Division of Vocational Rehabilitation (DVR)
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Division of Vocational Rehabilitation (DVR)


Revised July 6, 2012



Purpose: Individuals with significant barriers to employment due to physical and mental disabilities may be referred to DVR to prepare for, obtain, and retain employment. DVR also assists individuals with long-range career goals.

DVR maintains an excellent website with topics such as:


CLARIFYING INFORMATION

1.    House Bill 2082 enacted in 2011 requires that all persons receiving Aged, Blind, or Disabled (ABD) cash to determine whether they would likely benefit from a program offered by DVR.

 

2.      Base DVR referrals on the following criteria:

a)      An individual must want to work and have a permanent physical or mental disability that constitutes a significant barrier to their employment.

b)      The individual must require vocational rehabilitation services to eliminate or reduce their disability-related barriers(s) to employment.

c)      The individual must agree to the referral to DVR and, if approved by DVR, be willing to fully participate in DVR’s Individualized Plan for Employment (IPE).

d)     We may consider referring a person to supported work programs or other activities prior to referring an individual to DVR.

e)      An individual who appears to meet DVR’s eligibility criteria will be given the choice of referral to DVR or other appropriate activity.

f)       If the individual voluntarily chooses to participate and is approved for DVR services, they will be required to participate fully with their DVR IPE as part of their WorkFirst IRP or Case Plan.

 


NOTE: DVR only serves individuals who voluntarily make an informed choice to engage in vocational rehabilitation services. Upon choosing to participate, a person’s ABD cash case plan or WorkFirst Individual Responsibility Plan (IRP) may require participation in DVR activities.

WORKER RESPONSIBILITIES

DVR Assessment and Referral:

1.   Schedule an in person case management appointment whenever possible.

2.   Discuss the services and benefits offered by DVR.

3.   Complete the DVR Assessment Tool in eJAS, if directed. Otherwise, prepare a referral packet as described below under WorkFirst Assessment and Referral.

4.   If the assessment tool indicates the individual is appropriate for DVR services and they voluntarily agree to follow through, open the VR component in eJAS and complete the e-Message referral form.

5.   Have the individual sign the DVR Consent form (14-012x) and the DVR HIPPA “Consent For Private Health Information Addendum” form (14-012b) and send the documents to DMS for imaging. 

6.   Instruct the individual to contact the local DVR office within 14 days to schedule an orientation appointment. The individual will be referred back if they fail to contact DVR within 14 days of the electronic referral.

7.  DVR will provide updates using the eJAS e-Message system at each step of the referral and eligibility determination process.

8.   If an individual is approved by DVR and voluntarily agrees to participate, the IPE requirements will be incorporated into the person’s WorkFirst IRP or Case Plan.

9.   If the DVR Assessment tool indicates the individual is not appropriate for DVR, proceed with the case management appointment and develop an appropriate treatment plan. See the  Treatment and Referrals chapter for additional details.


NOTE: The DVR Assessment Tool will be phased in on a regional basis beginning January 1, 2011. Social workers will not begin using the assessment tool until directed through their regional office. The DVR Assessment Tool is only intended for active DL recipients.

EXAMPLE

The DVR Assessment Tool will be phased in on a regional basis. Case workers won't begin using the assessment tool until directed through their regional office. The DVR Assessment Tool is only intended for active ABD cash recipients.


EXAMPLE

The DVR assessment tool indicates Phil is not appropriate for DVR services because he has a pending surgery. Phil’s case worker reviews available evidence and develops an appropriate treatment plan with Phil’s input requiring that he follow through with the pending  surgery, attend all scheduled appointments, and participate fully in all other recommended treatment activities. When Phil is medically stable, Phil’s case worker schedules a new case management appointment to reassess for referral to DVR and develop a current treatment plan.  


DVR Referral (WorkFirst):

1.   Discuss the services and benefits DVR offers with the person.

2.   If a person appears appropriate for DVR services based on the criteria detailed above, update the WorkFirst IRP to include the DVR Orientation and send a referral packet to the designated liaison at the local DVR office that includes:

a)   The (01-123x) DVR/CSO Communication,

b)   Copies of current medical reports/documentation from the case record,

c)   The DVR Consent form (14-012x) and DVR HIPPA “Consent For Private Health Information Addendum” form (14-012b) signed by the individual,

d)   A copy of the most recent WorkFirst IRP, and

e)   Background information on the individual’s involvement in work or work-like activities.

