Add/Edit/Delete Authorized Representative (AREP)

Created on: 
Jan 11 2018

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

Online Processing

How do I add an authorized representative (AREP) during screening?

Note: For additional information regarding Authorized Representatives, see Authorized Representative/Protective Payee.

To add an AREP during screening, take the following steps:

  1. On the Applicant page, enter a checkmark in the AREP/Payee checkbox and click Next > after entering the applicant's address.
  2. On the Add AREP page, complete the following fields:
  • Type field - Select the appropriate AREP type from the drop down menu. 
  • Temporary AREP field - Click the checkbox if the AREP is for a temporary duration.
  • Attn/Firm field - Enter the [contact name] if applicable.
  • Name field - Enter the [Corporate name] or [First, Middle Initial (optional) and Last name].
  • Address Line 1 field - Enter the [AREP's address].
  • City field - Enter the [city].
  • St field - Select the appropriate state from the drop down field.
  • Zip field - Enter the [zip code].
  • Phone field - Enter the [AREP's contact phone number].
  1. To assign another payee, enter a checkmark in the Add More checkbox and click Next. The Add AREP page displays, allowing entry of another AREP.
  2. When finished adding the last AREP, click Next > to proceed with the screening process.

How do I add an authorized representative (AREP) for a client who is residing in a facility?

Only certified facilities are authorized to receive Basic Food benefits on a client’s behalf. When FS-Auth rep for client in drug/alcohol facility (AA) or FS Payee Group Homes (GH) is selected, the following message displays: This AREP Type must be matched to a list of valid values: Enter Name and/or City to search for AREP -or- leave fields blank for complete list.

To add an AREP for a client residing in a facility, take the following steps:

  1. On the Add AREP page, complete the following fields:
  • Type field - Select the appropriate AREP type from the drop down menu.
  • To locate the correct facility, enter the Name (must be exact) and/or City of the facility the client is residing in.
  1. Click the Next > button and the Add AREP - Matches page displays.
  • On the Add AREP page, if no search criteria is entered the Add AREP - Matches page displays all active FS-Auth rep for client in drug/alcohol facility (AA) or FS Payee Group Homes (GH) representatives known to ACES.
  • If the facility your client resides in is not certified to receive Basic Food benefits, it does not display in the FS-Auth rep for client in drug/alcohol facility (AA) or FS Payee Group Homes (GH) list.
  1. Click the radio button next to the appropriate facility on the Add AREP - Matches page and click Next >.
  2. On the Verify AREP - Match page verify the AREP information and click Next >.
  3. To assign another payee, enter a checkmark in the Add More checkbox and click the Next > button. The Add AREP page displays, allowing entry of another AREP.
  4. When finished adding the last AREP, click Next > to proceed with the screening process.

How do I edit authorized representative (AREP) details during screening?

To edit AREP details during screening, take the following steps:

  1. From the Finalize page, click the Program name link to view the Finalize - Program Details page.
  2. Click the Name of the AREP in the Authorized Representatives/Payees Name section.
  3. On the Edit AREP page, edit the AREP/Payee details as needed and click Next >.
  • If no changes are needed, click the Skip > or Next > button to be returned to the Finalize - Program Details page.

How do I delete an authorized representative (AREP) during screening?

To delete an AREP during screening, take the following steps:

  1. From the Finalize page, click the Program name link to view the Finalize – Program Details page.
  2. In the Authorized Representatives/Payees section, remove the checkmark next to the AREP you want deleted and click Next >.
  • To re-add the AREP, enter a checkmark next to the AREP's name.

Mainframe Processing

This feature doesn't currently exist for Mainframe processing. For more information, see Online Processing.

 

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.