Employment Security (ES) Wage Information

Created on: 
Aug 19 2017

 

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

What is the Employment Security (ES) Wage interface?

The ES Wage Interface is a monthly, one way interface sent from the Employment Security Department (ESD) to ACES which contains earnings data reported by employers in Washington.

What are the months reported for each Employment Security (ES) Wage Quarter?

The ES Wage Quarters are displayed as follows:

  • 1st  Quarter = February-April
  • 2nd Quarter = May-July
  • 3rd Quarter = August-October
  • 4th Quarter = November-January
  • Part/Cur Quarter = Current wages/earnings 
NOTE: The amount listed in the Part/Cur Quarter is not always current and may not represent a full quarter.  Employers have the option to wait on reporting so it can be possible for a client to be employed before current wages are displayed in the part/cur quarter.  

How does ACES use Employment Security (ES) wage information to match client data?

ACES compares the Social Security Number (SSN) information on the ES Wage file to see if a matching client exists in ACES for all cases except Take Charge (P06).

If a match is found, ACES checks to see if any employment information is entered. This process checks only to verify if there is employment listed. Matches for an exact employer or income type cannot be made.

This employment matching occurs, each night for all pending clients and once a month for all active Assistance Units (AUs).

How am I notified when there is a discrepancy between the information in ACES and the Employment Security (ES) Wage information?

When there is a discrepancy during the daily wage matching, Alert 282 – ESD EMPLR NOT RPTD TO ACES –EMPLR generates for all new or pending Assistance Units (AUs) when the ES file shows a client has income and no active employment.

When there is a discrepancy during the monthly wage matching, Alert 282 generates for AUs when the ES file shows a client has income and no active employment.

Online Processing

How do I access Employment Security (ES) Wage information in ACES.online?

To access ES Wage information in ACES.online see:

How do I access Employment Security (ES) Wage information in ACES 3G?

To access ES Wage information in ACES 3G take the following steps:

  1. From the Income Summary page, in the Earned Income section, click the crossmatch check mark crossmatch checkmark (if available) under Wages.

Mainframe Processing

How do I access Employment Security (ES) Wage information in ACES mainframe?

To access client wage information, take the following steps:

  1. From the WMEN, select Option L – File Inquiry.
  2. On the LMEN screen, update the following fields;
    • Selection field - enter [C].
    • Client L Name field - enter the [client’s SSN] in the Client SSN field or [client’s last name].
    • IEVS Match Type field - enter [DW].
  3. <TRANSMIT> and the WGEI screen displays.
    • If more than one match is received, the WGEL screen displays.
  4. Enter a [Y] in the SEL field next to the appropriate client.
  5. <TRANSMIT> and the WGEI screen displays.

The LMEN screen can also be accessed by pressing <F20> on the EARN screen.

 

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.