Confinement and Release

Revised March 25, 2011

What is Confinement and Release?

Who can enter Confinement and Release data?

How do I access/view Confinement and Release data?

How do I add Confinement and Release data in aces.online?

How do I update Confinement and Release data in aces.online?

How do I delete Confinement and Release data?

How do I reinstate deleted Confinement and Release data?

How do I add a new facility if the facility is not listed in aces.online?

What is Confinement and Release?

·         Confinement and Release tracks the applications, facility names, release dates and the application status for clients that reside in a Washington State jail, prison, or Institution for Mental Disease (IMD).

·         Confinement and Release tracks medical applications for youth that are residing in a Juvenile Rehabilitation Administration (JRA) facility, County Detention or Juvenile Justice Court to expedite medical determination upon their release.

·         The data being tracked is entered in aces.online on the Client >> Confinement and Release page and does not affect eligibility processing. The data is used for reporting purposes.

Who can enter Confinement and Release data?

·         All users with update access can add, update, delete, or reinstate the data regarding the client's confinement and release information.

·         Users with inquiry access can view the Confinement and Release data.

How do I access/view Confinement and Release data?

·         On the Welcome back page of aces.online, use the Quick Navigation section to do the following:

o    In the Select a Type of ID drop down box, click Client. Enter the [CLID] in the Enter an ID box.

o    In the Select a Page drop down box, click Confinement and Release.

o    Click the Go button and the Client >> Confinement and Release page displays.

·         The  Confinement and Release page can also be accessed from the Client >> Summary page. Click Case Maintenance from the menu bar and select  Confinement and Release.

How do I add Confinement and Release data in aces.online?

1.    On the Client >> Confinement and Release page, click the Add Confinement and Release link, the Client Confinement and Release - Add page displays in a new window.

2.    Enter the data in the applicable fields. Fields marked with an asterisk (*) are mandatory fields and must be completed.

How do I update Confinement and Release data in aces.online?

1.    On the Client >> Confinement and Release page, click the Update Confinement and Release link.

2.    The Client Confinement and Release - Update page displays in a new window. Update the data as appropriate.

How do I delete Confinement and Release data?

1.    On the Client >> Confinement and Release page, click the Delete Confinement and Release link. A confirmation box appears asking "Are sure you want to delete?"

2.    Click OK, the Client >> Confinement and Release page displays. The deleted information will be listed under the section Deleted Confinement and Release on the Client >> Confinement and Release page.

How do I reinstate deleted Confinement and Release data?

·         On the Client >> Confinement and Release page, deleted Confinement and Release data will be listed under the section Deleted Confinement and Release.

1.    Click the Reinstate Confinement and Release link and a confirmation box appears asking "Are sure you want to reinstate?"

2.    Click OK, the Client >> Confinement and Release page displays with the previously deleted data under the Active Confinement and Release section on the Client >> Confinement and Release page.

How do I add a new facility if the facility is not listed in aces.online?

·         Local users do not have access to add new facilities in aces.online. OSD Customer Support can add a new facility name if the facility is not listed in aces.online. Users can call OSD Customer Support at (360) 664-4560 if a new facility needs to be added.