Quality Assurance Food Stamp Management Evaluation Sample Selection Criteria

Created on: 
Sep 28 2017

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

What is a Quality Assurance Food Stamp Management Evaluation (FSME) sample selection?

A FSME sample selection is a manually requested report for a specific date range span, region, and Community Service Office(s) (CSO) within the selected region. The report is printed by the CSO(s) selected for review and sorted by the Assistance Unit ID. This request can be made at any time as the program is run in overnight batch.

Who can request a Quality Assurance Food Stamp Management Evaluation (FSME) sample?

Authorized users from the Division of Program Integrity (DPI) can request sample selections by Community Service Office(s) (CSO) within a region.

How are Quality Assurance Food Stamp Management Evaluation (FSME) samples selected?

The Quality Assurance Food Stamp Management Evaluation (FSME) selection process for a food positive event and/or a food negative event include cases that are in the review month span specified in the request that pertains to the Community Service Office (CSO).

Multiple FSME requests can be made for the same region and or same CSO during the same business day.

The sample size is restricted to a maximum of 280 cases. Therefore, for each FSME request, the universe size is automatically determined by ACES, depending upon the CSO and review month span. Then the interval and starting point are automatically determined by ACES, depending upon the respective FSME universe size, to accommodate the maximum sample size. The date span can be adjusted to reach 280 cases if needed.

Additional Quality Assurance/Quality Control (QA/QC) Universe data could potentially be collected for a particular business day during overnight batch, after the FSME request is submitted online. Therefore, for each non-voided FSME request submitted online on a particular business day, ACES will re-calculate the universe counts, sampling control data (starting point, interval quantity) and the sample size, prior to actually creating the FSME report data and FSME electronic file sample data, that is associated with the FSME request.

How is a Quality Assurance Food Stamp Management Evaluation (FSME) sample collected from the Sample Universe?

Sample Universe data is collected daily using a batch process developed to capture daily, monthly and emergency issuances and then loaded into the internal ACES Quality Assurance/Quality Control (QA/QC) database.  ACES calculates the sampling interval for each Community Service Office (CSO) (from a table of sample sizes according to universe size), picks random starting points, draws the samples, and produces the sample lists of no more than 280 cases.  

The Primary Positive and Secondary Food Sample Universe data is collected daily using a batch process developed to capture daily, monthly and emergency issuances and then loaded into the internal ACES QA/QC database. The Negative Food Sample Universe data is collected from negative actions taken by both the individual workers and from nightly batch processes.

Online Processing

How do I request a Quality Assurance Food Stamp Management Evaluation (FSME) sample selection?

This function currently does not exist in ACES.online. For more information, see Mainframe Processing - How do I request a Quality Assurance Food Stamp Management Evaluation (FSME) sample selection?

How can a Quality Assurance Food Stamp Management Evaluation (FSME) sample draw request be voided or cancelled?

This function currently does not exist in ACES.online. For more information, see Mainframe Processing - How can a Quality Assurance Food Stamp Management Evaluation (FSME) sample draw request be voided or cancelled?

 

Mainframe Processing

How do I request a Food Stamp Management Evaluation (FSME) sample selection?

To access the Food Stamp Management Evaluation (FSME) sample selection, take the following steps: 

  1. From the WMEN screen, select Option K - QA/QC.
  2. On the KMEN screen, select Option [A] - QC Sample ID Selection List
NOTE: Currently Option [B] - QC Sample ID Detail Inquiry and Option [C] - QC Sample ID Detail Update on the KMEN screen are accessed using function keys thru Option [A] - QC Sample ID Selection List on the KMEN screen.
  1. On the QCSL screen, press <F15> to access the QCSD screen.  
  2. On the QCSD screen, complete the following fields:
  • Region Code field - Enter [region number]
  • CSO number field - Enter [CSO]
  • Lowest YYYYMM field - Enter [year and month] for FSME span begin date
  • Highest YYYYMM field - Enter [year and month] for FSME span end date
  1. The QCSD screen will then reappear with Edit 1715 - PRESS <TRANSMIT> TO SET SAMPLE FRAME REQUEST OR <F3> TO CANCEL. 
  2. Review the results of the Sample Draw Controls and make any necessary adjustment to the Review Month span to preview the impact that the change will have upon the auto derived sample draw control numbers.
  3. To set the sample frame request and generate the report in overnight batch, call DONE and commit the data. To cancel the request, press <F3> to cancel. 

 How can a Food Stamp Management Evaluation (FSME) sample draw request be voided or cancelled?

To void or cancel a Food Stamp Management Evaluation (FSME) sample draw request, take the following steps:

  1. From the QCSL screen, enter [Y] - Yes in the field next to the sample ID to be Voided/Cancelled.  Then enter <F13>.
NOTE:  If the user does not have update security access to the QCSD screen, then the QCSD screen automatically displays in Inquiry mode.
  1. On the QCSD screen, enter [Y] - Yes in the Void/Cancel the Sample Draw Request? field.

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.