do I screen a Basic Food application?

 

·            To screen in a Basic Food application, follow the instructions in Screening Aces Online - Screening a Client.

 

How do I process a Basic Food application?

 

·            To process a pending Basic Food application take the following steps:

 

1.      On the AMEN screen, select Option O – Interview.

 

2.      On the STAT screen, complete the Finl Resp fields as follows:

 

o        [PN] – Applicant for all persons applying.

 

3.      On the WORK screen, complete the FS fields with appropriate codes [MP] - Mandatory Participant, [NI] - Exempt Not Participating, [AB] - Able Bodied Adults without Dependents. See ABAWD.

 

4.      Complete the interview following instructions in the Interview chapter.

 

5.      After committing the interview data, follow instructions in the Process Application Month chapter.

 

6.      When all pending months have been processed, follow instructions in the Finalize Application chapter.

 

o       Edit 2351 - PRE-AUTHORIZATION REVIEW REQUIRED appears when finalizing a Basic Food AU which meets the high-error rate criteria; household has 3-5 countable members and the countable income exceeds $1000 a month. When this edit appears a Pre-Authorization Audit must be completed before the AU is finalized. For more information regarding the Pre-Authorization process, see CSD Announcement – Automated Pre-Authorization Tool Now Available  


NOTE:

The system issues Basic Food for the application month if the application date is on the 15th of the month or prior.   If the application date is the 16th of the month or after, ACES issues for the application month and the ongoing month as a combined benefit.


What if an individual is elderly or disabled?

 

·         If a client is elderly or disabled, they may qualify to receive more Basic Food benefits. See the following EAZ Manual WACs:

 

o        WAC 388-450-0190 How does the department figure my shelter cost income deduction for Basic Food?

 

o        WAC 388-450-0200 Will the medical expenses of elderly person or individuals with disabilities in my assistance unit be used as an income deduction for Basic Food?

 

o        WAC 388-478-0060 What are the income limits and maximum benefit amounts for Basic Food?

 

How do I process Basic Food for a disabled client?

 

1.      Follow the steps under How do I process a Basic Food application?

 

2.      On the DEM2 screen:

 

o        In the Dis/Incp/ESRD field, enter the appropriate valid value.  See <F1> Help.

 

o        In the Approv Source field, enter the appropriate valid value.  See <F1> Help. 

 

o        In the Approv Date field, enter [disability start date].

 

o        In the Estab Date field, enter [disability establish date].

 

o        In the End Date field, enter [disability end date] if appropriate.

 

3.      After committing the interview data, follow the instructions in Process Application Month chapter for all pending months.

 

4.      After all pending months have been processed, follow the instructions in Finalize Application.

 

What is an income exclusion for an SSI/SSDI representative fee?

 

·         The fee paid to a representative payee on behalf of a person receiving SSI or SSDI income is excluded as Basic Food income when set up by the Social Security Administration (SSA) for an SSI/SSDI recipient.  See EAZ Manual –Income – Treatment of Income Chart, Representative payee fees for Basic Food. 

 

How do I code an income exclusion for SSI/SSDI Representative Fees?

 

1.      On the AMEN screen, select Option R – Interim/Hist Change.

 

2.      On the UNER screen:

 

o        In the Exp field, enter [PP] – SSI Protective Payee.

 

o        In the Exp Amt field, enter [fee amount].

 

o         In the V field, enter [appropriate verification code].  See <F1> Help.


NOTE:

The gross income amount displayed on the FSFI screen excludes the payee’s fee.

Modification Date: August 31, 2011