Temporary Assistance for Needy Families (TANF)

Created on: 
May 27 2020

Online Processing

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

What is Temporary Assistance for Needy Families (TANF)?

TANF is a cash program for needy families. For more information see EAZ Manual - WAC 388-400-0005 Who is eligible for temporary assistance for needy families (TANF)?

TANF is also an assistance program for pregnant women with no dependent children. For more information see EAZ Manual – WAC 388-462-0010 Temporary assistance for needy families (TANF) or state family assistance (SFA) eligibility for pregnant women.

Online Processing

How do I screen Temporary Assistance for Needy Families (TANF)?

To screen TANF, follow the steps in Screening an Application.

How do I process Temporary Assistance for Needy Families (TANF)?

NOTE: When processing a pregnancy TANF application and the grant is reduced for Division of Child Support (DCS) non-cooperation and there are no children in the Assistance Unit (AU), follow the procedures in Processing Alternatives (PAL) - Cash Assistance Pregnancy Temporary Assistance for Needy Families (TANF) grant reduced for Division of Child Support (DCS) Non-Cooperation when no children are in the home. (PR 325109).

To process pending TANF take the following steps:

  1. Follow the steps in How do I initiate and complete an intake interview?
  2. During processing, on the AU Details page for the TANF AU, complete the following fields:
  • Optional AU Member field - Select the appropriate code from the drop down menu. 
    • Optional AUs include members that can be needy or non-needy caretaker relative(s).  
    • Consolidated AUs include non-sibling children.
  • Include in Needs field, from the drop down choose:
    • No (N) if the client should NOT be included in the AU, or
    • Yes (Y) if the client should BE included in the AU, or 
    • Tribal Placement (T) if the child is placed through a tribal agency.
  • The Guardianship Status field displays for children who are not natural or adopted children of the head of the household.  In the Guardianship Status, select:
    • Court Ordered Guardianship (C) if the child has been placed in the home by a court order.
    • Without Court Ordered Guardianship (W) if the child has NOT been placed in the home by a court order.
  • The financial responsibility fields display Applicant (PN) for all household members.  If the household member does not want assistance or there is a parent and/or child in the AU that is a Supplemental Security Income (SSI) recipient, leave the financial responsibility as Applicant (PN) and during finalize the financial responsibility code adjusts based on the entry in the Include in Needs field. 
    • When processing TANF for a pregnant applicant who is married, the non-applying spouse's financial responsibility must be Ineligible Spouse (SP) to allow proper income deeming to the applicant.
Examples of AU Details page coding

EXAMPLE

A Grandma has court ordered custody of her grandchildren. If Grandma applies for TANF for her grandchildren, but she does not want to receive assistance for herself, code the AU Details page as follows:

Household composition (before)

AU in Pending status

Include in Needs indicator

Guardianship

Code

Household composition (After)

AU in Active status

Name

Relationship to Head of Household

Financial Responsibility

Include In Needs

Guardianship Status

Name

Relationship to Head of Household

Financial Responsibility

Sue

Jen

Kari

Self/Head of Household (SE)

Grandchild (GC)

Grandchild (GC)

Applicant (PN)

Applicant (PN)

Applicant (PN)

No (N)

Yes (Y)

Yes (Y)

 

Court Ordered Guardianship (C)

Court Ordered Guardianship (C)

Sue

Jen

Kari

Self/Head of Household (SE)

Grandchild (GC)

Grandchild (GC)

Budgeted Adult (BA)

Recipient (RE)

Recipient (RE)

 

Examples of AU Details page coding

EXAMPLE

A household includes two grandchildren who are living with their Grandma and Grandpa, but it is not a court ordered living arrangement. If Grandma applies as a needy relative for her grandchildren and Grandpa is in the home, his income needs to be allocated to meet the needs of his applying spouse. In this example, the Grandpa’s income is below the standard income limit for TANF.  For more information about allocating income in this situation, see EA-Z Manual WAC 388-450-0130 Does the department allocate the income of a nonapplying spouse to a caretaker relative. Code the AU Details page as follows:

Household composition (before)

AU in Pending status

Include in Needs indicator

Guardianship

Code

Household composition (After)

AU in Active status

Name

Relationship to Head of Household

Financial Responsibility

Include In Needs

Guardianship Status

Name

Relationship to Head of Household

Financial Responsibility

Sue

Bob

Jen

Kari

Self/Head of Household (SE)

Ineligible Spouse (SP)

