Basic Food Work Requirements

Created on: 
Oct 12 2016

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

What is a Basic Food Work Requirements disqualification?

For details about Basic Food Work Requirements disqualification see EAZ Manual WAC 388-444-0055 What are the penalties if I refuse or fail to meet Basic Food work requirements.

Online Processing

How do I disqualify a client for failing to meet Basic Food work requirements?

Follow the steps below to disqualify a client for failing to meet Basic Food work requirements:

  1. From the Case Actions page, under Change of Circumstances, select the Benefit Month from the drop down list.  Click Start Changes
  2. From the Navigation Tree, click Work Registration to view the Work Registration/Participation page.
  3. On the Work Registration/Participation page, for the person failing to meet work requirements, complete the following fields in the Work Registration/Participation – Food section:
  • Participation Status drop down list – Select Refused – Mandatory Participant (RE).
  • Participation Date fieldEnter the [date the status changed].
  • # Offenses field – enter the [number of times the client didn’t participate (1, 2 or 3)]
  1. Verify the following displays on the Eligibility Details: FS/S page: 
  • Financial Responsibility field – FS E&T Disqualified (FD)
  • Status field:
    •  Active (A) if the AU remains open with other eligible household members.
    • Denied (D) or Closed (C) if the client is the only member on the AU.
  • Reason field:
    • 1st Offense:  Failed Work Registration Requirements (215) or
    • 2nd Offense: Failed E&T Requirements – 2nd Offense (223) or
    • 3rd Offense: Failed E&T Requirements – 3rd Offense (224)
  1. If details are correct, click Confirm Benefits.

Once the change is committed, the Sanctions page,  Penalty section displays the following information:

  • Client field - The disqualified client's name is shown.
  • Program field - Food (F).
  • Penalty Type field – Failure E&T (FS only)(F)
  • Penalty End Date field - The last month of the sanction (MM/DD/YYYY) displays.
NOTE: Based on the information entered, ACES calculates the length of disqualification. For more information on the length of the disqualification, see EAZ Manual - WAC 388-444-0055 What are the penalties if I refuse or fail to meet Basic Food work requirements.
  1. The system does NOT automatically bring the client back to active status when the penalty has ended. Follow processing procedures on how to set a reminder to lift the sanction after the penalty end date.  

How do I lift the disqualification for failing to meet Basic Food work requirements on a denied or closed Assistance Unit (AU)?

For denied or closed Assistance Units (AUs), take the following steps to lift a disqualification for failing to meet Basic Food work requirements:

  1. Reopen the previously denied Basic Food AU. For more information, see How do I reopen a previously closed or denied AU?
  2. From the Case Actions page, under Change of Circumstances, select the Benefit Month from the drop down list.  Click Start Changes.
  • The disqualification should be removed in the month following the disqualification penalty end date.
  1. From the Navigation Tree, click Work Registration to view the Work Registration/Participation page.
  2. On the Work Registration page, complete the following fields in the Work Registration/Participation – Food section:
  • Participation Status drop down list – Change from Refused to [the appropriate status].
    • If appropriate, from the Exempt Reason drop down – select [the appropriate exempt reason].
  • Participation Date fieldEnter the [date the status changed].
  • # of Offenses – leave the number unchanged.  This allows for tracking of the # of offenses in the future.
NOTE:  If the disqualification was imposed in error or has not yet been imposed, decrement the # of Offenses field to the appropriate number of offenses. 
  1. After all pending months have been processed, follow the instructions in How do I complete Finalize Application?

How do I lift the disqualification for failing to meet Basic Food work requirements on an open Assistance Unit (AU)?

