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Disaster Assistance


Revised March 25, 2011



Disaster Food Program (DFP)

 

Disaster Cash Program (DCP)


DISASTER FOOD PROGRAM (DFP)

 

What is the disaster food program (DFP)?

 

When can DFP be issued?

 

Where can I see the DFP parameters?

 

Who can be eligible for DFP?

 

How do I screen DFP?

 

How do I process DFP?

 

What letters generate for DFP?

 

What reports generate for DFP?


What is the disaster food program (DFP)?

 

·         DFP is a special program implemented to allow a one-time basic food allotment in the event the Governor declares a state of emergency due to a federal, state-wide or localized disaster.  See EAZ Manual Emergency Assistance Programs – Disaster Food Stamp Program.

 

When can DFP be issued?

 

·         DFP can only be issued when the disaster demographics are present in aces.online parameters and the disaster mode shows A – Authorized.


NOTE:

When the Governor declares a state of emergency, the disaster demographics are given to Operations Support Division (OSD) Central Support.  Designated OSD Central Support personnel enter the parameters into the Disaster Details Page in aces.online.


·         DFP can only be issued to households not currently active on Basic Food, WASHCAP, FAP, or TFA.

 

Where can I see the DFP parameters?

 

·         The DFP parameters can be viewed in aces.online on the Disaster Details page.

 

·         To find the Disaster Details page, take the following steps:

 

1.    From the Welcome back page of aces.online, under Other Links, click Parameters.

 

2.    On the Parameters page, under Location, click Disaster.

 

 Who can be eligible for DFP?

 

·         People who live or work within the Disaster declared area and meet the criteria described in EAZ Manual Emergency Assistance Programs - Disaster Food Stamp Program.


NOTE:

Clients that are currently active on Basic Food, FAP, WASHCAP or TFA may be eligible for food benefit replacement on their current AU.  See How do I replace Basic Food benefits lost in a natural disaster?

During processing of replacement benefits, on the STAT screen, enter E - Existing Application in the Disaster Cd field for the current month to indicate that the replacement is for an existing client.


How do I screen DFP?

 

·         To screen for DFP see How do I screen an application for a client?

 

o    During screening, select  Food Assistance (FS) – Disaster Food Program on the Programs page.

 

How do I process DFP?

 

·         To process DFP take the following steps:

 

1.    Begin the interview by following steps in How do I Initiate an Intake Interview.

 

2.    Follow the steps in How do I complete Process Application Months?

 

o    During processing, on the STAT  screen, the Disaster Cd field defaults to A-New Application and cannot be changed.

 

·         The Disaster Gross Income Standard is applied to each household.  If the income for the household size exceeds the Disaster Gross Income Standard, the AU is denied with Reason Code 320 – Exceeds Gross Income Limit.  See EAZ Manual – Standards–Basic Food for the Disaster Gross Income Standard.

 

·         An AU can be manually denied when a client doesn’t meet the eligibility criteria described in EAZ Manual Emergency Assistance Programs – Disaster Food Stamp Program.

 

o    The disaster denial reason codes are:

 

    591 – Not in a Disaster Area

    592 – No Disaster Related Loss

    593 – Disaster – Living in a Shelter

    594 – Disaster – Maximum Amount Received

    595 – Disaster – Exceeds Financial Limit

 

·         Disaster benefits can only be issued for the current month.  If approved, the AU and client status displays A – Active in the current month. 

 

o    For historical or ongoing months, the AU and client status will display D – Denied with Reason Code 222 – Eligibility Not Established for the Month.

 

What letters generate for DFP?

 

·         Letter 002-34 (Approval for Disaster Assistance) generates when Disaster Food is approved.

 

·         Letter 004-09 (Denial for Disaster Food Assistance) generates when Disaster Food Assistance is denied

 

What reports generate for DFP?

 

·         The following reports generate in Cypress for DFP:

 

o    Disaster Assistance Employee count – Food Benefits (DSHS Employees). 

 

    This report lists households that have applied for DFP where a current DSHS State employee resides.

 

o    USDA Food and Nutrition Service – Disaster Food Program.  This report contains daily and cumulative records of county wide DFP benefit information including:

 

    The application date.

    Total number of households approved for New, Ongoing, Replacement and/or Supplemental benefits.

    Total number of person approved for New, Ongoing, Replacement and/or Supplemental benefits.

    Total value of New, Ongoing, Replacement and/or Supplemental benefits approved.

    Average benefit approved per household.

    Total number of households denied for DFP.

 

o    Disaster Food Daily Summary Report.  This report contains a county wide breakdown based on the application date and includes:

 

    The application date.

