What is the Consolidated Emergency Assistance Program (CEAP)?
- CEAP is a cash program available to families or pregnant women who face an emergency and do not have the money to meet their basic needs, including families whose TANF cash assistance has been terminated within the last six months by the Sanction Review Panel.
- CEAP is one of the special programs that ACES issues benefits for but does not determine eligibility. Eligibility for the program, including benefit amount must be determined before the case is put into ACES.
- See EA-Z Manual WAC 388-436-0015 Consolidated emergency assistance program (CEAP) .
- The Eligibility for Special Programs SPEC screen is used to enter and confirm eligibility results. This screen is used rather than confirming the system determined eligibility results on ELIG, CAFI, FSFI, and MAFI.
Who is eligible for CEAP?
Clients who meet the following conditions may be eligible for CEAP:
How do I determine CEAP eligibility?
- Use the DSHS 14-337, Emergency Assistance Request / Grant Computation to document the client's request for CEAP. Do the eligibility calculation and determine benefit amount.
- If a CEAP AU has not been screened in and you are authorizing benefits you will need to either screen a new AU or do Add-A-Program to get the case set up in ACES.
How do I screen a CEAP program?
To screen a CEAP AU, take the following steps:
- From the Welcome Back page in aces.online, click the Screen New Application link at the top of the page. The Applicant page displays in a new window.
- On the Applicant page, enter the applicant's (head of household) Name, Residential and Mailing Addresses.
- Continue with the screening process until you reach the Programs page.
- On the Programs page
- Click the checkbox next to Cash, and
- Click the <Next> button.
- Continue the screening process until you reach the Finalize page.
- On the Finalize page, click the Specify Program button. The Finalize - Program Details page displays.
- On the Finalize - Program Details page, select CEAP (EA) in the Select Program box, click the <Next> button.
- Complete the screening process. See Screening a Client.
How do I process a pending CEAP AU?
To process a pending CEAP AU, take the following steps:
- On the AMEN, enter Option [O] - Interview in the Selection field.
- On the STAT screen, enter [PN] - Applicant in the Finl Resp field for all members.
- Complete the interview following instructions in the Interview chapter.
- After committing the interview data, follow instructions in the Process Application Month chapter for all pending months.
How do I finalize a CEAP AU?
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On the AMEN screen, enter Option [Q] - Finalize Application, in the Selection field.
- Enter the AUID in the AU ID field and <TRANSMIT>.
- The Sel field for the first application month is pre-filled with a [Y] and the Review Status field indicates the current status of the AU. If the case has been processed correctly through Option [P] - Process Application Months, the status will be WAITING REVIEW.
- When WAITING REVIEW displays in the Review Status field the AU is ready to be finalized.
- Continue through finalize. In finalize you will get the SPEC screen instead of the CAFI screen. The SPEC screen will display for each month from the month of application through the ongoing month.
- The begin date that displays on the SPEC is always the first day of the application month.
- If eligible, enter the amount the AU is eligible to receive. Confirm benefits by entering a [Y] in the Confirm field on the SPEC screen in the application month. The Confirm field does not contain a red question mark (?). If the payment needs to go to a vendor, see How do I issue CEAP to a vendor?
- The system denies all months beginning with the month after the month of application, through the ongoing month. Confirm the denial for these months by entering a [Y] in the Confirm field on the SPEC screen and finalize the application.
How do I issue CEAP to a vendor?
- On the SPEC screen, enter [Y] in the Vendor field, the VEND screen will appear.
- Complete the VEND screen as outlined in the Vendor Payment chapter.
How do I determine how many times CEAP was authorized?
- At this time ACES does not track how many times in a 12 consecutive month period CEAP has been authorized. The user must research ACES and determine if any prior issuances have been done in the 12-month period prior to authorizing CEAP benefits.
How do I deny CEAP?
- To manually deny CEAP use any appropriate 500 level reason code.
What letter do I send for a CEAP application?
- ACES does not generate letters for CEAP. Users must manually generate letter 075-03 (CEAP Status) for pended, approved, withdrawn and denied applications. Mark the appropriate check box next to the lines of text that pertain to the status of the CEAP application (pended, approved or denied).
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