Non-Suitability Determination of In-Home Relative WCCC Provider


To provide social service specialists with guidelines and the process for using information we have, when the provider has been in our system through ABD cash or the HEN Referral program and they are applying to be paid through the Working Connection Childcare.

WAC 170-290-0135- In-home/relative providers 


Clarifying Information -WAC 170-290-0135

When a person is receiving ABD cash or HEN Referral services and medical, social or criminal information is available, use the following process to determine if that information indicates the person is unable to meet the needs of caring for a child/children and therefore not suitable to receive WCCC payment as an in-home/relative provider.

See WAC 170-290-0135 and WAC 170-290-0140 (4).

Worker Responsibilities - WAC 170-290-0135

  1. Review the “letter of recommendation” from 3rd party who knows the provider.  This letter must be included in the WCCC referral.
  2. Review medical, social or criminal evidence in the person’s case record including incapacity evaluations, supporting evidence from assessments, and Social Security disability status.
  3. Review the person’s statement about their ability to perform the care functions and meet the responsibilities listed in WAC 170-290-0135.
  4. If the medical evidence conflicts with the statement from either the third party or the person, we deny the payment for childcare.
  5. Notify WCCC worker of the decision to deny.
  6. Document your findings in eJAS or ICMS notes.
NOTE:  You cannot disclose details about our findings to the consumer due to confidentiality.   All you can disclose is that the provider did not pass the character and suitability review.  You may discuss your findings with the provider.
EXAMPLE - Applicant provider eligible for a HEN referral.  Medical report shows provider is unable to work due to a broken leg.  Provider is performing childcare for two children, ages 9 and 12.  Provider uses crutches to walk, is able to fix the children breakfast, and help them with their homework after school.  Childcare subsidy payments could be authorized for this provider.
EXAMPLE - Applicant provider is receiving ABD cash due to mental impairment.  Provider is applying for childcare for one grandchild age 3.  Psychological report states provider has a chronic mental illness and is likely to qualify for SSI.  The report rates the provider's the ability to interact appropriately in public and maintain hygiene as severely impaired. Third party statement includes comments that the grandparent relates well with the child and takes child to the park daily.  The third party statement is not consistent with the medical report.  This provider is not suitable for childcare subsidy payments.