Background Check System Project

 

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Latest News


The Background Check System (BCS) Go-live is scheduled for Spring 2018.

The go-live date of March 2018 needs to be extended.  We are committed to implementing BCS in spring of 2018. Stay tuned for updates.

The project team is working on the following items to ensure we are ready for a Spring 2018 Go-live:

  • Final development activities around Secure Access Washington (SAW) authentication for external system users (non DSHS employees) are underway.

    • These will allow our DSHS authorized contractors and licensed facilities to access the system to request and receive background check results.

  • System quality stabilization to produce a fully tested and reliable system for all users.

    • This will ensure the system is ready to handle the anticipated thousands of users across the state.

  • Data migration and system cut-over planning to ensure a smooth transition from the current system to BCS.

    • The migration of historic data means that applicant information in the system today will still be available for any new background checks in the future allowing us to maintain the integrity of each background check BCCU processes.

  • User Acceptance Testing (UAT) preparation and planning for BCS User Training.

    • End to End process testing and system training ensures that the system is ready to support our users and that the system users will be ready to submit background checks that first day the system goes live.

 

Reminder that all BCCU accounts are required to have a Primary Account Administrator (PAA) identified and pre-registered as a user in BCS, before that account can submit background check requests to BCCU.  If you have not pre-registered a PAA for your BCCU account or accounts, please do so as soon as possible.  Click here to pre-register a PAA for your account or accounts. BCCU will be analyzing this data to determine which entities we have not heard from and will be reaching out to ensure that all current BCCU customers are pre-registered before Go-live in Spring 2018.

As we near the go-live date for BCS, please visit this webpage frequently as the information will continue to be updated with new and important information.  Please direct any questions, comments or concerns about this information or BCS, to the project email at: BCSProjectInformation@dshs.wa.gov

About the Project


The Washington State Department of Social and Health Services - DSHS, Background Check Central Unit - BCCU, processes over 330,000 background checks annually for DSHS programs, social service providers, licensees, the Department of Early Learning, the Department of Health, and the Health Care Authority’s Medicaid Purchasing Administration.  On average, BCCU Staff conduct each check in 2 days or less (more if fingerprints are involved or research and analysis is required) using a system that requires data entry, manual input of analysis, and the printing and mailing or faxing of results back to the requesting entity.  So, we’re getting a new system!  One that will automate much of the process and streamline all background check procedures!

For more information please visit our BCS Project History page.

Communication Information


For all questions, comments, concerns, and any other general project related inquiries, please email:

        BCSProjectInformation@dshs.wa.gov

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