Able-Bodied Adult Without Dependents (ABAWD)

Created on: 
Jan 06 2017

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

Who is an Able-Bodied Adult Without Dependents (ABAWD)?

Clients aged 18-49 who are physically and mentally able to work with no minor children in the household are considered an Able-Bodied Adult Without Dependents (ABAWD). See EAZ Manual – WAC 388-444-0030 Do I have to work to be eligible for Basic Food benefits if I am an able-bodied adult without dependents (ABAWD)?

How long is the certification for an Able-Bodied Adult Without Dependents (ABAWD)?

ABAWD clients or households that contain ABAWDs receive a 12-month certification. See EAZ Manual - WAC 388-416-0005 How long can I get Basic Food?

How long can a non-exempt Able-Bodied Adult Without Dependents (ABAWD) receive Basic Food?

Effective January 1, 2016, all non-exempt ABAWDs are only eligible to receive three full months of Basic Food in a 36-month period when they are not meeting the ABAWD work requirements. See EAZ Manual – WAC 388-444-0030 Do I have to work to be eligible for Basic Food benefits if I am an able-bodied adult without dependents (ABAWD)?

Online Processing

ACES uses the information entered on the Work Registration/Participation - Food page along with the other client demographics to determine eligibility for Basic Food.

How do I view a client's work registration/participation status in aces.online?

  1. From the Client >> Summary page click on Details and Work Registration.
  2. The Client >> Work Registration page displays and workers can view the client's participation status. This is a view only page and changes cannot be made.

How do I code a client as an Able-Bodied Adult Without Dependents (ABAWD)?

  1. From the Navigation Tree click on Work Registration and click on FOOD (FS) Participation Status for the appropriate client. 
  2. On the Work Registration/Participation - Food page, select ABAWD (AB) from the Participation Status drop down menu.
NOTE: On a new case or a case in which the Participation Status field on the Work Registration/Participation - Food screen was previously blank, ACES 3G defaults to the most appropriate valid value based on client demographics. For most Able-Bodied Adults Without Dependents (ABAWD) cases, the default value will be ABAWD (AB). If this default value is not correct, it must be changed. If an entry had previously been made in this field, the system will not change it.
  1. ​In the Work Status field use the drop down menu to choose the appropriate work status. 
  2. Enter the information about the ABAWD client's employment and/or training history on the Work Registration/Participation page in the Non-Qualifying Work MonthsRe-Qualifying Date and Subsequent Non-Qualifying Work Month fields.

How do I code an Able-Bodied Adult Without Dependents (ABAWD) who loses Basic Food eligibility?

  1. On the Work Registration page enter Refused- (RE) using the Work Status drop down menu.  
  2. Click on Eligibility and then click on the Details link. The client's financial responsibility code in the Clients section of the Eligibility Details page flips to Non IPV Disqualified (ND) with Reason Code: Failed ABAWD Requirements (258) .
  • If income is entered on the ND member’s Earned Income page, ACES prorates the income based on the number of eligible and ineligible household members. It then uses the eligible member’s portion of the income in the Basic Food calculation.
  • ACES looks to see if the ND member with income has rent/mortgage expenses and/or utilities coded on their Shelter Expenses page. These expenses are allowed and are budgeted the same as a non-disqualified member.
  • If the utility standard on any household member’s Shelter Expenses page is coded Standard (S) or Limited (L), ACES determines the appropriate standard. If using Standard, the amount is based on the total number of household members. This amount will also include the ND member.
  1. On the Eligibility Details page, review the benefit computation to ensure that all income and resources are counted correctly in determining the household's Basic Food benefits.
  2. Click on Confirm Benefits then on Commit Changes.

What information do I enter in the non-qualifying work months field?

On the Work Registration/Participation - Food page, in the Non-Qualifying Work Months box, enter the date in [mm/yyyy] format for each month the Able-Bodied Adult Without Dependents (ABAWD) client failed to meet the work requirement. There are fields to enter the 1st, 2nd and 3rd months.

  • This information copies forward from month to month. It is not protected so it can be changed if necessary.
  • Dates entered in these fields must be in chronological order.
  • ACES closes the Client/Assistance Unit (AU) when a month and year is entered in the Non-Qualifying WOrk Months 3RD field, if the 3rd non-qualifying month is less than the benefit month being processed.
EXAMPLE: The ongoing month in the system is 09/2016, client has used months 07/16 and 08/16. On 08/18/16 worker enters the third non-qualifying month as 09/16 because the client states they refuse to participate. Since 09/16 is a future month, the system does not close the AU as it is not 09/16 yet.  Users would need to set a tickle in Barcode to go into the case after monthly issuance for 09/2016 and recalculate eligibility.
 
