Individual Provider Overtime, Travel Time, and Work Week Limits

Scheduling Tool

IPs must not work more than their assigned work week limit and also must not work more client hours than are assigned to them in a month.

• Work Week Limit and Overtime Scheduling Tool (Works on all Devices)
  
  • Translated Instructions
  • Please note:
    DSHS scheduling tool enters time like this 5.75 (5 hours and 45 minutes)
    IPOne timesheet enters time like this 5:45 (5 hours and 45 minutes)
  • Quick Tips on Overtime and IP WWL
    
• 2021 Work Week Calendar Template
  
  • Single Client
  • Multiple Clients
• 2022 Work Week Calendar Template
  
  • Single Client
  • Multiple Clients

Videos: Overtime & Scheduling

For Individual Providers

• IPs who live with their clients
• IPs who do not live with their clients

For Clients

• Scheduling one provider
• How to schedule two providers

Additional Learning

For All IPs

• General Information on Overtime
• Basics of Overtime
• Contract Actions and What Individual Providers Need to Know
• Client Specific Work Week Limit (CSWWL)
  • An IP’s WWL may also be greater than their WWL if a request to increase an IP’s WWL was approved by DSHS for a reason(s) related to the availability of qualified providers to meet a client’s specific needs or because a health and safety event caused an IP to work more than their WWL.

For IPs with a WWL of 40

• Scheduling for IPs with a Work Week Limit of 40

For IPs with a WWL of 40.25 and above (40.25-65 WWL) ADVANCED:

• Flexing-Flexibility for IPs with WWL over 40

Fact Sheets & Forms

• Employment Reference Guide for Individual Providers
• IP Overtime Factsheet
• Travel Time Factsheet
• IP Travel Time Request Form

History and Background

On April 1, 2016 DSHS began calculating overtime pay for Individual Providers (IPs), for hours worked in excess of 40 hours in a work week beginning the week of April 3, 2016.

In addition, DSHS began paying IPs for qualified travel time. Travel time is time spent by an IP traveling between qualified worksites in the same workday using a reasonable method of travel. Travel time is considered work time and will be paid.

On April 18, 2016, Governor Inslee signed Engrossed Second Substitute House Bill 1725 into law. The limits are defined in RCW 74.39A.270(5)(b)(i).

The law includes limits on the number of hours the department may pay any single individual provider in a work week. This limit is called a Work Week Limit (WWL)

Most IPs have a WWL of 40 hours.  An IP’s WWL may be greater than 40 hours if the average number of weekly service hours worked in January of 2016 was greater than 40. IPs who worked in January of 2016 and IPs who were working in April, 2016 were notified in May, 2016 by a letter from DSHS about the new overtime limitations and their specific WWL.

The passage of Substitute Senate Bill 6199 in the 2018 legislative session removed the requirement that individual providers with work week limits between 60.25 and 65 be permanently reduced to 60.