Issuance Method

Created on: 
May 10 2019

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

What issuance methods are available for DSHS benefits?

  • EBT - Electronic Benefit Transfer
  • EFT - Electronic Fund Transfer (Direct Deposit)
  • WAR - Warrant (Check)

How is the issuance method determined?

Vendor payments are always issued by warrant.

The issuance method for other types of payments depend on the program:

  • Basic Food benefits are always issued by Electronic Benefit Transfer (EBT).
  • Cash assistance is typically issued by EBT or Electronic Fund Transfer (EFT) but can also be issued by Warrant (WAR) to the following:
    • An approved Authorized Representative (AREP)
    • A payee who is not approved for direct deposit.
    • Recipients of the following program types:
      • AF - AFDC
      • RF - Refugee Assistance
      • GA - Aged, Blind, Disabled Cash Assistance (ABD)
      • GS - Pregnant Women Assistance
      • SP - SSI State Supplement
      • EA - CEAP
      • Diversion Cash Assistance (DCA) that is not paid directly to a vendor.
      • Clothing and personal incidentals (CPI) payments.
      • Ongoing additional requirements (OAR) that cannot be paid directly to a vendor. 
      • ​Medical Assistance AUs with program type code:
        • M - SSI MIL Client/Aged with Cash Payment
        • N - Blind with Cash Payment
        • O - Disabled with Cash Payment 

​In certain situations, if Cash assistance is issued by Warrant (WAR) with a specific program type there must be an approved AREP of a specific type coded as well.

  • If Program code is:
    • AF - AFDC
    • RF - Refugee Assistance
    • GA - Aged, Blind, Disabled Cash Assistance (ABD)
    • GS - Pregnant Women Assistance
    • SP - SSI State Supplement
    • EA - CEAP​
  • Then one of the following Authorized Representative (AREP) types must be coded:
    • CG - Court Order Guardian--Receives Letters, ER, Warrants, EFT, Medical Services Card
    • GC - Cash/MA Payee Group Home--Receives Letters, ER, Warrant/EFT, Medical Services Card
    • NA - Other--Receives Letters, ER, Warrants/EFT, Medical Services Card
    • NW - Other--Receives Letters, ER, Warrants/EFT, Medical Services Card
    • PP - Protective Payee--Receives Letters, ER, Warrants/EFT, Medical Services Card
    • RP - Representative Payee SSI/SSA--Receives Letters, ER, Warrants/EFT, Medical Services Card
    • SP - Spouse Payee--Receives Letters, ER, Warrants/EFT, Medical Services Card                            
    • TN - Payee for TANF--Receives Letters, ER, Warrants/EFT, Medical Services Card

Online Processing

How do I view the issuance type in ACES.online?

To view an issuance type in ACES.online take the following steps:

  1. From the Assistance Unit Summary page, select the Issuances link from the Benefits drop down menu to display the Issuances page.
  2. On the Issuances page click on the Issue Number you want to view details about.
  3. On the Details page the issuance method is listed in the Issuance Details section in the Issuance Method field.

Where do I view the issuance type in ACES 3G?

On the Assistance Unit Detail page the issuance method is listed in the Issuance Method field.

How do I change the issuance method on a cash Assistance Unit (AU)?

To change the issuance method on a cash AU:

  • From Warrant to Electronic Benefit Transfer (EBT) remove the Authorized Representative (AREP) coding in the ongoing month.  See How is the issuance method determined? for more information.
NOTE:  Diversion Cash Assistance (DCA) issuance method is always warrant and cannot be changed. 
  • From Warrant/EBT to Electronic Fund Transfer (EFT) follow the instructions in the EBT/EFT Manual to enroll the client in EFT.
  • From EFT/EBT to warrant add the appropriate AREP coding in the ongoing month. See How is the issuance method determined? for more information.

Mainframe Processing

Where do I view the issuance type in ACES Mainframe?

On the STAT or ELIG screen the issuance type is listed in the ISSN Method field.

 

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.