Grandchild (GC)

Grandchild (GC)

Applicant (PN)

Spouse (SP)

Applicant (PN)

Applicant (PN)

Yes (Y)

Yes (Y)

Yes (Y)

Yes (Y)

 

 

Without Court Ordered Guardianship (W)

Without Court Ordered Guardianship (W)

Sue

Bob

Jen

Kari

Self/Head of Household (SE)

Spouse (SP)

Grandchild (GC)

Grandchild (GC)

Recipient (RE)

Ineligible Spouse (SP)

Recipient (RE)

Recipient (RE)

 

Examples of AU Details page coding

EXAMPLE

If Grandma applies for TANF for her grandchild who has been placed in her home by a Tribal welfare agency court order, but does not want to receive assistance for herself and her own child, code the AU Details page screen as follows:

Household Composition composition (before)

AU in Pending status

Include in Needs indicator

Guardianship

Code

Household Composition composition (After)

AU in Active status

Name

Rel Cd

Fin resp

Incl In Nds

G U

Name

Rel Cd

Fin resp

Betty

Billy

Tommy

Self/Head of Household (SE)

Child Natural/Adopted (CH)

Grandchild (GC)

Applicant (PN)

Applicant (PN)

Applicant (PN)

No (N)

No (N)

Tribal Placement (T)

 

Court Ordered Guardianship (C)

Court Ordered Guardianship (C)

Betty

Billy

Tommy

Self/Head of Household (SE)

Child Natural/Adopted (CH)

Grandchild (GC)

Budgeted (BA)

Budgeted Child (BC)

Recipient (RE)

 
  1. ​During processing, on the Client Details page, in the Race/Ethnicity section for each household member complete the following fields:

  • Native American Tribe field  - Enter [the tribal affiliation number] if appropriate.
    • To find the code for a tribe, click the Search link next to that field.
    • For no tribal affiliation enter 0000.
  • Living on Indian Reservation field - Select No (N) or Yes (Y) as appropriate.
  • Non-Custodial Parents field - Enter [the number of non-custodial/absent parents] for each child in the household.
  1. For each child with non-custodial parents, on the Non-Custodial Parents page complete the fields as appropriate:
  • Select the Question Mark icon in the upper right corner of the page for Help.
  1. On the Work Registration/Participation - Cash page, complete the following fields:
  • Participation Status field - Select the appropriate participation status from the drop down menu.
  • Participation Date field - Enter [the date their participation begins].
  • Orientation Status field - Select the appropriate value from the drop down menu.
  • Orientation Status Date field - Enter [the date they attended orientation].
NOTE: If the TANF/SFA paid thru date is more than 30 days prior to the application date and this field isn't updated, the AU denies with Reason Code 134 - No WorkFirst Orientation.
  1. On the Shelter Expenses page for the appropriate client, update the following:
  • Shelter Expenses section - Enter an amount for the appropriate Expense Type
  • Utility Details section - Select the appropriate value from the drop down list for the Public Housing or Rent Subsidy: field.
  1. On the Review page under the Case Review section for AF, in the Eligibility Established Date field enter [the date eligibility is established].
  2. Complete the interview by continuing the steps under How do I initiate and complete an intake interview?
  3. Process individual application months if necessary.
  4. Finalize by following the steps in How do I complete Finalize Application?
NOTE:  When a Temporary Assistance for Needy Families (TANF) Assistance Unit (AU) is finalized in the same month the household received a Consolidated Emergency Assistance Program (CEAP) issuance, the system does not budget the CEAP against TANF eligibility. Please follow the procedures in Processing Alternatives (PAL) - Consolidated Emergency Assistance Program (CEAP) issuance does not budget against Temporary Assistance for Needy Families (TANF) Assistance Unit (AU) when finalizing.

How do I add a person to a Temporary Assistance for Needy Families (TANF) Assistance Unit (AU)?

To add a person to a TANF AU, follow the instructions in the Add a person chapter.

How do I add a newborn to a Temporary Assistance for Needy Families (TANF)  Assistance Unit (AU)?

