Temporary Assistance for Needy Families (TANF)

Created on: 
Nov 08 2019

Online Processing

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

What is Temporary Assistance for Needy Families (TANF)?

TANF is a cash program for needy families. For more information see EAZ Manual - WAC 388-400-0005 Who is eligible for temporary assistance for needy families (TANF)?

TANF is also an assistance program for pregnant women with no dependent children. For more information see EAZ Manual – WAC 388-462-0010 Temporary assistance for needy families (TANF) or state family assistance (SFA) eligibility for pregnant women.

Online Processing

How do I screen Temporary Assistance for Needy Families (TANF)?

To screen TANF, follow the steps in Screening an Application.

How do I process Temporary Assistance for Needy Families (TANF)?

NOTE: When processing a pregnancy TANF application and the grant is reduced for Division of Child Support (DCS) non-cooperation and there are no children in the Assistance Unit (AU), follow the procedures in Processing Alternatives (PAL) - Cash Assistance Pregnancy Temporary Assistance for Needy Families (TANF) grant reduced for Division of Child Support (DCS) Non-Cooperation when no children are in the home. (PR 325109).

To process pending TANF take the following steps:

  1. Follow the steps in How do I initiate and complete an intake interview?
  2. During processing, on the AU Details page for the TANF AU, complete the following fields:
  • Optional AU Member field - Select the appropriate code from the drop down menu. 
    • Optional AUs include members that can be needy or non-needy caretaker relative(s).  
    • Consolidated AUs include non-sibling children.
  • Include in Needs field, from the drop down choose:
    • No (N) if the client should NOT be included in the AU, or
    • Yes (Y) if the client should BE included in the AU, or 
    • Tribal Placement (T) if the child is placed through a tribal agency.
  • The Guardianship Status field displays for children who are not natural or adopted children of the head of the household.  In the Guardianship Status, select:
    • Court Ordered Guardianship (C) if the child has been placed in the home by a court order.
    • Without Court Ordered Guardianship (W) if the child has NOT been placed in the home by a court order.
  • The financial responsibility fields display Applicant (PN) for all household members.  If the household member does not want assistance or there is a parent and/or child in the AU that is a Supplemental Security Income (SSI) recipient, leave the financial responsibility as Applicant (PN) and during finalize the financial responsibility code adjusts based on the entry in the Include in Needs field. 
    • When processing TANF for a pregnant applicant who is married, the non-applying spouse's financial responsibility must be Ineligible Spouse (SP) to allow proper income deeming to the applicant.
Examples of AU Details page coding

EXAMPLE

A Grandma has court ordered custody of her grandchildren. If Grandma applies for TANF for her grandchildren, but she does not want to receive assistance for herself, code the AU Details page as follows:

Household composition (before)

AU in Pending status

Include in Needs indicator

Guardianship

Code

Household composition (After)

AU in Active status

Name

Relationship to Head of Household

Financial Responsibility

Include In Needs

Guardianship Status

Name

Relationship to Head of Household

Financial Responsibility

Sue

Jen

Kari

Self/Head of Household (SE)

Grandchild (GC)

Grandchild (GC)

Applicant (PN)

Applicant (PN)

Applicant (PN)

No (N)

Yes (Y)

Yes (Y)

 

Court Ordered Guardianship (C)

Court Ordered Guardianship (C)

Sue

Jen

Kari

Self/Head of Household (SE)

Grandchild (GC)

Grandchild (GC)

Budgeted Adult (BA)

Recipient (RE)

Recipient (RE)

 

Examples of AU Details page coding

EXAMPLE

A household includes two grandchildren who are living with their Grandma and Grandpa, but it is not a court ordered living arrangement. If Grandma applies as a needy relative for her grandchildren and Grandpa is in the home, his income needs to be allocated to meet the needs of his applying spouse. In this example, the Grandpa’s income is below the standard income limit for TANF.  For more information about allocating income in this situation, see EA-Z Manual WAC 388-450-0130 Does the department allocate the income of a nonapplying spouse to a caretaker relative. Code the AU Details page as follows:

Household composition (before)

AU in Pending status

Include in Needs indicator

Guardianship

Code

Household composition (After)

AU in Active status

Name

Relationship to Head of Household

Financial Responsibility

Include In Needs

Guardianship Status

Name

Relationship to Head of Household

Financial Responsibility

Sue

Bob

Jen

Kari

Self/Head of Household (SE)

Ineligible Spouse (SP)

Grandchild (GC)

Grandchild (GC)

Applicant (PN)

Spouse (SP)

Applicant (PN)

Applicant (PN)

Yes (Y)

Yes (Y)

Yes (Y)

Yes (Y)

 

 

Without Court Ordered Guardianship (W)

Without Court Ordered Guardianship (W)

