Certification Period
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Certification Period


Revised August 23, 2013



How are certification dates determined?  

 

What are the certification period defaults?

 

When can a certification period be adjusted?

 

Are cash review periods and Basic Food certifications matched up?

 

Where do I find additional information on certification periods?

 

Certification Defaults and Allowable Adjustments Extensions Chart

 



How are certification dates determined?

 

·         Policy defines how long a case should be certified based on program code, type code, and household situation. See EAZ Manual – Certification Periods Chapter.

 

·         A certification period starts on the effective date of eligibility.

 

·         ACES uses program and type code to set a default review end date (end of the certification period) on the CAFI, MAFI, and/or FSFI screen.

 

What are the certification period defaults?

 

·         Certification period end dates are set to default based on the assistance units circumstances and the other programs the client is receiving benefits from.  See Certification Defaults and Allowable Adjustments Chart.

 

When can a certification period be adjusted?

 

·         Certification period end dates can be adjusted for certain cash AU’s. See Certification Defaults and Allowable Adjustments Chart.

 

·         Certification end dates can only be changed in the ongoing month during:

 

o    Option Q – Finalize Application

 

o    Review Process

 

o    Option R – Interim/Hist Change when there is a change in the certification period set by the system.

 

·         Certification periods for the following programs cannot be adjusted at any time:

 

o    Basic Food – these FS AUs will remain a 12 month certification period.

 

o    WASHCAP food benefits – these FS AU’s will remain a 36 month certification period.

 

o    Transitional Food Assistance (TFA) - will remain a 5 month certification period.

 

o    Refugee Assistance (RF) – will remain an 8 month certification period.

 

o    ADATSA (GW) – will remain a 6 month certification period.

 

o    CEAP (EA) – will remain a 1 month certification period.

 

o    Diversion Cash Assistance (DA) – will remain a 12 month certification period.

 

o    SP – will remain an open ended certification period.

 

·         ACES will automatically extend the certification period for one or two months when an application is finalized or when a review is initiated but there is not enough time for the next review to be auto-scheduled.

 

·         When ACES extends the review date Edit Message 1887 - REVIEW END DATE AUTO EXTENDED TO INSURE NEXT REVIEW IS AUTO SCHEDULED - displays at the bottom of CAFI, MAFI, and/or FSFI screen. In this situation, the review end date can be shortened but the user must be aware that if they do shorten it, the next review will not be auto-scheduled.

 

Are cash review periods and Basic Food certifications matched up?

 

·         For new applications processed in the same month, ACES will set the review period and certification period for the same number of months.

 

·         When cash and Basic Food are approved in different months and there is at least six months left in the Basic Food certification period, the eligibility end dates for a new cash AU will be set to match the certification end date for the Basic Food AU.

 

·         If there is less than six months left in the Basic Food certification period, ACES will not change the certification period end date for Basic Food. ACES will set a 12 month review period for the new cash AU. Users have the option of initiating a review for Basic Food which will then match up the review period and certification end dates for the new cash.

 

·         At review or recertification, when the worker initiates a review for cash or Basic Food, ACES will initiate a review for the other program.

 

Where do I find additional information on certification periods?

 

·         For Basic Food Certification Periods, see EAZ Manual – WAC 388-416-0005.

 

·         For Cash Assistance Certification Periods, see EAZ Manual – WAC 388-434-0005.

 

·         For Medical Assistance Certification Periods see the following WACs:

 

o    WAC 388-416-0010

 

o    WAC 182-504-0015

 

o    WAC 182-504-0020

 

o    WAC 182-504-0025

 

o    WAC 182-504-0030

     


CERTIFICATION DEFAULTS AND ALLOWABLE ADJUSTMENTS

Program Type / AU Circumstances

Certification / Review Period Default

Allowable

Adjustments

Aged, Blind, or Disabled Cash (GA)

12 months

Can be shortened **

Refugee Cash Assistance (RCA)

Up to 8 months

None

TANF/SFA

12 months

Can be shortened **

TANF/SFA - Homeless

12 months

 Can be shortened **

TANF/SFA - Migrant/Seasonal Farm Worker

12 months

None

ADATSA

6 months

None

C99, L99, and MN with Spend-down

6 months

Can be shortened to 3 months

Medical – All other Medical not associated with a cash grant

12 months

None

Basic Food (BF) – ABAWDS

 12 months

 None

Basic Food (BF) – Homeless

 12 months

 None

Basic Food (BF) – Migrant/Seasonal Farm Worker

 12 months

None

Basic Food (BF) – All adult members are *elderly/disabled – no earned income or cash assistance

12 months

 None

Basic Food (BF) – Associated with ADATSA

 12 months

None

Basic Food (BF) – WASHCAP

 36 months

None

Basic Food (BF) – All other (including non-participating ABAWDS or ABAWDS in exempt areas)

12 months

None

Transitional Food Assistance

5 months

N/A

 

 *Elderly means a person 60 years of age or older for Basic Food

 **Minimum certification to remain in AUTO ER Schedule Cycle

 

Modification Date: August 23, 2013