Files must be kept for all BFET participants. Files can be kept in paper or electronic formats or a combination of paper and electronic. Files will be reviewed as part of the annual BFET program contract monitoring. Providers do not need to print eJAS progress notes and store in the file, the case note in eJAS is sufficient. If employment verification is entered in eJAS and the case notes demonstrate how the verification was obtained, it is not required to be printed and filed.
Participant files (a combination of paper and electronic) must contain the following information:
•Intake and Assessment
•DSHS Consent Form (DSHS 14-012)
•Certificates received/obtained.
•BFET Individual Employment Plan (IEP)
•Wage verification if receiving retention services.
•Job Log for all SJS activities, if not already noted in eJAS
•Participant progress
•Participant Reimbursements and receipts