To add a newborn to a TANF AU take the following steps:

  1. Follow the instructions in the Add a person chapter.
  2. Follow the instructions in the Interview/Online Processing chapter; and
  3. In the month eligibility should be established, on the newborn's Client Details page, in the TPL/Eligibility Established section enter [the date the newborn met TANF eligibility] in the Eligibility Established Date field.
  • Do not remove the pregnancy information from the Pregnancy section on the mother’s Client Details page.
NOTE:  The pregnancy due date on the mother's Client Details page may need to be changed to a future month until after the newborn is added to prevent the system from closing the AU with Reason Code 213 - Failed Pregnancy Requirement. 
  • On the Work Registration/Participation - Cash page for the newborn's mother, complete the following fields:
    • Exempt Reason field - select Caretaker (CA) .
    • Participation Status - select Exempt Not Participating (NI) from the drop down menu,
    • Participation Date field - Enter [the newborn's birth date].
  1. When all pending months have been processed, follow the steps in How do I complete Finalize Application?
  2. Once the child is active on the AU, update the pregnancy information on the mother’s Client Details page to the newborn's actual date of birth.

How do I add a spouse/co-parent to a Temporary Assistance for Needy Families (TANF) Assistance Unit (AU) when the baby is born?

If the spouse/co-parent is included on the AU with a financial responsibility of  Non-member (NM) or Ineligible Spouse (SP), you are not able to change existing status to Applicant (PN). The spouse/co-parent must be removed and then added using the Add a person process.

NOTE:  If the spouse/co-parent is the head of household on the TANF AU with a financial responsibility of Spouse (SP), first change the head of household on the AU. For information about changing the head of household see How do I change the Head of Household (HOH) on an Assistance Unit (AU)?  Once the head of household is changed, follow the steps to remove the spouse/co-parent and then add them onto the AU as a recipient.

To remove a spouse/co-parent take the following steps in each month that the spouse/co-parent is to be a recipient on the TANF AU:

  1. From the Case Actions page, click Start Changes.
  2. On the AU Details page from the spouse/co-parent Reason field drop down select Other - For User Generation Only (599).
  3. On the Eligibility Details page, click Confirm Benefits

Follow the steps for Add a person to add the spouse/co-parent and newborn:

  1. Follow the instructions in the Interview/Online Processing chapter.
  2. In the month eligibility should be established, on the spouse/co-parent and newborn Client Details pages, in the TPL/Eligibility Established section enter [the date the spouse/co-parent and newborn met TANF eligibility] in the Eligibility Established Date field.
  • Do not remove the pregnancy information from the Pregnancy section on the mother’s Client Details page.
  • The pregnancy due date on the mother's Client Details page may need to be changed to a future month until after the spouse/co-parent and newborn are added to prevent the system from closing the AU with Reason Code 213 – Failed Pregnancy Requirement.
  • If the spouse/co-parent has income that closes the TANF for over income, do not add the income until after the spouse/co-parent and newborn are brought to Active (A) status on the AU. 
  1. On the Work Registration/Participation - Cash page for the newborn's mother, complete the following fields:
    • Exempt Reason field -  Select Caretaker (CA) from the drop down menu.
    • Participation Status field - Select Exempt Not Participating (NI) from the drop down menu,
    • Participation Date field - Enter [the newborn's birth date].
  1. When all pending months have been processed, follow the steps in How do I complete Finalize Application?
  2. Once the spouse/co-parent and child are active on the AU, update the pregnancy information on the mother’s Client Details page to the newborns actual date of birth.

How do I change needy Temporary Assistance for Needy Families (TANF) to child-only TANF?

To change needy TANF to a child-only TANF take the following steps:

  1. From the Case Actions page click Start Changes.
  2. On the AU Details page for the TANF Assistance Unit (AF), change the Yes (Y) to No (N) in the Include in Needs field drop down for all household members who should NOT be included in the TANF grant. 
  3. On the Eligibility Details page verify the financial responsibility code has changed from Recipient (RE) to Budgeted Adult (BA) and/or Budgeted Child (BC) for each household member who should no longer be included on the TANF grant. 
  4. Click Confirm Benefits

How do I change child-only Temporary Assistance for Needy Families (TANF) to needy TANF?

To change child-only TANF to needy TANF, take the following steps:

  1. From the Case Actions page click Start Changes.
  2. On the AU Details page for the TANF Assistance Unit (AF), change the No (N) to Yes (Y) in the Include in Needs field drop down for all household members who should be included in the TANF grant. 
  3. On the Eligibility Details page verify the financial responsibility code has changed from Budgeted Adult (BA) and/or Budgeted Child (BC) to Recipient (RE) for each household member who should be included on the TANF grant. 
  4. Click Confirm Benefits

How do I process Temporary Assistance for Needy Families (TANF) when Diversion Cash Assistance (DCA) is active?

