Voter Registration
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Voter Registration

Revised October 25, 2011

Purpose: This section describes a person’s right to register to vote and explains how we help people register.

CLARIFYING INFORMATION

  1. Give people a choice to register to vote:
    • At application
    • Eligibility review
    • Recertification or
    • Change of address
    1. Use the Voter Registration Tool (VRT) in Barcode to record Voter Registration offers.
    2. Follow the prompts as they appear on the Voter Registration pop up screen. Click on the following link to access a step-by-step Quick Guide to the VRT:

      Voter Registration Tool

    3. Provide the client their rights as they appear on the Customer Rights & Responsibility form (under revision).
    4. Do not keep the VRT information in the physical record, Electronic Case Record (ECR), or document the person's choice about voter registration in ACES.
    5. Follow Records Retention procedures for storage and disposal of the DSHS 02-541 forms completed prior to the VRT implementation.
  2. Help with voter registration when someone asks for it. This could include:
    1. Helping the person fill out the registration form as needed; and
    2. Giving the person privacy when they ask for it to:
      1. Decide if they want to register to vote; or
      2. Fill out the voter registration form.
    3. Retain the signed Agency Based Voter Registration form and mail to the Secretary of State Office for the customer within 3 days.

NOTE: If someone has a question about eligibility to vote, voter registration fraud, or discrimination in the process of registering, the Washington Secretary of State’s web site has information on these topics under Voter Registration Rights and Responsibilities.

WORKER RESPONSIBILITIES

  1. Give people a choice to register to vote:
    • At application
    • Eligibility review
    • Recertification or
    • Change of address
    1. Use the Voter Registration Tool (VRT) in Barcode to record Voter Registration offers.
    2. Follow the prompts as they appear on the Voter Registration pop up screen. Click on the following link to access a step-by-step Quick Guide to the VRT:

      Voter Registration Tool

      Provide the client their rights as they appear on the Customer Rights & Responsibility form (under revision).

    3. Do not keep the VRT information in the physical record, Electronic Case Record (ECR), or document the person's choice about voter registration in ACES.
    4. Follow Records Retention procedures for storage and disposal of the DSHS 02-541 forms completed prior to the VRT implementation.
  2. Help with voter registration when someone asks for it. This could include:
    1. Helping the person fill out the registration form as needed; and
    2. Giving the person privacy when they ask for it to:
      1. Decide if they want to register to vote; or
      2. Fill out the voter registration form.
    3. Retain the signed Agency Based Voter Registration form and mail to the Secretary of State Office for the customer within 3 days.
Modification Date: October 25, 2011