For open AUs, take the following steps to lift a disqualification for failing to meet Basic Food work requirements:

  1. From the Case Actions page, under Change of Circumstances, select the Benefit Month from the drop down list.  Click Start Changes.
  • The disqualification should be removed in the month following the disqualification penalty end date.
  1. From the Navigation Tree, click Work Registration to view the Work Registration/Participation page.
  2. On the Work Registration page, complete the following fields in the Work Registration/Participation – Food section:
  • Participation Status drop down list – Change from Refused to [the appropriate status].
    • If appropriate, from the Exempt Reason drop down – select [the appropriate exempt reason].
  • Participation Date fieldEnter the [date the status changed].
  • # of Offenses – leave the number unchanged.  This allows for tracking of the # of offenses in the future.
NOTE:  If the disqualification was imposed in error or has not yet been imposed, decrement the # of Offenses field to the appropriate number of offenses.
  1. On the Eligibility page, click Commit Changes.

When the Basic Food Work Requirement disqualification is deleted in a historical month, ACES creates a Benefit Error Group (BEG). Determine if the BEG is appropriate and confirm or ignore the issuance as appropriate. For more information, see Benefit Error Group (BEG).

Mainframe Processing

How do I disqualify a client for failing to meet Basic Food work requirements?

To disqualify a client for failing to meet Basic Food work requirements:

  1. On the Work screen, complete the following fields:
  • Partic Stat field - Enter [RE]-Mandatory Participant.
  • Partic Date field - Enter the [date the status changed].
  • Number Offenses field - Enter the [number of times the client didn’t participate (1, 2 or 3)]
  1. Verify the following displays on the Basic Food ELIG screen: 
  • Financial Responsibility field - FD-FS E&T Disqualified
  • Status field:
    •  Active (A) if the AU remains open with other eligible household members.
    • Denied (D) or Closed (C) if the client is the only member on the AU.
  • Reason field:
    • 1st Offense:  215 - Failed Work Registration Requirements or
    • 2nd Offense:  223 - Failed E&T Requirements – 2nd Offense or
    • 3rd Offense:  224 - Failed E&T Requirements – 3rd Offense
  1. If details are correct, commit the data.
Note: Based on the information entered, ACES calculates the length of disqualification. For more information on the length of the disqualification, see  EAZ Manual - WAC 388-444-0055 What are the penalties if I refuse or fail to meet Basic Food work requirements.
  1. The system does NOT automatically bring the client back to active status when the penalty has ended. Follow processing procedures on how to set a reminder to lift the sanction after the penalty end date.  

How do I lift the disqualification for failing to meet Basic Food work requirements on a denied or closed Assistance Unit (AU)?

For a denied or closed Assistance Unit (AU), take the following steps to lift a disqualification for failure to meet Basic Food work requirements:

  1. Reopen the previously denied Basic Food AU. For more information, see How do I reopen a previously closed or denied AU?
  2. On the Work screen, in the month following the disqualification end date, complete the following fields:

  • FS- Partic Stat field - Change from RE-Refused to [the appropriate status].
    • If appropriate, from the Exempt Reason drop down – select [the appropriate exempt reason].
  • FS - Partic Date fieldEnter the [date the status changed].
  • # of Offenses – leave the number unchanged.  This allows for tracking of the # of offenses in the future.
NOTE:  If the disqualification was imposed in error or has not yet been imposed, decrement the # of Offenses field to the appropriate number of offenses.
  1. After all pending months have been processed, follow the instructions in How do I complete Finalize Application?

How do I lift the disqualification for failing to meet Basic Food work requirements on an open Assistance Unit (AU)?

For an open Assistance Unit (AU), take the following steps to lift a disqualification for failure to meet Basic Food work requirements:

  1. In the month following the disqualification end date, on the Work screen, complete the following fields:

  • FS- Partic Stat field - Change from RE-Refused to [the appropriate status].
    • If appropriate, from the Exempt Reason drop down – select [the appropriate exempt reason].
  • FS - Partic Date field – Enter the [date the status changed].
  • # of Offenses – leave the number unchanged.  This allows for tracking of the # of offenses in the future.
NOTE: If the disqualification was imposed in error or has not yet been imposed, decrement the # of Offenses field to the appropriate number of offenses. 
  1. Commit the data.

When the Basic Food Work Requirement disqualification is deleted in a historical month, ACES creates a Benefit Error Group (BEG). Determine if the BEG is appropriate and confirm or ignore the issuance as appropriate. For more information, see Benefit Error Group (BEG).

 

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.