Reinstatement
DSHS Home Page
 
Search     for:


DSHS Home    Acronyms    Alerts    Screens    WAC Number Index    WCCC

Reinstatement


Revised March 7, 2013



Purpose:

When can I reinstate an AU?

 

How do I reinstate an AU?

 

Will benefits issue on a reinstated AU?

 


 

When can I reinstate an AU?

 

·         Use reinstate to reactivate an assistance unit (AU) that is in closed status [C] or historically closed status [H] on the STAT screen and is eligible beginning the first of the month.

 

·         If you try to reinstate a denied, pending, active or spenddown status AU, ACES displays Edit Message 0474 – THE AU IS NOT CLOSED OR CLOSED HISTORICALLY, REINSTATEMENT NOT ALLOWED

 

How do I reinstate an AU?

 

1.      From the AMEN, enter option M - Reinstatement in the Selection field.

 

o        Enter the AUID to be reinstated in the AU ID field.

 

o        Enter the [month and year of the applicable month] in the Benefit Month (MM YY) field if reinstating a historical month.  If reinstating the ongoing month, leave the month and year blank.  


NOTE:

If reinstating both historical months and the ongoing month, reinstate the historical months first and then the ongoing month.  


o        <TRANSMIT> and the REIN displays.

 

2.      On the REIN screen enter [Y] in the REINS field next to each client to be reinstated.  An AU can be reinstated without reinstating all clients listed.


NOTE:

When reinstating only selected clients, the head of household for that AU must be reinstated.  


o        <TRANSMIT> and the AMEN redisplays.

    

3.      From the AMEN enter Option R - Interim/Hist Change in the Selection field.

 

o        Enter the AUID of the AU to be reinstated, in the AU ID field, or the CLID of the client to be reinstated, in the CLIENT ID field.

 

4.      On the STAT remove the AU and client level closing reason codes.  If the closing codes are not removed the case will close down again when processed on–line or in batch processing that night.

 

o        Enter the [month and year of the applicable month] in the Benefit Month (MM YY) field if reinstating a historical month.  If reinstating the ongoing month, leave the month and year blank.

 

o        Enter [any new data or correct existing data]. Changes made in the ongoing benefit month do not copy back to any historical months so any change must be made separately in each individual historical month.

 

5.      Complete Option R – Interim/Historical Change for each month that is being reinstated.  Workers should always process the oldest month first.  If not, the new certification begin date will be set inappropriately.

 

·         Failure to complete Option R – Interim/Historical Change will result in benefits not being generated.  The AU/client status will return to closed and Alert 321 – REINSTATEMENT NOT COMPLETED-AU/CL IS NOT ACTIVE will be generated.

 

·         If benefits are to be issued from the local office or by emergency issuance always reinstate that month first. Then on the next day, reinstate the other months so that the certification period will be set correctly.

 

Will benefits issue on a reinstated AU?

 

·         ACES will issue a benefit for a closed AU, [C] status, when the assistance unit is reinstated.  

 

·         No benefit will be system issued on a historically closed AU, [H] status, when the AU is reinstated as the [H] status closure indicates that the benefit has been previously issued for that time period. The benefit history will show what was issued for the month being reinstated.

 

·         If it is determined that a benefit needs to be issued on a historically closed AU, [H] status on STAT, which is being reinstated, the issuance can either be done by:

 

o        Creating a BEG; or

 

o        If the previously issued benefit was cancelled, it can be reissued through the HMEN Option F - Issuance Reissuance/Replacement Update.  See Issuances  and Benefit Error Group.

 

·         When reissuing a previously cancelled issuance, complete reinstatement and check the benefit amount displayed on the CAFI or FSFI to make sure the amount is correct.

 

·         For cash cases reinstated between monthly issuance and the first of next month, the warrant is issued or the funds are deposited in the EBT or EFT account on the first of the month. 

 

·         For Basic Food cases reinstated between monthly issuance and the availability date, the benefits are issued to the household on their normal issuance date (staggered issuance for food). 

 

Modification Date: March 7, 2013