Before closing the DCA AU, ensure the client is eligible for TANF.

  1. Follow the steps in How do I close Diversion Cash Assistance (DCA) when Temporary Assistance for Needy Families (TANF) is pending.
  2. Complete the TANF interview by following the steps in How do I process Temporary Assistance for Needy Families (TANF)? section.
  3. When all pending months have been processed, follow the instructions in the How do I complete Finalize Application chapter.
NOTE:  If Error message - (NAME) CANNOT RECEIVE BENEFITS FROM TWO AUS, REVIEW CLIENT STATUS displays when finalizing the TANF AU; from the Client Details page, under Concurrent Receipt - Cash from the drop down list select Previous Benefit was an Overpayment (O) for each person in the DCA AU who is now being opened on TANF. 

How do I budget Consolidated Emergency Assistance Program (CEAP) benefits against a Temporary Assistance for Needy Families (TANF) Assistance Unit (AU)?

When a TANF AU is finalized in the same month the household received CEAP benefits, ACES doesn't budget the CEAP against the TANF grant. To budget CEAP benefits against the TANF grant take the following steps before finalizing the TANF AU:

  1. In the month CEAP benefits were received, add Unearned Income type Other Countable - CA/MA Only (OA).
  2. In the Amount field, code the total amount of CEAP benefits received.
  3. Finalize by following the steps in How do I complete Finalize Application?

 

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

Related Chapters

Concurrent Temporary Assistance for Needy Families (TANF)

Created on: 
Nov 08 2019

Online Processing

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

What is Concurrent Temporary Assistance for Needy Families (TANF)?

Concurrent TANF is for families whose child or children have been temporarily placed with a relative or other adult caregiver. This program requires that the custodial parent/caregiver is working with the Division of Children and Family Services (DCFS) on family reunification.

These children are identified as having a living arrangement code of:

  • FC – Foster Care Non-Title IV-E (only Foster Care Medical Team workers should enter the FC living arrangement) or 
  • FE - Foster Care Title IV-E.

The custodial parent/caregiver can continue to receive a TANF grant for up to 180 days while they work with DCFS on family reunification. During this time the temporary caregiver can also receive a TANF grant for the child or children.

NOTE: Basic Food rules remain unchanged. See EAZ Manual – Program Summary Washington Basic Food Program.

Who is eligible for Concurrent Temporary Assistance for Needy Families (TANF)?

A child who has been temporarily removed from the home of their custodial parent/caregiver, placed with an unlicensed relative caregiver or adult acting in loco parentis, while the family works with the Division of Children and Family Services (DCFS) on family reunification.

There must be a clear expectation that the Assistance Unit (AU) member will return to the family home within 180 days. Verification must come from Children's Administration (CA). See EAZ Manual – WAC 388-454-0015 Temporary Absence from the home.

How long is the Concurrent Temporary Assistance for Needy Families (TANF) certification period?

The system defaults to a 12 month certification period.

The system uses the Temporary Placement End date to track the temporary placement of the child receiving Dual TANF Benefits.

The 180 day period begins on the date the child actually left the home.

The worker of record for the custodial parent/caregiver’s TANF/SFA AU where the child’s financial responsibility code is a RE – Recipient will receive Alert 108 – TEMP PLACEMENT OPEN FOR 180 DAYS – REVIEW HH STATUS. This alert displays 60 days prior to the temporary placement end date and again in the month in which the temporary placement is scheduled to end.

NOTE:  ACES does not automatically remove the child from the parent or unlicensed provider's TANF AU at the end of the temporary placement 180 days. You must determine when a household is no longer eligible for benefits and remove the child to avoid an overpayment.

Online Processing

How do I process a Concurrent Temporary Assistance for Needy Families (TANF) Assistance Unit (AU)?

To process a Concurrent TANF AU, take the following steps:

