WorkFirst Sanctions - Participation
DSHS Home Page
 
Search     for:


DSHS Home    Acronyms    Revisions    WAC Number Index    Site Map    WCCC

WorkFirst Sanctions - Participation


Revised November 12, 2014



Purpose: This section describes the penalties that a TANF recipient will experience if the person fails or refuses to participate, without good cause, in the activities identified on their WorkFirst Individual Responsibility Plan (IRP).

WAC 388-310-1600 WorkFirst Sanctions   


CLARIFYING INFORMATION

1.  Mandatory TANF / SFA WorkFirst participants are sanctioned when the person has failed or refused WorkFirst activities without establishing good cause.  The WorkFirst Program Specialist or WorkFirst Social Service Specialist determines whether no good cause exists for not participating in required WorkFirst activities.    

NOTE: For further information on WorkFirst sanction process see the WorkFirst Handbook .

2.      Review the WorkFirst sanctioned case to see if the Basic Food Benefits should be sanctioned under the Basic Food Program rules for failure or refusal to comply with the Basic Food E&T requirements. This applies only to non-exempt Basic Food recipients.

NOTE:

For further information on the BFE&T sanction process see the Basic Food E/T Section G. - Disqualifications


WORKER RESPONSIBILITIES

Non-Compliance Sanction (NCS)

See the WorkFirst Handbook - Non-Compliance Sanction Policy on how to process the sanction including the eJAS instructions.

  1. Determine if the person has refused or failed to participate in WorkFirst activities identified on the IRP without good cause.  This determination is made during the good cause and case staffing process.
  2. If good cause is not approved, review the case using the NCS case staffing and review criteria tool in eJAS then impose the sanction and sanction penalties.  (For the entire process, see the note below). 
  3. Complete the coding in ACES and eJAS.
  4. If the parent receives the sanction case closure penalty or the sanction exceeds two months, see ACES instructions below.
  5. If a supervisor or designee agrees with the recommendation for case closure, follow the eJAS and ACES instructions below.

Non-Compliance Sanctions (NCS) Re-Applicants

A person may re-apply for WorkFirst cash assistance (TANF) or State Family Assistance (SFA) after NCS termination at any time by submitting a new application. There are different processing instructions depending when the application is received.

1.    Applications received prior to the effective date of NCS termination

Since the case is still open on the current WorkFirst cash assistance (TANF) AU through the end of the month, you must follow the following steps:

a.  Follow the WorkFirst Sanction Reopen (WFSR) procedures and refer to WFHB 3.6.3.2 to remove the NCS case closure and reopen the case effective the first of the month when the person:

i. Is due to close for the sanction case closure penalty; and,

ii. Completes a financial intake interview by the end of the month following the paid through date.

   b.   Set a tickler in DMS to track the application.

c.   For non-WFSR applications, refer the applicant to the WorkFirst Program Specialist (WFPS) or WorkFirst Social Service Specialist to determine whether the person must meet WorkFirst participation requirements before s/he receives cash.

d.   Input the application on the 1st of the following month.

e.   If the WorkFirst Program Specialist or WorkFirst Social Service Specialist determines the person is no longer able to participate, deny the application, lift the sanction and re-instate benefits from the first of the following month.

2.   Applications received after the effective date of NCS termination

a.   Schedule intake interview.

b.   Follow the WorkFirst Sanction Reopen (WFSR)  procedures and refer to WFHB 3.6.3.2  to remove the NCS case closure and reopen the case effective the first of the month when the person:

i. Closed due to the sanction case closure penalty; and,

ii. Completes a financial intake interview by the end of the month following the paid through date.

c.   For non-WFSR applications, r efer the applicant to the WorkFirst Program Specialist or WorkFirst Social Service Specialist to determine whether the person must meet WorkFirst participation requirements before s/he receives cash.

3.   Approving applicants whose assistance was terminated under the NCS policy.

Applicants must participate for 28 days before we open the case unless they are a WorkFirst Sanction Reopen (WFSR) case or have a good reason to interrupt participation. The WorkFirst Program Specialist or WorkFirst Social Service Specialist will make the participation requirement determination and will communicate the outcome to the application worker.

