3.7.2 Approved Time Limit Extensions

Legal References:

The TANF time limit policy is divided in two separate sub-sections:

Section 3.7.1 – Time Limit Extension Decisions describes how to make TANF/SFA time limit extension decisions.

Section 3.7.2 - Approved Time Limit Extensions describes how to maintain the case once a TANF time limit extension is approved. This section includes:

  • 3.7.2.1 What happens when the adult recipient/ineligible parent no longer qualifies for his or her time limit extension?
  • 3.7.2.2 What happens when the adult recipient/ineligible parent with a time limit extension stops participating as required?
  • 3.7.2.3 What happens when the adult recipient/ineligible parent with an approved family violence time limit extension stops participating as required in his or her family violence service plan?
  • 3.7.2.4 How do I process the case when a time limit extension is about to expire?
  • 3.7.2.5 Approved Time Limit Extensions – Step-by-step guide

3.7.2.1 What happens when the adult recipient/ineligible parent no longer qualifies for his or her time limit extension?

An adult recipient/ineligible parent’s circumstances may change once he or she is approved for a time limit extension.  For example, you may be notified on the CLMR that the parent’s employment hours have changed and dropped below 32 hours per week.  Or, a child dependency issue may be resolved.

Follow the normal financial change and reporting rules when you learn of a change in employment hours.  Financial will verify hours if the hours drop and we must verify hours for all job starts.  If the person reports an increase in employment hours, verification isn’t required until the next ER or MCR, but check verification obtained to authorize WCCC if available.

When a person no longer qualifies for his or her time limit extension, you can do a new decision in the eJAS time limit tool without a client interview if she or he has another type of approved time limit extension.  Review the current tool and make a note of the types and duration of approved extensions and reenter the ones the person still qualifies for in a new eJAS time limit tool.  For example, if a parent is approved for a disability and an SSI extension and we are no longer requiring a parent to pursue SSI, use the eJAS tool to re-approve the disability time limit extension only.  Since the parent is still eligible for an extension, there is no need to create an eJAS denial letter for the extension(s) you closed.

If the person isn’t already approved for another type of time limit extension follow the process in 3.7.1, Time Limit Extension Decisions, to decide whether to close the case.  That is, schedule an appointment for a time limit interview and complete the eJAS time limit tool.  If no extension is approved, you will need to add appropriate free form text from the eJAS denial letter template or the Time Limit Hardship Extensions chart including a description why the person no longer qualifies for the originally approved time limit extension. 

3.7.2.2 What happens when the adult recipient with a time limit extension stops participating as required?

Adult recipients with an approved time limit extension must still participate in any WorkFirst activities required in their IRP or go through the sanction process under WAC 388‑310‑1600. This includes adults who are approved for an SSI extension because s/he is required to apply for SSI in his or her IRP. As long as the adult still qualifies for a time limit extension, we pursue sanction and don’t close the case until the adult remains in sanction for two months in a row or receives the sanction case closure penalty (when there is no good cause and the parent fails to attend their NCS case staffing and home visit).  However, the adultmust participate in her or his family violence service plan to remain eligible for a family violence time limit extension.

See the next section for information on how to process family violence extensions when the adult stops following the family violence service plan. See also the participation column on the time limit hardship extension chart for a brief description of each extension’s participation requirements. See also the Time Limit Extensions and Sanctions Chart.

3.7.2.3 What happens when the adult recipient/ineligible parent with an approved family violence time limit extension stops participating as required in his or her family violence service plan?

To qualify for a family violence time limit extension, the adult recipient/ineligible parent must participate in activities needed to address his or her family violence issues according to a service plan developed by a person trained in family violence. When the person stops following his or her family violence service plan, and refuses to participate, the person would no longer qualify for the extension.

When you are notified that the person is not participating in his or her family violence service plan:

  • Schedule a good cause appointment to determine whether the person has good cause for not participating in the plan. Mirror the good cause process for ineligible parents (including adjusting activities as needed) but enter the decision in the eJAS family violence case notes, since we do not sanction non-recipients. See Ineligible Parents’ Family Violence Plans for more information.
  • Schedule and send an appointment letter for a follow up time limit extension appointment (which can be the same day, but at a different time) in case the person doesn’t have good cause and doesn’t intend to participate.
  • Use the good cause interview and the eJAS sanction tool for adult recipients to determine good cause for non-participation and place the  adult in sanction if there is no good cause.  This will support the decision that the adult didn’t have good cause should the  adult file an administrative hearing.
  • If sanctioned for failure to follow the family violence service plan, find out if the adult will participate in the future. If so, impose sanction but keep the family violence extension open.
  • If the adult recipient /ineligible parent doesn’t have good cause for failure to participate and also commit to start participating in his or her family violence service plan, use the time limit interview and the eJAS time limit tool to document the person no longer qualifies for the family violence time limit extension. Determine whether the person qualifies for another type of time limit extension, and, if not, close the case for no time limit extension.
  • If the person does not attend his or her appointments, make the determination of good cause and time limit extension eligibility based on the information you have.