  1. Follow the steps in How do I process Temporary Assistance for Needy Families (TANF) section.
  2. On the Household Composition page select the appropriate Relationship to Head of Household.
NOTE:  On the child's Client Details page under Residency/Living Arrangement section, the Foster Care Medical Team (FCMT) updates the Placement Code and Placement Date fields.  After they have done this, they send a tickle to CSD through Barcode.  The tickle should include the 180 day end date. 
  1. On the Client Details page under Residency/Living Arrangement for the child/ren in Concurrent care, complete the following:
  • Living Arrangement field - If the Living Arrangement is not already Foster Care Non IV-E (FC) or Foster Care IV-E (FE), update the field to [Foster Care IV-E (FE)] 
  • Temporary Placement End Date field - enter [the 180 day end date found in the Barcode Tickle from FCMT].
  • Non-Custodial Parents field - select 1 NCP (1).
    • Do not increase the count to include the custodial parent/caregiver.
  1. On the AU page for the Concurrent TANF AU, complete the following:
  • Optional AU Member field  - select the appropriate value from the drop down menu.  
    • Optional AUs include members that can be needy or non-needy caretaker relative(s).
    • Consolidated AUs include non-sibling children.
  • Include in Needs field - for each household member - select either Yes (Y), No (N) or Tribal Placement (T) as appropriate.
  • For children who are not natural or adopted children to the head of household, and the Include in Needs value is Yes (Y) or Tribal Placement (T), the Guardianship Status field requires an entry of:
    • Court Ordered Guardianship (C) 
  • Financial Responsibility field - select Applicant (PN) for all household members.  
    • During finalize the financial responsibility codes change to the correct value based on the entry in the Include in Needs field. 
  1. On the Non-Custodial Parents page for the Temporary Caregiver's TANF AU, check the box under Temporary Placement
  • This stops ACES from sending a referral to the Division of Child Support (DCS) Support Enforcement Management System (SEMS) while the family is working with the Division of Children and Family Services (DCFS) on family reunification.
NOTE:  If an attempt is made to open a third TANF AU for the same child or children, the following message displays:  Child already active in two TANF AUs, review client status and prevents finalizing the third TANF AU. 

What if the custodial caregiver does not comply with the Family Reunification Plan through the Division of Children & Family Services (DCFS)?

If  the Division of Children and Family Services (DCFS) notifies us that the custodial parent/caregiver does not comply with the Family Reunification Plan and the Concurrent Temporary Assistance for Needy Families (TANF) should be closed, take the following step on the custodial parent/caregiver’s TANF Assistance Unit (AU):

  1. On the Custodial Parent/Caregiver's AU Details page, at the client level change the Reason Code from Living Arrangement – Cash/Medical Assistance (201) to Reason Code Child’s Temporary Placement has ended (570). This will close the child off of the custodial parent/caregiver’s TANF AU and reduce the grant or close the AU if there are no other eligible children in the home.

Take the following steps on the Temporary Caregiver’s TANF AU:

  1. On the child in placement’s Client Details page take the following steps:
  • Change the child’s Living Arrangement from Foster Care Non IV-E (FC) or Foster Care IV-E (FE) to At Home (AH).
  • Remove the date from the Temporary Placement End Date field.
  • Update the child(ren’s) Non-Custodial Parents field to now include the custodial parent/caregiver who had been receiving TANF.
  1. On the Non-Custodial Parents page, uncheck the Temporary Placement (TP) box. 
  • This generates a child support referral to the Division of Child Support (DCS).
  1. Add biological parent to the Non-Custodial Parents page.

 

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

In Loco Parentis

Created on: 
Nov 08 2019

Online Processing

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

What is In Loco Parentis?

"In Loco Parentis" means in the place of a parent or instead of a parent. See EA-Z Manual -  Living with a Relative or Guardian.

Can a child living with an unrelated adult receive Temporary Assistance for Needy Families (TANF)?

Children who live with an adult who is acting in Loco Parentis (as a parent) can receive TANF. See See EA-Z Manual -  Living with a Relative or Guardian.

Can the unrelated adult acting In Loco Parentis receive Temporary Assistance for Needy Families (TANF)?

Only a relative of specified degree to a child in the assistance unit may be able to get benefits for themselves. See EAZ Manual – WAC 388-454-0010 Do I have to be related to a child in order to get TANF or SFA for the child?

Online Processing

How do I process Temporary Assistance for Needy Families (TANF) for In Loco Parentis?

To process TANF for In Loco Parentis, take the following steps:

  1. Follow the steps in How do I process Temporary Assistance for Needy Families (TANF)?.
  2. On the Household Composition page, in the Relationship to Head of Household field drop down select [the appropriate relationship].
  3. On the AU Details page for the TANF AU, update the following fields:
  • Optional AU Member drop down field - select [the appropriate value]
    • Optional AUs include members that can be needy or non-needy caretaker relative(s).
    • Consolidated AUs include non-sibling children.
  • Include in Needs field - for each household member select either [Yes (Y) or No (N)].
  • Guardianship Status field - requires one of the following entries for children who are not natural or adopted children to the head of household:
    • [Court Ordered Guardianship (C)] or
    • [Without Court Ordered Guardianship (W)].
  • Financial Responsibility field - select [Applicant (PN)] for all household members.  
    • During finalize the financial responsibility codes change to the correct value based on the entry in the Include in Needs field. 