Sue

Bob

Jen

Kari

Self/Head of Household (SE)

Spouse (SP)

Grandchild (GC)

Grandchild (GC)

Recipient (RE)

Ineligible Spouse (SP)

Recipient (RE)

Recipient (RE)

 

Examples of AU Details page coding

EXAMPLE

If Grandma applies for TANF for her grandchild who has been placed in her home by a Tribal welfare agency court order, but does not want to receive assistance for herself and her own child, code the AU Details page screen as follows:

Household Composition composition (before)

AU in Pending status

Include in Needs indicator

Guardianship

Code

Household Composition composition (After)

AU in Active status

Name

Rel Cd

Fin resp

Incl In Nds

G U

Name

Rel Cd

Fin resp

Betty

Billy

Tommy

Self/Head of Household (SE)

Child Natural/Adopted (CH)

Grandchild (GC)

Applicant (PN)

Applicant (PN)

Applicant (PN)

No (N)

No (N)

Tribal Placement (T)

 

Court Ordered Guardianship (C)

Court Ordered Guardianship (C)

Betty

Billy

Tommy

Self/Head of Household (SE)

Child Natural/Adopted (CH)

Grandchild (GC)

Budgeted (BA)

Budgeted Child (BC)

Recipient (RE)

 
  1. ​During processing, on the Client Details page, in the Race/Ethnicity section for each household member complete the following fields:

  • Native American Tribe field  - Enter [the tribal affiliation number] if appropriate.
    • To find the code for a tribe, click the Search link next to that field.
    • For no tribal affiliation enter 0000.
  • Living on Indian Reservation field - Select No (N) or Yes (Y) as appropriate.
  • Non-Custodial Parents field - Enter [the number of non-custodial/absent parents] for each child in the household.
  1. For each child with non-custodial parents, on the Non-Custodial Parents page complete the fields as appropriate:
  • Select the Question Mark icon in the upper right corner of the page for Help.
  1. On the Work Registration/Participation - Cash page, complete the following fields:
  • Participation Status field - Select the appropriate participation status from the drop down menu.
  • Participation Date field - Enter [the date their participation begins].
  • Orientation Status field - Select the appropriate value from the drop down menu.
  • Orientation Status Date field - Enter [the date they attended orientation].
NOTE: If the TANF/SFA paid thru date is more than 30 days prior to the application date and this field isn't updated, the AU denies with Reason Code 134 - No WorkFirst Orientation.
  1. On the Shelter Expenses page for the appropriate client, update the following:
  • Shelter Expenses section - Enter an amount for the appropriate Expense Type
  • Utility Details section - Select the appropriate value from the drop down list for the Public Housing or Rent Subsidy: field.
NOTE: When processing child-only (TANF) AUs and the only adult is an SSI recipient, the system ignores the shelter expense if it is coded for the SSI recipient and uses the supplied shelter grant standard.  To apply the full grant standard to the AU, follow the procedures in Processing Alternatives (PAL) - Supplied Shelter grant standard given to child-only Temporary Assistance for Needy Families (TANF) Assistance Units (AUs).   
  1. On the Review page under the Case Review section for AF, in the Eligibility Established Date field enter [the date eligibility is established].
  2. Complete the interview by continuing the steps under How do I initiate and complete an intake interview?
  3. Process individual application months if necessary.
  4. Finalize by following the steps in How do I complete Finalize Application?
NOTE:  When a Temporary Assistance for Needy Families (TANF) Assistance Unit (AU) is finalized in the same month the household received a Consolidated Emergency Assistance Program (CEAP) issuance, the system does not budget the CEAP against TANF eligibility. Please follow the procedures in Processing Alternatives (PAL) - Consolidated Emergency Assistance Program (CEAP) issuance does not budget against Temporary Assistance for Needy Families (TANF) Assistance Unit (AU) when finalizing.

How do I add a person to a Temporary Assistance for Needy Families (TANF) Assistance Unit (AU)?

To add a person to a TANF AU, follow the instructions in the Add a person chapter.

How do I add a newborn to a Temporary Assistance for Needy Families (TANF)  Assistance Unit (AU)?

To add a newborn to a TANF AU take the following steps:

  1. Follow the instructions in the Add a person chapter.
  2. Follow the instructions in the Interview/Online Processing chapter; and
  3. In the month eligibility should be established, on the newborn's Client Details page, in the TPL/Eligibility Established section enter [the date the newborn met TANF eligibility] in the Eligibility Established Date field.
  • Do not remove the pregnancy information from the Pregnancy section on the mother’s Client Details page.
NOTE:  The pregnancy due date on the mother's Client Details page may need to be changed to a future month until after the newborn is added to prevent the system from closing the AU with Reason Code 213 - Failed Pregnancy Requirement. 
  • On the Work Registration/Participation - Cash page for the newborn's mother, complete the following fields:
    • Exempt Reason field - select Caretaker (CA) .
    • Participation Status - select Exempt Not Participating (NI) from the drop down menu,
    • Participation Date field - Enter [the newborn's birth date].
  1. When all pending months have been processed, follow the steps in How do I complete Finalize Application?
  2. Once the child is active on the AU, update the pregnancy information on the mother’s Client Details page to the newborn's actual date of birth.