EXAMPLE: The current month is 09/2016 and the ongoing month is 10/2016. On 09/15/2016 the worker enters 09/2016 as the third non-qualifying month, the system closes the AU  with Reason Code: Failed ABAWD requirements (258) with a paid through date of 09/31/2016.

What information do I enter in the re-qualifying date field?

Use this field when an ABAWD client who was previously denied or closed for not meeting the ABAWD program requirements, and is now reapplying for benefits.

  1. On the Work Registration/Participation page, in the Re-Qualifying Date box, enter the date the client has done everything needed to meet ABAWD program requirements in [mm/dd/yyyy] format by manually typing in the date or using the calendar button to select the date.
  • ACES uses this date plus the application date to determine the begin date of the client's Basic Food benefits.
  • For the system to open a previously disqualified ABAWD client, the date in the Re-Qualifying Date box must be less than or equal to the application date, but not more than 30 days prior to the application date.
  • If the date is outside this period the Assistance Unit (AU)/Client is denied for Reason Code: Failed ABAWD Requirement (258).
EXAMPLE: ABAWD client was previously determined to be ineligible for Basic Food benefits effective 03/31/2016 because he did not meet work requirements. The client reapplies on 04/15/2016. The client is interviewed and the worker determines the client has worked 80 hours within the last thirty days. Enter [04/15/2016] in the Re-Qualifying Date field. If otherwise eligible, the begin date of Basic Food benefits is 04/15/2016. Do not remove the Refused (RE) from the Work Status field.
EXAMPLE: Same situation as above, except when the client is interviewed on 04/20/2016 the worker discovers that as of 04/15/2016 the client had worked only 75 hours. He did not work 80 hours until 04/19/2016. Enter [04/19/2016] in the Re-Qualifying Date field. ACES denies the application. For the client to be eligible in this situation he would have had to work the 80th hour 03/16/2016 through 04/15/2016. A new assistance unit must be opened using 04/19/2016 as the application date. In this situation, when the denial and approval are both processed on the same day, do not reopen the denied Assistance Unit (AU). When an AU is denied and reopened on the same day, ACES does not retain the historical information regarding the denial and no denial letter is generated. If the denial and the approval are processed on different days, the originally denied AU can be reopened using the date that the client met ABAWD requirements as the application date.

What is the subsequent non-qualifying months field?

If the client re-qualifies for Basic Food after an initial non-qualifying three-month period, and then again fails to meet the ABAWD requirements, they may be eligible for another three months of benefits. See EAZ Manual – WAC 388-444-0045 How does an ABAWD regain eligibility for Basic Food after being closed for the three-month limit?

The second three months, after the initial non-qualifying period, can only happen once per client in a 36 month period. ACES determines eligibility and tracks this using the Subsequent Non-Qualifying Work Months box on the Work Registration/Participation - Food page.

  • Based on the date entered in this field ACES determines the months of the second three-month period of eligibility.
  • The three-month period is the three consecutive months immediately following the date entered in the Subsequent Non-Qualifying Work Months box.
  • The Participation Status field is Refused - Mandatory Participant (RE)
  • If the client is in the middle of a certification period, ACES closes the Assistance Unit (AU) with Reason Code: Failed ABAWD Requirements (258) at the end of the third month or at the end of the certification period whichever is earlier.

Mainframe Processing

ACES uses the information entered on the WORK screen along with the other client demographics to determine eligibility for Basic Food.

How do I code a client as an Able-Bodied Adult Without Dependents (ABAWD)?

  1. On the WORK screen, enter [AB] -Abled Bodied Adults Without Dependents as the valid value in the Partic Stat field. The  Work Status field in the FS section then becomes mandatory.
NOTE: On a new case or a case in which the Partic Stat field on the WORK screen was previously blank, ACES defaults to the most appropriate valid value based on client demographics. For most ABAWD cases, the default value will be [AB]Able Bodied Adults without Dependents. If this default value is not correct, it must be changed. If an entry had previously been made in this field, the system will not change it.
  1. In the Work Status field, enter the appropriate code. See <F1> Help for work status codes. 
  2. Enter the information about the ABAWD client's employment and/or training history on the WORK screen in the Non-Qualifying Work Mths, Requalifying Dt and Subsequent Non-Qualify Mth fields.

How do I code an Able-Bodied Adult Without Dependents (ABAWD) who loses Basic Food eligibility?