 

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

Minor Parent

Created on: 
Nov 08 2019

Online Processing

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

How do I determine who must be in the Temporary Assistance for Needy Families (TANF) Assistance Unit (AU) for a minor parent?

To determine who must be in the TANF assistance unit, see EAZ Manual - WAC 388-408-0015 Who must be in my assistance unit?

How is income allocated when a minor parent is living with a major parent?

For information about how income is allocated when a minor parent is living with a major parent, see EAZ Manual - WAC 388-450-0120 Does the department allocate the income of financially responsible parents to a pregnant or parenting minor? 

Online Processing

How do I screen Temporary Assistance for Needy Families (TANF) for a minor parent living with his/her major parent/s?

To screen TANF for a minor parent living with his/her major parent/s, take the following steps:

  1. Follow the steps in Screening an Application.
  2. On the Applicant page enter the minor parent name and address. 
  3. On the Add Member page for the Head of Household minor parent, check Add More and click Next
  4. On the Add Member - Search Criteria page enter the minor parent's child's name and other information then click Next
  • On the Add Member page for the minor parent's child enter a relationship of CH-Child Natural/Adopted, check Add More then click Next
  1. On the Add Member - Search Criteria page enter the minor parent's major parent(s) (Mom or Dad) name and information, click Next
  • On the Add Member page for the major parent enter a relationship of Other related adult (OT) check Add More if there is another major parent, then click Next
  1. If there is another major parent, repeat step 5 for that parent, if there are no other major parents, click Next to continue with the screening process.
NOTE:  Do not include the minor's parents sibling(s) on the TANF AU.

How do I process Temporary Assistance for Needy Families (TANF) for a minor parent living with his/her major parent/s?

  1. To process TANF for a minor parent living with his/her major parent/s, follow the steps in How do I process Temporary Assistance for Needy Families (TANF)?
  2. To be sure the income is allocated correctly, during processing, follow the steps in ACES Manual How is income allocated when a minor parent is living with a parent?.

 

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

Post Adoption Temporary Assistance for Needy Families (TANF)

Created on: 
Nov 08 2019

Online processing

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

What happens to Temporary Assistance for Needy Families (TANF) when the only child is relinquished for adoption?

In certain circumstances a TANF recipient can continue to receive assistance for six weeks after relinquishing a child for adoption. See E-AZ Manual Pregnancy and Women's Health

Online Processing

How does Temporary Assistance for Needy Families (TANF) remain open when the only child is relinquished for adoption?

To issue assistance for an active client in this situation:

  1. From Case Actions click Start Changes.
  2. On the mother's Client Details page in the Pregnancy section, put a check in the Child Relinquished for Adoption box.
  • Make sure the pregnancy due date is the same as the newborn's birth date.
  1. On the Eligibility Details page, click Confirm Benefits

The client receives cash benefit AF-9 (Child Relinquished for Adoption) through the end of the month in which they reach their six weeks of eligibility.

 

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

Teen Inappropriate Living Situation

Created on: 
Nov 08 2019

Online Processing

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

What are the requirements for a teen parent to receive Temporary Assistance for Needy Families (TANF)?

To find the requirements for a Teen Parent to receive TANF, see EAZ Manual - Teen Parent Chapter

Online Processing

How do I process Temporary Assistance for Needy Families (TANF) for a teen parent living in an inappropriate living situation?

To process TANF for a teen parent living in an inappropriate living situation, take the following steps:

  1. Follow the steps in How do I process Temporary Assistance for Needy Families (TANF)?.
  1. On the teen's Client Details page enter [Inappropriate Situation w/ Housing (IS)] or [Inappropriate Situation w/out Housing (IN)] in the Living Arrangement field. 

The teen with the inappropriate living situation shows active with:

  • Financial Responsibility of CA/MA Sanctioned (DI) and 
  • Client level Reason Code 264 - Minor Parent Inappropriate Living Situation.

 

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

Temporary Assistance for Needy Families (TANF)/State Funded Assistance (SFA) Time Limit

Created on: 
Nov 08 2019

Online Processing

Mainframe Processing

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

What is the Temporary Assistance for Needy Families (TANF)/State Funded Assistance (SFA) time limit?

