Take Charge Family Planning Service (P06)

Created on: 
Jun 01 2016

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

What is Take Charge Family Planning Service (P06) medical?

P06 medical is a federally funded waiver program providing family planning services to men and women in Washington State. For more information about P06 medical, see Apple Health eligibility manual - WAC 182-532-700 TAKE CHARGE program -- Purpose.

Who is eligible to receive Take Charge Family Planning Service (P06) medical?

To be eligible for P06 medical a client must meet the criteria described in Apple Health eligibility manual - WAC 182-532-720 TAKE CHARGE program -- Eligibility.

How long is the Take Charge Family Planning Service (P06) certification period?

The P06 certification period is 12 months.

Who can open Take Charge Family Planning Service (P06) medical?

The Take Charge Unit is responsible for the administration of the P06 program.

What happens if a client who is active on Take Charge Family Planning Service (P06) medical applies for another program?

If a client is approved for another coverage type that provides Family Planning services during the P06 certification period, ACES automatically close the P06 Assistance Unit (AU). No termination or change letter is generated for the P06 AU when the new medical program is approved.

If a client is no longer receiving medical assistance that provides Family Planning services, and the client has months remaining under a prior P06 certification period, ACES automatically reopens the P06 AU. Letter 008-07 (Change in Medical) generates when a non-P06 medical coverage AU terminates and the P06 is reopened for the remainder of its certification period. If the AU is marked confidential, the letter is sent to the authorized representative.

Online Processing

How do I screen Take Charge Family Planning Service (P06) medical?

To screen a P06 Assistance Unit (AU), take the following steps:

  1. From the Welcome Back page in aces.online, click the Screen New Application link at the top of the page.
  2. On the Applicant page, complete the following fields:
  • Applicant Name field - Enter the [applicant’s name].
  • Residential Address section - Enter the [client’s residential address]
    • If the applicant has a mailing address, click the box next to Mailing Address same as above field to remove the checkmark and enter the applicant’s mailing address.
  • To add an Authorized Representative (AREP), follow the steps in How do I add an authorized representative (AREP) during screening?
    • If the Take Charge case is confidential, when adding the AREP on the Add AREP page, select Take Charge Representative (TC) from the Type drop down menu.
    • If the Take Charge case in not confidential, any AREP type other than Take Charge Representative (TC) that is valid for a medical AU can be entered.
  1. On the Address Validation page take the necessary steps to complete the address validation process. For additional information, see Screening - Address Validation.
  2. On the Programs page, take the following steps:
  • In the Programs section, click on the checkbox next to Take Charge.
  • Click Next.
  1. On the Finalize page, take the following steps:
  • Select the checkbox next to the P06 program.
  • Identify if the P06 AU is confidential by selecting the appropriate button.
    • If the AU is marked as confidential, authorized representative type Take Charge Representative (TC) must be entered on the Add AREP page.
  • Application Date field - Enter the [date of application]. The date of application must not be greater than 36 months in the past.
  • Click the Commit button to commit the screening data.

How do I process a pending Take Charge Family Planning Service (P06) medical?

To process a pending P06 Assistance Unit (AU), take the following steps:

  1. On the AU Details page, complete the following fields:
  • Confidentiality field - Update if needed.
    • If the Confidentiality radio button is updated to Yes, the Type field on the Authorized Representatives/Payees page must be updated with type Take Charge Clinic (TC). When a P06 AU is confidential, all letters generated for the AU are sent to the authorized representative only.
  • Household Income Amount field - Enter the [income amount].
  • Household Size field - Enter the [number of people in the household].
NOTE: The P06 income standard is based upon the total number of household members indicated on the AU Details page.
  • Financial Responsibility field - The system defaults the financial responsibility to Applicant (PN).
NOTE: A P06 AU can only have one Applicant (PN) coded under the Financial Responsibility field. If other household members are listed, code their Financial Responsibility field as Non-Member (NM).
  1. On the Client Details page, complete the following fields:
  • Citizen Status field - Select the client's citizenship code from the drop down menu.
  • Identity field - Select how the client's identity was verified from the drop down menu.
  1. After committing the interview data, follow the instructions in the Process Application Months chapter for all the pending months.
  2. Once the pending months have been processed, follow the instructions in the Finalize Application chapter.

Mainframe Processing

How do I screen Take Charge Family Planning Service (P06) medical?

Screening is no longer available for mainframe processing. For more information, see Online Processing - How do I screen Take Charge Family Planning Service (P06) medical?

How do I process a pending Take Charge Family Planning Service (P06) medical?

To process a pending P06 Assistance Unit (AU), take the following steps:

  1. From the AMEN screen, select Option [O] - Interview.
  2. On the STAT screen, the system defaults to the following valid value codes:
  • Rel field - [SE] - Head of Household/Self.
  • V field - [CC] - Collateral Statement.
  • Finl Resp field - [PN] - Applicant.
NOTE: A P06 AU can only have one [PN] - Applicant coded under the Finl Resp field. If other household members are listed, code their Finl Resp as [NM] - Not Related and Not Financially Responsible to the Applicant.
  1. On the DEM2 screen, complete the following fields:
  • Citiz field - Enter the [clients citizenship code].
  • V field - Enter the [appropriate verification code].
  • Identity field - Enter [whether the client's identity was verified].
  1. On the MISC screen, complete the following fields:
  • HH Income Amt field - Enter the [income amount].
  • HH Size field - Enter the [number of people in the household].
NOTE: The P06 income standard is based upon the total number of household members indicated on the MISC screen.
  • Confidentiality field - Update the field if needed.
    • If the Confidentiality field is updated to [Y] - Yes, the Rep Type field on the AREP screen must be updated with type [TC] - Take Charge Clinic - Use for confidential take charge AUs.
    • When a P06 AU is confidential, all letters generated for the AU are sent to the authorized representative only.
  1. After committing the interview data, follow the instructions in the Process Application Months chapter for all the pending months.
  2. Once the pending months have been processed, follow the instructions in the Finalize Application chapter.

 

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.