Chart of Accounts and Issuance Type Coding

Created on: 
Mar 11 2016

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

What is a Chart of Accounts (COA)?

A COA is a created list of the accounts used by the Department of Social and Health Services (DSHS) to define each class of items for which money or the equivalent is spent or received.

Online Processing

How do I inquire on the Chart of Accounts and Issuance Type Coding?

This feature is not currently available in aces.online. For more information, see Mainframe Processing - How do I inquire on the Chart of Accounts and Issuance Type Coding?

How do I access the Issuance Type to Chart of Accounts?

This feature is not currently available for online processing. For more information, see Mainframe Processing - How do I access the Issuance Type to Chart of Accounts (ITCA) screen?

How do I access the Issuance Type Maintenance page?

This feature is not currently available for online processing. For more information, see Mainframe Processing - How do I access the Issuance Type Maintenance (ITYP) screen?

Mainframe Processing

How do inquire on the Chart of Accounts and Issuance Type Coding?

Users can inquire on chart of accounts and issuance types on the following ACES Mainframe screens:

  • ITCA - Issuance Type to Chart of Accounts.
  • ITYP - Issuance Type Maintenance. 
Note: Updates to the ITCA and ITYP screens are limited to selected ACES staff. For more information on this contact IT Solutions Customer Support at 360-664-4560.

How do I access the Issuance Type to Chart of Accounts (ITCA) screen?

The ITCA screen displays Charts of Accounts information for a selected Fiscal Year.

To inquire on ITCA data, take the following steps:

  1. In the Selection field on the WMEN screen, enter [I] - Financial Mgmt Misc and <TRANSMIT>.
  2. Enter [B] - Chart of Account Inquiry in the Selection field on the IMEN screen and <TRANSMIT>.
  3. On the COAH screen, enter [the appropriate number for the biennium year] in the Selection field.
  4. Press <TRANSMIT> to view the ITCA screen.

How do I access the Issuance Type Maintenance (ITYP) screen?

The ITYP screen is used to inquire about the information related to ACES issuance types. Issuance types link an issuance with the appropriate chart of accounts codes.

To inquire on ITYP data, take the following steps:

  1. In the Selection field on the WMEN screen, enter [I] - Financial Mgmt Misc and <TRANSMIT>.
  2. Enter [D] - Issuance Type Inquiry in the Selection field on the IMEN screen.
  3. Press <TRANSMIT> and the ITYP screen displays.

 

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.