4413. Information Sharing with Out-of-home Caregivers

Approval:            Jennifer Strus, Assistant Secretary

Original Date:     September 27, 1995

Revised Date:    October 31, 2016

Policy Review:   October 31, 2020


Purpose 

Share all known safety, permanency and well-being information about the child to the child's caregiver when a child is placed in out-of-home care.

Scope

This policy applies to Division of Children and Family Services staff.

Laws

RCW 74.13.280  Client Information

RCW 26.44.030  Reports

Policy

  1. Out-of-home placement caregivers must be provided with all information known about each child being placed in his or her care.
  2. When placing a youth identified as sexually aggressive youth (SAY) or physically assaultive and aggressive youth (PAAY), the SAY 45361 and PAAY policy 45362 must be followed.

Procedures

The caseworker must:

  1. Share current and updated child specific documents and information with out-of-home caregivers, including but not limited to:
    1. Child specific safety concerns and safety planning.
    2. The child’s case plan for permanency and well-being.
    3. Information on all youth identified as SAY, PAAY, high risk, and sexually reactive/problematic per RCW 74.13.280 and 4536 SAY/PAAY policy.
    4. Youth Supervision Plan DSHS 15-352.
    5. Child Information/Placement Referral form (CIPR) DSHS 15-300.
      1. No later than 72 hours after initial placement.
      2. No later than 24 hours after an urgent change in placement. Urgent is defined as one of the following:
        1. A court order has been entered requiring an immediate change in placement.
        2. The child is unsafe.
      3. At or before a planned change in placement.
      4. Document that the completed CIPR form was provided to the caregiver by uploading into FamLink a:
        1. Signed and dated copy of the form; or
        2. Copy of the email sending the completed form to the caregiver.
    6. Health, mental health and education information from FamLink when new health, mental health or education information is obtained about the child.
    7. Child Health and Education Tracking (CHET) Screening Report DSHS 14-444 within the first 60 days of initial placement, if completed.
    8. On-going Mental Health Screening Report DSHS 13-476 if completed within the previous six months.
    9. Recommendations and reports resulting from all assessments and screenings within 5 days of receipt.
    10. Dates and times of court hearings and Caregiver’s Report to the Court DSHS 15-313.
    11. Child’s Court Report DSHS 27-095.
    12. Shared planning meeting notices.
  2. Document when and what information has been shared with the caregiver in a case note.
  3. Notify and share information with the child's Guardian Ad Litem or Court-Appointed Special Advocate, if assigned, when an intake report is received alleging abuse or neglect of a dependent child.

Forms

Youth Supervision and Safety Plan Tips (available on the CA intranet)

Youth Supervision Plan DSHS 15-352 (available on the CA intranet)

Report to the Court DSHS 15-313

Child Information Placement Referral form DSHS 15-300

Resources

Permanency Planning Practice Guide

Information Sharing Quick Reference