Employment Security (ES) Wage Information

Created on: 
Apr 21 2020

Online Processing

Mainframe Processing

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

What is the Employment Security (ES) Wage interface?

The ES Wage Interface is a monthly, one way interface sent from the Employment Security Department (ESD) to ACES which contains earnings data reported by employers in Washington.

Monthly ES Wage Quarters are reported to ACES as follows:

  • 1st  Quarter wages are reported February through April.
  • 2nd Quarter wages are reported May through July.
  • 3rd Quarter wages are reported August through October.
  • 4th Quarter wages are reported November through January.

For reporting purposes, quarterly wages consist of:

  • 1st Quarter - income from January through March.
  • 2nd Quarter - income from April through June.
  • 3rd Quarter - income from July through September.
  • 4th Quarter - income from October through December.
Example: Jane has wages reported to ESD every month by her employer. She worked during the 3rd Quarter from July 1, 2019 through July 31, 2019. These wages are sent to ACES on the monthly file for the ES Wage 3rd quarter, so Jane's wages are included in the August 2019 file.

What are the months reported for each Employment Security (ES) Wage Quarter?

Updated ES Wage information is sent on the 15th, four months after the end of the quarter.

ES Wage Quarters that display in ACES are:

  • Part/Cur field - Most recent, past quarter.
  • 3Q/Year field - Second quarter prior to the current quarter and the associated year.
  • 2Q/Year field - Third quarter prior to the current quarter and the associated year.
  • 1Q/Year field - Fourth quarter prior to the current quarter and the associated year.
  • 4Q/Year field - Fifth quarter prior to the current quarter.
NOTE: The amount listed in the Part/Cur Quarter field isn't always current and may not represent a full quarter.  Employers have the option to wait on reporting so it can be possible for a client to be employed before current wages are displayed.  
Example: John has wages reported to ESD by his employer for April 1, 2019 through June 30, 2019. Quarterly wages are sent to ACES four months after the end of the quarter on the 15, so John's wages for 2nd Quarter are sent on October 15, 2019.

How does ACES use Employment Security (ES) wage information to match client data?

ACES compares the Social Security Number (SSN) information on the ES Wage file to see if a matching client exists in ACES for all cases except Take Charge (P06).

If a match is found, ACES checks to see if any employment information is entered. This process checks only to verify if there is employment listed. Matches for an exact employer or income type cannot be made.

This employment matching occurs, each night for all pending clients and once a month for all active Assistance Units (AUs).

How am I notified when there is a discrepancy between the information in ACES and the Employment Security (ES) Wage information?

When there is a discrepancy during the daily wage matching, Alert 282 – ESD EMPLR NOT RPTD TO ACES –EMPLR generates for all new or pending Assistance Units (AUs) when the ES file shows a client has income and no active employment.

When there is a discrepancy during the monthly wage matching, Alert 282 generates for AUs when the ES file shows a client has income and no active employment.

Online Processing

How do I access Employment Security (ES) Wage information in ACES.online?

To access ES Wage information in ACES.online see:

How do I access Employment Security (ES) Wage information in ACES 3G?

To access ES Wage information in ACES 3G take the following steps:

  1. From the Income Summary page, in the Earned Income section, click the crossmatch check mark crossmatch checkmark (if available) under Wages.

Mainframe Processing

How do I access Employment Security (ES) Wage information in ACES mainframe?

To access client wage information, take the following steps:

  1. From the WMEN, select Option L – File Inquiry.
  2. On the LMEN screen, update the following fields;
    • Selection field - enter [C].
    • Client L Name field - enter the [client’s SSN] in the Client SSN field or [client’s last name].
    • IEVS Match Type field - enter [DW].
  3. <TRANSMIT> and the WGEI screen displays.
    • If more than one match is received, the WGEL screen displays.
  4. Enter a [Y] in the SEL field next to the appropriate client.
  5. <TRANSMIT> and the WGEI screen displays.

The LMEN screen can also be accessed by pressing <F20> on the EARN screen.

 

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.