Family, Friends and Neighbors Providers

Created on: 
Feb 03 2016

Table of Contents

Related WACs and Clarifying Information

Child Care Subsidy

Seasonal Child Care

n/a

DEL Clarifying Information (published February 1, 2017)

WAC 170-290-0020

Consumer Residence and FFN Providers

The consumer can live with the FFN provider who cares for their child as long as the approved activities are outside the provider’s home at the time of application or reapplication.

Two Parent Family

In a two parent household, when one parent is unable or unavailable to work due to verified medical reasons, their activity is not considered when requesting care to be done in the child’s home with a FFN provider.

WAC 170-290-0125

No Referral

A provider with a “no referral” status may continue to care for children currently receiving child care subsidies. The provider may not receive any new authorizations for child care subsidy while under this status.

Status 4

Status 4 is on the provider file. It is an indication that a serious, reported concern has been made on the ability, character or background of the provider. Providers with a Status 4 are not eligible to receive child care subsidy payments. Notice of Status 4 may be sent to the child care worker from the DEL licensor or the SSPS staff who have taken action on the provider’s status.

Out-of-State Providers

If the provider has not had a criminal history background check through their own state, a background check must be processed through Washington State and the BCCU.

The out of state provider is eligible for payment when DSHS has verified the background check as part of the state’s statutory requirements or when DSHS receives criminal history results from BCCU on all required applicants per WAC 170-290-0143.

School Age Child Care

Federal rules strictly forbid child care subsidy dollars being used to pay for education costs, such as tuition, for children in grades 1-12. This includes families that home school.

WAC 170-290-0130

Employment

FFN providers are considered to be employees of the WCCC consumers.

Consumer Residence and In-Home or Relative Child Care Providers

The consumer can live with the FFN provider who cares for the consumer’s child as long as the approved activities at application and reapplication are outside the provider’s home.

WAC 170-290-0135

FFN Providers

Individuals with a documented disability must provide verification that they can perform the following requirements of caring for a child:

  • Pick up or hold a child.

  • Use a phone to call in an emergency.

  • Identify emergency situations.

  • Have a valid driver’s license if transporting the child.

  • Stay alert and responsive while caring for the child.

  • Provide age and developmentally appropriate guidance and activities for the child.

WAC 170-290-0140

The provider is not eligible for any child care subsidy payments before the date DSHS receives background check results. Payment will not be made or authorized for any day prior to the date all required background check results are received and approved. 

The "received date" is the date DSHS receives the information from the Washington State Patrol.

Additional Information

What is required for a Family, Friends and Neighbors provider?

The Provider must be

  • 18 years of age or older;
  • A U.S. citizen or legally allowed to work in the U.S.;
  • Physically and mentally healthy enough to meet all the needs of the child in care.

The Department must have a completed Background Authorization Form, Application Part 2B form, and legible copies of the provider’s photo identification and  social security card. If the provider’s background check comes back clear or with a non-disqualifying result, they are eligible to provide care for the children.

The Department must run the background authorizations for the provider and any other required household members at least every two years. See WAC 170-290-0143 for information on required household members.

If the Social Security card reports the following, there may be extra requirements:

  • Valid for work only with INS authorization: a copy of the provider’s current permanent resident card is required.
  • Valid for work only with DHS authorization: a copy of the provider’s current employment authorization care is required.

Can care take place in the provider's home?

A provider can provide care in either the children’s home or their home if they are related to the child in one of the following ways:

  • Adult sibling that lives outside the child's home;
  • Extended tribal family member;
  • Grandparent or great-grandparent;
  • Aunt or uncle, or great-aunt or great-uncle.

All other eligible providers, including other family members, friends, neighbors, or nannies must provide care in the child’s home only.

Example: A mother has two children. She wants to use her older child’s paternal grandmother as a provider. She is not married to the older child’s father. Because the FFN is a grandmother to only one of the children, she can provide care in her own home for the older child only. If she provides care for both children, it must be in the children’s home.

Can care take place in the provider’s home when the non-custodial parent lives with the provider?

The provider may provide care for the child during any time that the non-custodial parent does not have custody time with the children. As the non-custodial parent is not part of the client’s household, their schedule is not taken into consideration unless they have custody of the children during that time. During the time that they have custody, they are considered part of the household and available to care for the children, so the provider is not eligible to claim hours for that time.

Example: The non-custodial parent lives with the provider and has custody of the children every weekend. The client works Wednesday through Sunday. The provider will be allowed to claim hours for all care that takes place from Wednesday to Friday. However, as the non-custodial parent has custody on Saturday and Sunday, the provider will not be eligible to claim hours for those days.

Who is not eligible to be a Family, Friends and Neighbors provider?

The following people are not eligible to be an FFN provider:

  • The child’s
    • Biological, adoptive, or step-parent.
    • Legal guardian.
    • Legal guardian’s spouse or live-in partner.
  • Another adult acting in loco parentis or that adult’s spouse or live-in partner.

How do providers complete an Application Part 2B form?

There are two sections that the client must fill out: sections 2 and 7. The provider will fill out all other sections.

If some information is missing from the form, the Department can call the provider to obtain it. See the list below for what information can be obtained over the phone:

  • Expected Start Date of Care
  • Provider’s Telephone Number
  • Provider’s SSPS # (if they already have one)
  • Provider’s E-mail Address
  • If the Provider is Over 18 (when supporting documentation has been provided)
  • Provider DOB (when supporting documentation has been provided)
  • If the Provider is a U.S. Citizen or Legal Resident Able to Work in the US (If supporting documentation has been provided)
  • Provider Rates

When information other than what is listed above is missing, or if the Department is unable to reach the provider by phone, this information must be provided on the form. The Department will mail a copy of the form to the client for it to be completed.

The first and last names on the form must match the first and last names on the social security card. If these names do not match, the provider will need to update the form or get a new social security card

Section 4 of Part 2 B

When providers live in the same home as the child:
  • Section 4 does not need to be completed when the provider and child live in the same home.  If the form is returned with any information in this section, it will not be reviewed or acted on by the Department because the information is not needed to determine the provider's suitability for subsidy payments.   
When care is not in the child's home:
  • If Section 4 of the Part 2B Application is submitted with missing or incomplete information, the Department will send the form back to the consumer for corrections.

When is a new Application Part 2 needed for a provider?

  • At initial request to become a provider for a household;
  • At the request for a two-year background check; or
  • Whenever the provider reports a change in address or a change in the location of care.

What if a potential provider has physical or psychological issues?

The parent and provider must both attest to the suitability of their chosen FFN provider.  The Department may at times need to request additional information about the suitability of a provider to provide care. In these instances, the Department will request a letter from someone who knows the provider attesting to the provider’s ability to do the following:

  • Pick up or holding a child.
  • Use a phone to call in an emergency.
  • Identify emergency situations.
  • Drive.
  • Stay awake while the child is in need of supervision.
  • Identify situations that need adult supervision.
  • Discipline a child appropriately when needed.

After the letter is received, the Department may have a Social Worker review the information and determine if the proposed provider is suitable to provide care for the children.

What if the provider is receiving drug and alcohol treatment services?

If there is reason to believe the provider is receiving drug and alcohol treatment services, the procedures outlined above will be followed.