Replacement Benefit for Cash Cases

Created on: 
Feb 21 2018

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

When can I replace cash benefits issued as a warrant?

Benefits issued by warrant that have been lost, stolen, or destroyed can be replaced. See Eligibility A-Z Manual (EA-Z) - WAC 388-412-0035 - Loss, theft, destruction or non-receipt of a warrant issued to clients and vendors.

Online Processing

How do I find the original issuance number?

To find the original issuance number take the following steps:

  1. From the Welcome Back page in ACES.online, update the following fields in the Quick Navigation:
  • Select a Type of ID field - Select Assistance Unit from the drop down menu.
  • Enter an ID field - Enter the [Assistance Unit (AU) ID].
  • Select a Page field - Select Issuances from the drop down menu.
  • Click the Go button.  

The Issuances page displays and the issuance number is listed in the Issuance Number column. 

  1. Write down the original issuance number for the date you are issuing the replacement for, you will need it to process the replacement.

You can also access the Issuance Summary from any AU level page by hovering over the Benefits link and selecting Issuances from the drop down menu.

How do I process a warrant replacement?

This function does not currently exist in ACES.online. For more information, see Mainframe Processing - How do I process a warrant replacement?.

When can I cancel a warrant replacement/reissuance request?

A warrant assistance replacement/reissuance request can be cancelled if cancellation is done before the benefit is issued from ACES.

How do I cancel a warrant replacement /reissuance request?

This function doesn't exist in ACES.online  See Mainframe Processing  - How do I cancel a warrant replacement/reissuance request?

Mainframe Processing

How do I find the original issuance number?

To find the original issuance number take the following steps:

  1. From the WMEN screen, complete the following fields:
  • Selection field - Enter Option J - Benefit History.
  • <TRANSMIT>.
  1. From the JMEN screen, complete the following fields:
  • Selection field - Enter Option D - Benefit History Listing.
  • AU ID field - Enter the [AU ID]
  • <TRANSMIT>.

The BENL screen displays and the issuance number is listed in the Issuance Number column.

  1. Write down the original issuance number for the date you are issuing the replacement for, you will need it to process the replacement.
  2. Press <F3> to return to the WMEN screen.

How do I process a warrant replacement?

To process a warrant replacement take the following steps:

  1. From the WMEN screen, complete the following fields:
  • Selection field - Enter Option H - Financial Mgmt Issuance.
  • <TRANSMIT>.
  1. From the HMEN screen, complete the following fields:
  • Selection field -  Enter Option F - Issuance Repl / Reis Update.
NOTE: Do not <TRANSMIT> after entering Option [F].
  • AU ID field - Enter the [AU ID]
  • Warrant field - Enter the [Original issuance number].
  • Repl / Reis Code field - This varies depending on the situation, enter one of the following codes: 
    • [NR] - Warrant Undelivered / Non-receipt
    • [UN] - Warrant Lost / Stolen / Destroyed—Unendorsed
    • [VP] - Vendor Payment Lost / Stolen
  • <TRANSMIT>
  1. On the ISRE screen, complete the following fields:
  • Confirm field - Enter [Y].
  • <TRANSMIT>.

The HMEN screen then displays with Edit 0019 - UPDATE COMPLETED SUCCESSFULLY - at the bottom of the screen.

When can I cancel a warrant replacement/reissuance request?

A warrant assistance replacement/reissuance request can be canceled if cancellation is done before the benefit is issued from ACES.

How do I cancel a warrant replacement/reissuance request?

To cancel a warrant replacement/reissuance request, take the following steps:

  1. Select WMEN, Option H - Financial Mgmt Issuance.
  2. <TRANSMIT> and the HMEN screen displays.
  3. Select HMEN Option F - Issuance Repl/Reis Update.
  4. Enter the control number in the Control Number field and <TRANSMIT>.
NOTE:  The control number can be found at the top of the Issuance Approval ISAI screen, Option H on the HMEN screen.
  1. Enter [Y] in the Del field and press <F24> to confirm the deletion.  This cancels the request.

 

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.