 All NCS reapplications must be referred to a WorkFirst Program Specialist or WorkFirst Social Service Specialist to determine whether the applicant is able to participate, including WorkFirst Sanction Reopen (WFSR) cases.

a.      Follow these procedures to process an application:

i.      Give the person a pending letter for financial eligibility if needed and,  for non-WFSR cases, the WorkFirst participation requirement.

ii.    Refer the person (with a copy of the pending letter) to the WorkFirst Program Specialist or WorkFirst Social Service Specialist to discuss the WorkFirst participation requirement.

iii.   Except for WFSR cases, o nce the person meets financial eligibility, provide them with an updated pending letter with the following free form text:
"You have met the financial eligibility requirement. You must still meet the WorkFirst participation requirement to regain your WorkFirst cash assistance (TANF)."

iv.   Except for WFSR cases, if the application will exceed beyond the 30th day (standard of promptness), then enter a Delay Reason Code of WF (WorkFirst Participation) on the MISC screen in ACES. The SOP Extension Date field on the MISC screen should be updated with the date the client is expected to complete the participation requirement.

v.    Except for WFSR cases, a fter participation requirements have been met, cash benefits start from the date the person was otherwise financially eligible.

vi.   Prior to opening the case, check to see if the person received child support CEAP or other income sources  that must be budgeted against the grant. We budget CEAP as countable unearned income for Cash (OA on the UNER screen) for the month they received the benefit.

vii.  Follow the procedures for processing a WorkFirst Sanction Reopen Red Application and refer to WFHB 3.6.3.2  for WFSR cases.

viii.The TANF open effective date cannot be earlier than the NCS termination effective date.

ix.  For non-WFSR cases, after participation requirements have been met, cash benefits start from the date the person was otherwise financially eligible.

b.   If the WorkFirst Program Specialist or WorkFirst Social Service Specialist determines that participation is not required, they will communicate that information to the intake worker.

i.      Enter the re-qualifying code WP on the ACES WORK screen to remove the 28 day participation requirement.

ii.    Update the pending letter for any remaining financial eligibility items still needed or approve the application (if the financial eligibility criteria have been met).

iii.   After participation requirements have been met, cash benefits start from the date the person was otherwise financially eligible.

iv.    Prior to opening the case, check to see if the person received child support, CEAP or other income sources that must be budgeted against the grant. We budget CEAP as countable unearned income for Cash (OA on the UNER screen) for the month they received the benefit.

v.     The TANF open effective date cannot be earlier than the NCS termination effective date.

4.   Denying an NCS application

a.    If the intake worker is notified that participation has stopped, then:

Deny the application (leave the re-qualifying reason field blank on the WORK screen). Finalize the application and add the following free form text to the denial letter:

"You haven't completed the WorkFirst 4-week participation requirement as described in your IRP. To request reconsideration, contact your WorkFirst Program Specialist or WorkFirst Social Service Specialist."

b.     If the client requests reconsideration, then:

Instruct the person to contact their WorkFirst Program Specialist or WorkFirst Social Service Specialist if they want a reconsideration of their denial. If the WorkFirst Program Specialist or WorkFirst Social Service Specialist reports that there has been client contact, follow these steps depending on the information received.

                       i.      Deny the reconsideration if no good reason was determined.

ii.      Re-screen and approve the application (or update the pending letter if other financial eligibility elements are still needed) if no further participation is required.

iii.    Re-screen the application with SOP code if the reconsideration is granted. The Delay Reason Code field on the MISC screen in ACES should be coded with "WF" (WorkFirst Participation) if the case will exceed the 30 day standard of promptness. The SOP Extension Date field on the MISC screen should be updated with the date the client is expected to complete the participation requirement.

5. Applicants who have three or more prior NCS closures

A person with three or more NCS closures since March 1, 2007 will be permanently disqualified from receiving TANF/SFA.  If a person is permanently disqualified, that person’s entire household is ineligible to receive TANF/SFA. 

    a. Applicants for TANF/SFA or DCA who have had three or more NCS case closures will be denied because they are permanently disqualified from receiving TANF/SFA. 

    b. Before denying the application, follow this procedure to review the case to ensure the three NCS terminations listed on the ACES WORK screen are accurate. 

i.      Review the NCS termination dates listed on the ACES WORK screen for accuracy

ii.    Go into “B” inquiry for the TANF AU for the month/year following each NCS termination listed

iii.   Review the reason code for the termination to ensure the case closed for NCS (252)

iv.   Review the narrative to ensure that the NCS wasn’t overturned in administrative hearing

v.    Document that the NCS termination dates have been reviewed and confirmed. 


NOTE: Permanent TANF Disqualification

See the WorkFirst Handbook – 3.6.4 Permanent TANF Disqualification for more information.


NOTE:

Non-Compliance Sanction (NCS)

See the WorkFirst Handbook - Non-Compliance Sanction Policy on how to process the sanction including eJAS instructions.


ACES Procedures

For ACES processing on NCS cases, see ACES instructions.

See Disqualified or Sanctioned Assistance Unit or Client - Canceling a Sanction


E-JAS PROCEDURES

See the WorkFirst Handbook for information on Sanctions in eJAS.


WorkFirst Sanction Reopen Procedures

See the CSDProcedures Handbook, Processing a WFSR Red Application for information on how to process these cases

Modification Date: November 12, 2014