For information about TANF/SFA Time limits, see EA-Z Manual - TANF/SFA Time Limits.

What is the Temporary Assistance for Needy Families (TANF)/State Funded Assistance (SFA) Time Limit Extension?

For information about TANF/SFA time limit extensions, see EA-Z Manual - WAC 388-484-0006 TANF/SFA limit extensions.

What is the length of time for Time Limit Extensions?

When a client has been approved for an extension the system defaults the length of the extension to 12 months for all categories except for the following 3 categories:

  • 09 - Family Violence 
    • Defaults to 6 months
  • 10 - Open CPS Case, First Dependency order
    • Defaults to 6 months
  • 12 - Administrative Hearing
    • Defaults to 3 months

For more information, see:

Online Processing

Where do I find the number of months a client has been on Temporary Assistance for Needy Families (TANF)/State Funded Assistance (SFA)?

The number of months a client has been on TANF displays on the following pages:

  • In ACES.online, this information is on the Demographics - Client page.
  • In ACES 3G, this information is on the Time Clocks page.​

How do I manually adjust the Temporary Assistance for Needy Families (TANF)/State Funded Assistance (SFA) time clock?

In some cases, the number of TANF months listed for a client may not be accurate.  When this number cannot be adjusted with historical changes to the TANF/SFA Assistance Unit (AU), the changes can be made manually.

For information about situations when the TANF/SFA time clock can be adjusted, see EA-Z Manual - WAC 388-484-0005 There is a five-year (sixty-month) time limit for TANF, SFA, and GA-S cash assistance.

To manually add months to the TANF/SFA time clock take the following steps on the active or pending TANF AU:

  1. From the Case Actions page, select the appropriate month from the Benefit Month drop down and click Start Changes.
  2. From the Navigation tree click on Time Clocks to display the Time Clocks page.  This page displays a summary of associated clients related to the TANF AU.
  3. To view and edit a client's TANF time clock details, hover and click the section under the client name to display and edit the TANF Time Clock details. From the TANF Time Clock details page:
  • Range Begin box - enter [the first mm/yyyy in the range to be adjusted].
  • Range End box - enter [the last mm/yyyy in the range to be adjusted].
  • Reason drop down - select the appropriate reason for the adjustment.
  1. To add more adjustments click the Add Adjustment link under the Time Clock Adjustments section.
  2. On the Eligibility page, click the Details link.
  3. On the Eligibility Details page, click the Confirm Benefits button.
  4. On the Eligibility page, click the Commit Changes button.
  5. On the Case Actions page click the Finalize link.

To delete months manually entered to the TANF/SFA time clock take the following steps on the active or pending TANF AU:

  1. Click the check box in the Time Clock Ranges  next to the range to be deleted.
NOTE: Months entered by the system cannot be deleted.  If  TANF/SFA months are not correct after adding or deleting month ranges, please contact ITS Customer Support at (360) 664-4560, Option 2.

Where can I find Temporary Assistance for Needy Families (TANF)/State Funded Assistance (SFA) Time Limit Extension Information?

TANF/SFA Time Limit Extension information is displayed on the TANF Month Extension page.

When a client has reached their 58th month of TANF/SFA, a Time Limit Extension Review must be completed in eJAS. The following information is sent in real time from eJAS to ACES and displays on the TANF Month Extension page:

  • Start date.
  • End date (No end date for Extension category 13).
  • 2- Digit numeric value associated with the approved Extension category. 

What happens when a client is not approved for a Time Limit Extension?

If a client has not been approved for an extension, Time Limit Extension Category 13 is completed in eJAS.  If the TANF Counter on the Demographics Clients page is greater than 60 months, benefits terminate with one of the following reason codes:

  • Exceeds TANF Time Limits (229), or
  • Exceeds Ineligible Parent TANF Time Limits (348).

The system generates Letter 006-02 (Termination of TANF/SFA) that displays in letter history.

Barcode runs a special process to print and mail the ACES and eJAS Extension Review letters together.

For a non-English speaking client, a Barcode tickler is generated to remind worker to locally print the ACES and eJAS letters, send for translation and mail them together when translation comes back.

Mainframe Processing

Where do I find the number of months a client has been on Temporary Assistance for Needy Families (TANF)/State Funded Assistance (SFA)?

The number of months a client has been on TANF displays on the TICS screen.

  • For more information on the TICS screen, see <F2> Help.

