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Head of Household (HOH)

Revised February 21, 2008

Purpose:

Who is the Head of Household (HOH)? When should I Change the Head of Household (HOH) on an AU? How do I change the Head of Household on an AU? How do I change a recipient HOH to a non-member or a non-member HOH to a recipient? How can I tell if a case has had a HOH change? What happens to EBT or EFT benefits if I change HOH? What happens in Barcode and eJAS when I change HOH?

Who is the Head of Household (HOH)? The person entered in screening on the Applicant page is always the head of household (HOH). For assistance units (AUs) with a history of one parent frequently moving in and out of the home, make the person who is in the home most consistently the head of household. If there is another person in the household who wants benefits issued in their name, enter the other person as an authorized representative. When should I change the HOH on an AU? Only change HOH in the ongoing month. Change the HOH when the HOH leaves the household and the remaining household members are still eligible to receive benefits. Change the HOH when the HOH is deceased and the remaining household members are still eligible to receive benefits. How do I change the Head of Household on an AU?

NOTE: If more than one change needs to be taken, process the change of HOH first.

To change the HOH in the ongoing month, take the following steps: On the STAT screen for the selected AU: Change the relationship code for the new HOH to [SE] and update the valid value code. See <F1> Help. Change the relationship code for all other household members as they now relate to the new HOH, update the valid value codes as appropriate. See <F1> Help, Call DONE and commit the data. On the ELIG screen for the selected AU: Review relationship codes for potential problems. If eligibility is incorrect, contact ITD Central Support at 360.664.4560 for assistance. If eligibility is correct, commit the data. On the FSFI Screen for a FS AU, override Letter 010-01 (General - No Change in Benefits).

NOTE: Incorrect processing can result in corrupt data. If you do not get expected results, <F3> out of your case and call ITD Central Support at 360.664.4560 for assistance.

How do I change a recipient HOH to a non-member or a non-member HOH to a recipient? In these situations, a new AU should be established. How can I tell if a case has had a HOH change? The change appears on the (NARR) screen as: 02/27/2004 (USERID) NEW HOH, CL ID #00XXXXXXX, SELECT TO XFER Enter a [Y] in the select field to see the other HOH’s (NARR) screen. What Happens to EBT or EFT benefits if I change HOH? When the HOH is changed on an AU with issuance method EFT, the issuance method will change to EBT. Edit 1977 HOH/AREP CHANGE WILL RESULT IN EFTR DELETION generates. The new HOH must enroll in EFT if they wish to change the issuance method from EBT to EFT. If the HOH was changed in a historical month and the AU is not active in the ongoing month, contact ITD Central Support (360.664.4560) for assistance. What happens in Barcode and eJAS when I change HOH? Barcode and eJAS are updated in the overnight batch process.

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Modification Date: February 21, 2008

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