    Total number of households approved for New, Ongoing, Replacement and/or Supplemental benefits.

    Total number of person approved for New, Ongoing, Replacement and/or Supplemental benefits.

    Total value of New, Ongoing, Replacement and/or Supplemental benefits approved.

    Average benefit approved per household.

    Total number of households denied for DFP.

 



DISASTER CASH PROGRAM (DCP)

 

What is the disaster cash program (DCP)?

 

When can the DCP be issued?

 

Where can I see the DCP parameters?

 

Who can be eligible for DCP?

 

How do I screen DCP?

 

How do I process DCP?

 

What letters generate for DCP?

 

What reports generate for DCP?


What is the disaster cash program (DCP)?

 

·         DCP is a special program that allows a one-time cash payment in the event the Governor declares a state of emergency due to a federal, state-wide or localized disaster.  See EAZ Manual Emergency Assistance Programs – Disaster Cash Assistance Program.

 

When can DCP be issued?

 

·         DCP can only be issued when the disaster demographics are present in aces.online parameters and the disaster mode shows A – Authorized.

 

Where can I see the DCP parameters?

 

·         The DCP parameters are located in aces.online on the Disaster Details page.

 

·         To find the Disaster Details page, take the following steps:

 

1.    From the Welcome back page of aces.online, under Other Links, click Parameters.

 

2.    On the Parameters page, under Location, click Disaster.

 

Who can be eligible for DCP?

 

·         People who live or work within the Disaster declared area and meet the criteria described in EAZ Manual Emergency Assistance Programs - Disaster Cash Assistance Program.


NOTE:

Clients that are currently active on Cash Assistance may be eligible for Additional Requirements (AREN).  See Additional Requirements (AREN).

During processing of replacement benefits, on the STAT screen, enter E-Existing Application in the Disaster Cd field for the current month to indicate that the replacement is for an existing client.


How do I screen DCP?

 

·         To screen DCP, see How do I screen an application for a client?

 

o    During screening, select Disaster Cash Program on the Programs page.

 

How do I process DCP?

 

·         To process DCP, see How do I process a pending CEAP AU?

 

o    During processing, on the STAT screen, the Disaster Cd field defaults to A-New Application and cannot be changed.

 

o    On the SPEC screen, manually enter the benefit amount based on the result of the offline calculation.

 

    If the amount entered is greater than the TANF Payment Standard for the household size, EDIT 2213 – CEAP BENEFIT AMOUNT CANNOT EXCEED MAXIMUM TANF PAYMENT STANDARD displays.

 

·         An AU can be manually denied when a client doesn’t meet the eligibility criteria described in EAZ Manual Emergency Assistance Programs – Disaster Cash Program.

 

o    The disaster denial reason codes are:

 

    591 – Not in a Disaster Area

    592 – No Disaster Related Loss

    593 – Disaster – Living in a Shelter

    594 – Disaster – Maximum Amount Received

    595 – Disaster – Exceeds Financial Limit

 

·         Disaster benefits are only issued in the current month – If approved, the AU and client status displays A – Active in the current month. 

 

o    In any historical or ongoing month, the AU and client status displays D – Denied with Reason Code 222 – Eligibility Not Established for Month.

 

What letters generate for DCP?

 

·         Letter 002-34 (Approval for Disaster Assistance) generates when Disaster Cash and /or Disaster Food is approved.

 

·         Letter 004-08 (Denial for Disaster Cash Assistance) generates when Disaster Cash Assistance is denied.

 

What reports generate for DCP?

 

·         The following reports generate in Cypress for DCP:

 

o    Disaster Assistance Employee count – Cash Benefits (DSHS Employees).

 

    This report shows households that have applied for DCP where a current DSHS State employee resides.

 

o    USDA Food and Nutrition Service – Disaster Cash Program.  This report contains daily and cumulative records of county wide DCP benefits information including:

 

    The application date.

    Total number of households approved for New, Ongoing, Replacement and Supplemental benefits.

    Total number of person approved for New, Ongoing, Replacement and Supplemental benefits.

    Total value of New, Ongoing, Replacement and Supplemental benefits approved.

    Average benefit approved per household.

    Total number of households denied for DCP.

 

o    Disaster Cash Daily Summary Report.  This report contains county wide breakdown based on the application date and includes:

 

    The application date.

    Total number of households approved for New, Ongoing, Replacement and Supplemental benefits.

    Total number of person approved for New, Ongoing, Replacement and Supplemental benefits.

    Total value of New, Ongoing, Replacement and Supplemental benefits approved.

    Average benefit approved per household.

    Total number of households denied for DCP.

 

 

Modification Date: March 25, 2011