3.    If the person is approved by DVR and agrees to participate in vocational rehabilitation services, incorporate the IPE requirements into the person’s WorkFirst IRP.


DVR Participants:

 

1.    If DVR confirms that the person has been approved and has agreed to participate, incorporate the DVR IPE requirements into the person’s ABD case plan.

2.    DVR will continue to provide updates regarding the person’s participation status throughout the duration of the IPE.

3.    Follow the sanction process for individuals who fail to participate in the DVR portion of their ABD Case Plan.

4.    Review the participant’s progress with DVR every three months or at the time of Incapacity Review. Review a mutual participant’s progress more frequently when:

a)    The individual becomes employed,

b)    The individual is not making satisfactory progress,

c)    The individual’s disability significantly improves of deteriorates,

d)    The individual is unable to participate, or

e)    The individual’s IPE is completed.

 


DVR Participants (WorkFirst):

 

  1. Include DVR in case planning for persons determined eligible for DVR services. This relationship will continue until the individual has terminated DVR services. A DVR IPE will be considered to fulfill requirements for a participant’s IRP.
  2. If a person agrees to participate with DVR, work with DVR to incorporate a parent’s DVR plan into her or his IRP. If the WorkFirst IRP and DVR IPE requirements conflict, a case staffing involving DVR, WorkFirst Staff, and the individual shall be held to amend the IRP/IPE. To receive credit for WorkFirst participation, the parent must meet the WorkFirst requirements as specified in the IRP.
  3. Coordinate with DVR to incorporate the IPE into the IRP when an individual has already established a relationship with DVR before he or she become eligible for WorkFirst.
  4. If the individual becomes able to work, the IPE, along with the IRP will be revised to assist the individual with obtaining employment while continuing training or education.
  5. If the individual is unable to work, the IRP will incorporate the work preparation activities in the IPE. The individual will be informed of the value of obtaining employment and becoming independent from TANF.
  6. For those existing DVR plans involving training or education, consult with DVR to determine if the individual is able to engage in core activities while attending training.
  7. When verifying and reporting hours of participation in a parent’s IRP:

·         Use the eJAS code that best describes the activity.

·         Enter the start and end date of each IRP activity into eJAS, not to exceed 12 months.

·         Require participation verification from whoever provides the activity, except the DVR counselor will only verify hours when the individual is spending 20 hours or more per week with the counselor.

·         The DVR counselor or a DVR contractor who is providing activities like job clubs or WorkStrides may excuse absences on the WorkFirst participation verification form if the individual has a good reason for missing scheduled activities.

 

See [b1] WorkFirst Handbook section 6.8, Exemption, and “Reporting DVR Plan Hours” for information in WorkFirst and DVR.


CLARIFYING INFORMATION

Guidelines for Collaboration and Coordination with DVR:

 

1.    CSD and DVR staff will exchange information and documentation essential to establish program eligibility and mutual case management, including:

a)    Medical reports/documentation.

b)    Consent of Information Forms.

c)    Employment Plans: IRP (WorkFirst), Case Plan (ABD), IPE (DVR).

d)    DVR/CSO Communication (01-123x).

e)    Key information using the eJAS e-Message system or the DVR/CSO Communication (WF).

2.    DVR will assign a liaison for each CSD Community Service Office (CSO).

3.    Each CSO will identify a DVR liaison. The liaisons are responsible for facilitating an effective interagency relationship.

4.    Funding and Services:

a)    Diagnostic and vocational assessment services required for DVR Eligibility Determination or IPE development are funded by DVR.

b)    Support Services are funded by WorkFirst to complete the DVR Eligibility Determination and support the IPE.

c)    WorkFirst partner and other contracted services may be considered and included in an IPE.

d)    Services not available under WorkFirst contracts may be considered and included in an IPE.

e)    The IPE is mutually agreed upon by the individual and DVR.

f)     CSD staff will incorporate into the WorkFirst IRP the specific activities that will be required of the individual to fulfill the obligations within the IPE.

g)    DVR will par for foreign language or sign language interpreters, if needed by an individual to participate in DVR services.

h)   ABD and WorkFirst client may also be required to cooperate with the SSI application process.   

5.    If conflicting program requirements arise between WorkFirst or ABD and the DVR program, resolution will be provided through the respective chains of command.

Modification Date: July 6, 2012