  1. On the WORK screen, enter [RE] - Refused In the Work Status field. The client’s financial responsibility code on the STAT screen and the ELIG screen will be [ND] – Non IPV Disqualified with a Reason Code 258- Failed ABAWD Requirement.
  • If income is entered on the ND member’s EARN screen, ACES prorates the income based on the number of eligible and ineligible household members. It then uses the eligible member’s portion of the income in the Basic Food calculation.
  • ACES looks to see if the ND member with income has rent/mortgage expenses and/or utilities coded on their SHEL screen. These expenses are allowed and are budgeted the same as a non-disqualified member.
  • If the utility standard on any household member’s SHEL screen is coded S - SUA or L - LUA, ACES determines the appropriate standard. If using SUA, the amount is based on the total number of household members. This amount will also include the ND member.
  1. On the FSFI screen, review the benefit computation to ensure that all income and resources are counted correctly in determining the household's Basic Food benefits.
  2. <TRANSMIT> to commit the data.

What information do I enter in the non-qualifying work months field?

On the WORK screen, in the Work Status Non-Qualifying Work Mths field, enter the date in [MMYYYY] format for each month the ABAWD client failed to meet the work requirement. There are fields to enter the 1st, 2nd and 3rd months.

  • This information will copy forward from month to month. It is not protected so it can be changed if necessary.
  • Dates entered in these fields must be in chronological order.
  • ACES will closes the Client/Assistance Unit (AU) when a month and year is entered in the Non-Qualifying Work Mths - 3RD field if the 3rd non-qualifying month is less than the benefit month being processed.
Example: the ongoing month is the system is 09/2016, client has used months 07/16 and 08/16. On 08/18/16 worker enters the third non-qualifying month as 09/16 because the client states they refuse to participate. Since 09/16 is a future month, the system does not close the AU since it is not 09/16 yet.  Users would need to set a tickle in Barcode to go into the case after monthly issuance for 09/2016 and recalculate eligibility.
Example: The current month is 09/2016 and the ongoing month is 10/2016 and on 09/15/2016 the worker enters 09/2016 as the third non-qualifying month, the system closes the AU  with Reason Code: Failed ABAWD requirements (258) with a paid through date of 09/31/2016.

What information do I enter in the re-qualifying date field?

Use this field when an Able-Bodied Adult Without Dependents (ABAWD) client who was previously denied or closed for not meeting the ABAWD program requirements, and is now reapplying for benefits.

  1. On the WORK screen, in the Requalifying Dt field, enter the date the client has done everything needed to meet ABAWD program requirements in [MMDDYYYY] format.
  • ACES uses this date plus the application date to determine the begin date of the client's Basic Food benefits.
  • For the system to open a previously disqualified ABAWD client, the date in the Requalifying Dt field must be less than or equal to the application date, but not more than 30 days prior to the application date.
  • If the date is outside this period the Assistance Unit (AU)/Client is denied for Reason Code 258 - Failed ABAWD Requirement.
EXAMPLE: ABAWD client was previously determined to be ineligible for Basic Food benefits effective 03/31/2016 because he/she did not meet work requirements. The client reapplies on 04/15/2016. The client is interviewed and the worker determines the client has worked 80 hours within the last thirty days. Enter [04/15/2016] in the Requalifying Dt field. If otherwise eligible, the begin date of Basic Food benefits is 04/15/2016. Do not remove the Refused (RE) from the Work Status field.
EXAMPLE: Same situation as above, except when the client is interviewed on 04/20/2016 the worker discovers that as of 04/15/2016 the client had worked only 75 hours. He/She did not work 80 hours until 04/19/2016. Enter [04/19/2016] in the Requalifying Dt field. ACES denies the application. For the client to be eligible in this situation he/she would have had to work the 80th hour 03/16/2016 through 04/15/2016. A new assistance unit must be opened using 04/19/2016 as the application date. In this situation, when the denial and approval are both processed on the same day, do not reopen the denied Assistance Unit (AU). When an AU is denied and reopened on the same day, ACES does not retain the historical information regarding the denial and no denial letter is generated. If the denial and the approval are processed on different days, the originally denied AU can be reopened using the date that the client met ABAWD requirements as the application date.

What is the subsequent non-qualifying months field?

If the client re-qualifies for Basic Food after an initial non-qualifying three-month period, and then again fails to meet the ABAWD requirements, they may be eligible for another three months of benefits. See EAZ Manual - WAC 388-444-0045 How does an ABAWD regain eligibility for Basic Food after being closed for the three-month limit?

The second three months, after the initial non-qualifying period, can only happen once per client in a 36 month period. ACES determines eligibility and tracks this using the Subsequent Non-Qualifying Mth field on the WORK screen.

  • Based on the date entered in this field ACES determines the months of the second three-month period of eligibility.
  • The three-month period is the three consecutive months immediately following the date entered in the Subsequent Non-Qualifying Mth field.
  • The Partic Status field is [RE] - Mandatory Part/No Cooperation
  • If the client is in the middle of a certification period, ACES closes the Assistance Unit (AU) with Reason Code 258 - Failed ABAWD Requirements at the end of the third month or at the end of the certification period whichever is earlier.

 

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.