If the adult recipient /ineligible parent is closed for no time limit extension, later reapplies and now agrees to participate in his or her family violence plan, the family violence extension can be re-approved.  Adult recipients’ cases are re-opened in sanction and they would need to participate for 28 days and cure their sanction in order to get a full grant.

If the case closes for no time limit extension (229 exceeds the time limit) and non-compliance sanction (252 NCS process) in the same month, the NCS case closure will override the time limit case closure in ACES and the adult will be required to participate for four weeks, if able, before we reopen TANF.

3.7.2.4 How do I process the case when a time limit extension is about to expire?

Cases with an approved time limit extension will begin to appear on the CLMR two months before the current time limit extension is slated to end. Begin the review process as quickly as possible as it may take some time for the adult recipient/ineligible parent to provide updated evidence, such as medical evidence for themselves or a disabled family member.

You will need to:

  • Update the service plan for family violence extensions.
  • Except for SSI/SSDI ineligible parents, obtain new medical evidence for disability and SSI extensions (disabled or caring for a disabled family member) following the process in WFHB 6.6, Disabilities.
  • Contact child welfare for an update on child dependency extensions.

Staff may use verification needed to continue an older caretaker relative, SSI parent or employment time limit extension gathered by call center staff during the person’s concurrent eligibility review (ER) or mid-certification review (MCR). For older caretaker/employment/SSI extensions, schedule the time limit interview and obtain any needed documentation that won’t be obtained during a concurrent ER/MCR following financial eligibility change and verification rules. There is no requirement to follow up and ensure a concurrent ER/MCR was done as the case will close if the person fails to meet review requirements.

Follow the process in 3.7.1, Time Limit Extension Decisions, to decide whether to close the case or approve another time limit extension. That is, schedule an appointment, gather evidence, complete the eJAS time limit tool and translate the eJAS Time Limit Extension denial letter as needed. ACES will generate a letter to notify the adult recipient/ineligible parent of the result.

3.7.2.5 Approved Time Limit Extensions - Step-by-step guide

  1. If the adult recipient/ineligible parent’s circumstances change so they no longer qualify for his or her current time limit extension, the WFPS/WFSSS :
    1. Determines if the person is already approved for another type of extension.  If so, they use the eJAS time limit tool to end the current extension and  re-approve any other approved time limit extension(s) through  their review date. 
    2. If the person doesn’t appear to qualify for another type of time limit extension, follow the process in 3.7.1, Time Limit Extension Decisions, to determine whether to close the case and include why the person no longer qualifies for the originally approved time limit extension on the eJAS time limit denial letter when no other extension is approved.
  2. If the adult recipient/ineligible parent stops participating as required, the WFSSS or WFPS:
    1. Follows the sanction process to determine good cause and pursue sanction, as appropriate.
    2. Schedules a time limit interview if the adult recipient/ineligible parent isn’t participating in his or her family violence service plan.
      1. Uses the good cause interview and the eJAS sanction tool to impose sanction if the adult recipient/ineligible parent doesn’t have a good reason for failure to follow the family violence service plan. For ineligible parents, use the good cause interview only, adjust activities as needed and document the results in eJAS family violence case notes.
      2. Uses the time limit interview and eJAS time limit tool to:
        1. End the family violence time limit extension if the person doesn’t have good cause and doesn't agree to start participating in his or her service plan.
        2. Determine whether the person qualifies for another type of time limit extension.
        3. Document the time limit approval or denial decision and notify the person why he or she no longer qualifies for the family violence extension on the eJAS time limit decision letter.
    3. When the current time limit extension is due to expire, the WFPS/WFSSS will:
      1. Be notified via the CLMR two months before the time limit extension is due to expire.
      2. May use a concurrent ER/MCR to gather any needed documentation for the older caretaker relative, SSI parent or employment extension.
      3. Obtain updates or required evidence for the other time limit extensions.
      4. Use the process in 3.7.1, Time Limit Extension Decisions, to determine whether to approve another time limit extension or close the case.
      5. Modify the IRP and update the family violence service plan and eJAS component codes as appropriate.

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