Where can I find Temporary Assistance for Needy Families (TANF)/State Funded Assistance (SFA) Time Limit Extension Information?

TANF/SFA Time Limit Extension information is displayed on the TWEP screen.

When a client has reached their 58th month of TANF/SFA, a Time Limit Extension Review must be completed in eJAS. The following information is sent in real time from eJAS to ACES and displays on the TWEP screen:

  • Start date.
  • End date (No end date for Extension category 13).
  • 2- Digit numeric value associated with the approved Extension category. 

What happens when a client is not approved for an extension?

If a client has not been approved for an extension, a Time Limit Extension Category 13 is completed in eJAS.  This automatically updates the ACES TWEP screen with category 13 – No Extension.  If the TANF Counter on the TICS screen is greater than 60 months, benefits terminate with one of the following reason codes:

  • Reason Code 229 – Exceeds TANF Time Limits, or
  • Reason Code 348 – Exceeds Ineligible Parent TANF Time Limit.

The system generates Letter 006-02 (Termination of TANF/SFA) that displays in letter history.

Barcode runs a special process to print and mail the ACES and eJAS Extension Review letters together.

For a non-English speaking client, a Barcode tickler is generated to remind worker to locally print the ACES and eJAS letters, send for translation and mail them together when translation comes back.

 

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

Tribal Temporary Assistance for Needy Families (TANF)

Created on: 
Nov 08 2019

Online Processing

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

What happens when Tribal Temporary Assistance for Needy Families (TANF) income is added to other cash programs?

Tribal TANF income added to any other cash program does not always result in termination. Tribal TANF is budgeted as unearned income. See EA-Z Manual - Treatment - WAC 388-450-0025 What is unearned income?

What happens when a Temporary Assistance for Needy Families (TANF) client starts receiving Tribal Temporary Assistance for Needy Families (TANF) benefits?

A household eligible for a Tribal TANF program cannot receive state and Tribal TANF in the same month. See EA-Z Manual - WAC 388-400-0005 Who is eligible for temporary assistance for needy families?.

When Tribal TANF (TT) income is entered, the system automatically closes the TANF assistance unit for Reason Code 112 – Receiving Tribal TANF Benefits.

What happens to an associated Basic Food Assistance Unit when the Temporary Assistance for Needy Families (TANF) AU closes for receipt of Tribal TANF benefits?

Basic Food does not transform to Transitional Food Assistance (TFA) when there is Tribal TANF income coded.

The Basic Food AU remains categorically eligible as long as there is Tribal TANF income coded.

For more information on TFA, see Transitional Food Assistance (TFA).

Online Processing

How do I code Tribal Temporary Assistance for Needy Families (TANF) income?

  1. From the Case Actions page, select Start Changes in the appropriate benefit month.
  2. On the Income page, click the Add icon and select Unearned Income.
  3. Select the Head of Household from the Client dropdown.
  4. On the Unearned Income page update the following fields:
  • Source field - select Tribal TANF Benefits (TT).
  • Method field - select Anticipated Monthly (AM).
  • Income Amounts field - enter [the monthly amount of the Tribal Tanf income] and verification value.
  1. On the Eligibility page, click the Details link.
  2. On the Eligibility Details page, click the Confirm Benefits button.
  3. On the Eligibility page, click the Commit Changes button.

If there was an ACES TANF Assistance Unit open for the household, it closes with Reason Code 112 - Receiving Tribal TANF Benefits.

How do I remove Tribal Temporary Assistance for Needy Families (TANF) income coding?

  1. From the Case Actions page, select Start Changes in the appropriate benefit month.
  2. On the Income page in the Unearned Income section, delete the Tribal TANF income by putting a check in the delete box to the right of the income.
  3. Then click the Add icon and select Other Agency Application/Benefit, from the Client drop down choose the person who was receiving the Tribal TANF.  Click Next.
  4. On the Other Agency Application/Benefit page update the following fields:
  • Type field - select Tribal TANF (TT).
  • Status field - select either: Not Eligible for TFA (N) or Yes Eligible for TFA (Y), depending on whether the household is TFA eligible.
  • Date field - enter [the last day the TT was received].
  1. On the Eligibility page, click the Details link.
  • If there is active food assistance, it trickles to TFA when Yes Eligible for TFA (Y) has been selected for the Status on the Other Agency Application/Benefit page.
  1. On the Eligibility Details page, click the Confirm Benefits button.
  2. On the Eligibility page, click the Commit Changes button.

 

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.