Update and Maintain

Updating an Existing Subsite | Maintenance Requirements | Updating Topic Pages | Reviewing Web Statistics |

Updating an Existing Subsite

Changing the design of or making substantial content modifications to your subsite is considered a revised subsite. Revised subsites must follow the review and approval process. However, maintenance of your existing subsite (for example, correcting or updating already posted information) does not require a Communications Division review or a DSHS Internet Webmaster review.

Maintenance Requirements

Site maintenance is important. You must check your subsite regularly to ensure content is accurate and timely, links function correctly and are still appropriate, and outdated pages are removed. Pay particular attention to numerical data, contact names, phone numbers, location address and e-mail address. Maintenance changes to your existing subsite (i.e., correcting or updating already posted information) do not require completion of the subsite review process.

Since many agency Web pages link to one another, be sure to notify other administrations whenever you delete or rename a page. To find sites that link to your Web page, try AltaVista's Search feature using the "link:" command.

Tools/Web Links/Templates:

Alta Vista's Webmaster Search Find pages that link to agency website

Web Masters Listserv Communicate changes that may affect other agencies

Updating Topic Pages

There are five topic pages on the DSHS Internet web site. These pages provide links to subsites or pages maintained by Administrations or Divisions. Links on these pages are arranged alphabetically and/or by topic to help users find information more easily.

These two topic pages are:

• Ways We Can Help
• Employment

It is important to keep these pages current so that they are helpful to users. Review the topic pages whenever you make changes to your subsite. At a minimum, the pages must be reviewed when:

• A subsite is moved and the URL changed
• New pages or sections are added to a subsite
• Online services are added to a subsite
• The link text is changed
• Other additions are needed to make information easier to find

If changes to your subsite require changes to the topic pages, complete a Change Request for DSHS Topic Pages and send it to the DSHS Internet Webmaster.

Reviewing Web Statistics

ISSD Statistics

ISSD provides statistical data on DSHS Internet/intranet sites. Daily, weekly and monthly statistics are available. This service is being provided at no additional cost for DSHS Internet sites. Contact the Web Services Team to obtain a username and password.

Web Statistic Tip:

If you change the location of your file or the folder name of where the file is stored, the statistic's package will not be able to detect the change. For long term statistics for a particularly important piece of content, it is imperative that you do not change the file name or location. If you have changed a file name you have to search for statistics on every file name associated with the file and add the numbers together manually. You will need to keep track of all file names associated with a single file and search for each name.

Resources -

Contacts

The ISSD Web Services Team provides consulting services for website technical design and development at no cost.

The ISSD Information Technology Policy & Project Management (ITPPM) Unit provides consulting services for website project planning and project management activities at no cost.