Intentional Program Violation (IPV) - Basic Food

Created on: 
Oct 16 2017

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

What is an Intentional Program Violation (IPV)?

An intentional program violation is defined in EA-Z Manual - WAC 388-446-0015 What is an Intentional program violation (IPV) and administrative disqualification hearings (ADH) for food assistance.

A person determined to have committed an IPV is not eligible to receive Basic Food for a specified period of time. For more information, see EA-Z Manual - WAC 388-446-0020 What penalties will I receive if I break a food assistance rule on purpose?

What is the Disqualified Recipient System (DRS)?

For more information on the Disqualified Recipient System, see the Disqualified Recipient System (DRS) Interface chapter.

How am I notified of an Intentional Program Violation (IPV) disqualification?

For more information on how users are notified of an IPV, see How am I notified of an IPV discrepancy through the DRS interface?

How do I complete an electronic Disqualified Recipient System (eDRS) Search?

For more information on how to complete an eDRS search, see How do I complete an electronic Disqualified Recipient System (eDRS) search?

Online Processing

How is an Intentional Program Violation (IPV) disqualification entered in the Disqualified Recipient System (DRS)?

NOTE: Before entering information into ACES regarding an IPV, an Administrative Disqualification Hearing (ADH) must be completed to determine that there is an IPV. For more information, see EA-Z Manual - WAC 388-446-0015 Intentional program violation (IPV) and administrative disqualification hearings (ADH) for food assistance.

To report IPV clients to DRS, take the following steps:

  1. From the Welcome back page in aces.online, click eDRS in the Other Links section.
  2. On the eDRS Search page, enter the client's social security number in the SSN field and click Search.
  • If no match is found, a pop-up window displays "No Results Found".
  • If a match is found, the eDRS Search Result page displays.
  1. On either the eDRS Search Results or the eDRS Search page, click Add to open the eDRS Add/Update page.
  2. On the eDRS Add/Update page, update client data in the following fields:
  • SSN field - Enter the [client's Social Security Number].
  • First Name field - Enter the [client's first name].
  • Middle Initial field - Enter the [client's middle initial].
  • Last Name field - Enter the [client's last name].
  • Date of Birth field - Enter the [MM/DD/YYYY].
  • Gender field - Select Male (M) or Female (F) from the drop-down list.
  • Effective Date field - Enter the [effective date of the disqualification].
  • Penalty Length field - Enter the number of months of the disqualification. Enter [999] if permanently disqualified from the Basic Food program.
  • Decision Date field - Enter the [date of court or ADH decision].
  • Offense Code field - Select the appropriate offense from the drop-down list.
  • Location Code field - Enter the [CSO number] where the client is currently assigned.
  • State field - Enter [WA].
  • State Reference Number field - Enter the [Hearing / Docket Number].
  1. Click the Submit button and the eDRS Search Results page displays if there are no errors.

How do I enter Intentional Program Violation (IPV) information for an active or pending client to apply the Disqualification?

Users can add up to four Intentional Program Violation pages for a client currently active in ACES at one time. The system calculates the penalty end date for all IPV disqualifications.

To enter information on an IPV, take the following steps:

  1. Go to the Case Actions page. For more information, see How do I access the Case Actions page in ACES 3G?
  2. Click the Start Changes link in the Change of Circumstances section on the Case Actions page.
  • Benefit Month field - Select the month and year from the drop-down list if the sanction is to be done in a historical month.
  1. Select Intentional Program Violation from the Add Type menu. In the Client drop-down menu, select the correct client and click Next.
  2. On the Intentional Program Violation page, update information about the IPV as follows:
  • Type field - Select the IPV code to indicate the type of disqualification from the drop-down list.
  • Counter field - Select the number of times a client has been disqualified due to an IPV from the drop-down list.
  • Decision/Offense Date field - Enter the [MM/DD/YYYY] of the IPV Hearing decision.
  • Start Date field - Enter the [MM/DD/YYYY] the disqualification is to begin, allowing for 10 days advance notice. 
    • The date entered in the Start Dt field must be greater than the date entered in the Dec/Off Dt field.
  • Override Date field - Enter the [end date of the disqualification] if for some reason, based on policy, the end date is not correct.
NOTE: If DRS File Guilty (D) is used in the Type field a penalty end date is mandatory. If the client has a lifetime disqualification decision, then the date [12/31/9999] must be entered in the End Date field.​
  1. Verify that the Eligibility Details page displays the sanction information as follows and then click Confirm Benefits:
  • If the Type field on the Intentional Program Violation page is Trafficking FS < $500/Controlled Substance (X):
    • Financial Responsibility field - IPV/Drug Felon Disqual - FS (ID).
    • Status field - Active (A).
    • Reason field - Reason Code 270 -Trafficking less than $500 before 1/97 or Reason Code 271 - Trafficking Less Than $500 or for Controlled Substance depending on offense.
    • Penalty Type field - Trafficking FS < $500/Controlled Substance (X).
    • End Date field - The date that the penalty period ends.
  • If the Type field on the Intentional Program Violation page is Trafficking FS >= $500/Controlled Substance/Firearms (Y):
    • Financial Responsibility field - IPV/Drug Felon Disqual - FS (ID).
    • Status field - Active (A).
    • Reason field - Reason Code 272 - Permanent Disqualification - Illegal Trafficking more than $500 or for Controlled Substance.
    • Penalty Type field - Trafficking FS >= $500/Controlled Substance/Firearms (Y).
    • End Date field - 99/99/9999 which indicates a permanent disqualification.
  • If the Type field on the Intentional Program Violation page is Misrepresentation or Fraudulent Statement (Z):
    • Financial Responsibility field - IPV/Drug Felon Disqual - FS (ID).
    • Status field - Active (A).
    • Reason field - Reason Code 269 - 10-Year Penalty for Fraudulent Statement.
    • Penalty Type field - Misrepresentation or Fraudulent Statement (Z).
    • End Date field - The date that the penalty period ends.
  • If the Type field on the Intentional Program Violation page is Washington - Guilty (W):
    • Financial Responsibility field - IPV/Drug Felon Disqual - FS (ID).
    • Status field - Active (A).
    • Reason field - Reason Code 232 - IPV Disqualified.
    • Penalty Type field - WA IPV (W).
    • End Date field - The date that the penalty period ends.
  1. On the Eligibility page, click Commit Changes.

Mainframe Processing

How is an Intentional Program Violation (IPV) disqualification entered in the Disqualified Recipient System (DRS)?

This feature is no longer available in ACES Mainframe. For more information on how to enter an IPV into DRS, see Online Processing - How is an Intentional Program Violation (IPV) disqualification entered in the Disqualified Recipient System (DRS)?

How do I enter Intentional Program Violation (IPV) information for an active or pending client to apply the Disqualification?

This feature is no longer available in ACES Mainframe. For more information on how to enter IPV information for an active or pending client, see Online Processing - How do I enter Intentional Program Violation (IPV) disqualification for an active or pending client to apply the Disqualification?

 

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.