How do I add a spouse/co-parent to a Temporary Assistance for Needy Families (TANF) Assistance Unit (AU) when the baby is born?

If the spouse/co-parent is included on the AU with a financial responsibility of  Non-member (NM) or Ineligible Spouse (SP), you are not able to change existing status to Applicant (PN). The spouse/co-parent must be removed and then added using the Add a person process.

NOTE:  If the spouse/co-parent is the head of household on the TANF AU with a financial responsibility of Spouse (SP), first change the head of household on the AU. For information about changing the head of household see How do I change the Head of Household (HOH) on an Assistance Unit (AU)?  Once the head of household is changed, follow the steps to remove the spouse/co-parent and then add them onto the AU as a recipient.

To remove a spouse/co-parent take the following steps in each month that the spouse/co-parent is to be a recipient on the TANF AU:

  1. From the Case Actions page, click Start Changes.
  2. On the AU Details page from the spouse/co-parent Reason field drop down select Other - For User Generation Only (599).
  3. On the Eligibility Details page, click Confirm Benefits

Follow the steps for Add a person to add the spouse/co-parent and newborn:

  1. Follow the instructions in the Interview/Online Processing chapter.
  2. In the month eligibility should be established, on the spouse/co-parent and newborn Client Details pages, in the TPL/Eligibility Established section enter [the date the spouse/co-parent and newborn met TANF eligibility] in the Eligibility Established Date field.
  • Do not remove the pregnancy information from the Pregnancy section on the mother’s Client Details page.
  • The pregnancy due date on the mother's Client Details page may need to be changed to a future month until after the spouse/co-parent and newborn are added to prevent the system from closing the AU with Reason Code 213 – Failed Pregnancy Requirement.
  • If the spouse/co-parent has income that closes the TANF for over income, do not add the income until after the spouse/co-parent and newborn are brought to Active (A) status on the AU. 
  1. On the Work Registration/Participation - Cash page for the newborn's mother, complete the following fields:
    • Exempt Reason field -  Select Caretaker (CA) from the drop down menu.
    • Participation Status field - Select Exempt Not Participating (NI) from the drop down menu,
    • Participation Date field - Enter [the newborn's birth date].
  1. When all pending months have been processed, follow the steps in How do I complete Finalize Application?
  2. Once the spouse/co-parent and child are active on the AU, update the pregnancy information on the mother’s Client Details page to the newborns actual date of birth.

How do I change needy Temporary Assistance for Needy Families (TANF) to child-only TANF?

To change needy TANF to a child-only TANF take the following steps:

  1. From the Case Actions page click Start Changes.
  2. On the AU Details page for the TANF Assistance Unit (AF), change the Yes (Y) to No (N) in the Include in Needs field drop down for all household members who should NOT be included in the TANF grant. 
  3. On the Eligibility Details page verify the financial responsibility code has changed from Recipient (RE) to Budgeted Adult (BA) and/or Budgeted Child (BC) for each household member who should no longer be included on the TANF grant. 
  4. Click Confirm Benefits

How do I change child-only Temporary Assistance for Needy Families (TANF) to needy TANF?

To change child-only TANF to needy TANF, take the following steps:

  1. From the Case Actions page click Start Changes.
  2. On the AU Details page for the TANF Assistance Unit (AF), change the No (N) to Yes (Y) in the Include in Needs field drop down for all household members who should be included in the TANF grant. 
  3. On the Eligibility Details page verify the financial responsibility code has changed from Budgeted Adult (BA) and/or Budgeted Child (BC) to Recipient (RE) for each household member who should be included on the TANF grant. 
  4. Click Confirm Benefits

How do I process Temporary Assistance for Needy Families (TANF) when Diversion Cash Assistance (DCA) is active?

Before closing the DCA AU, ensure the client is eligible for TANF.

  1. Follow the steps in How do I close Diversion Cash Assistance (DCA) when Temporary Assistance for Needy Families (TANF) is pending.
  2. Complete the TANF interview by following the steps in How do I process Temporary Assistance for Needy Families (TANF)? section.
  3. When all pending months have been processed, follow the instructions in the How do I complete Finalize Application chapter.
NOTE:  If Error message - (NAME) CANNOT RECEIVE BENEFITS FROM TWO AUS, REVIEW CLIENT STATUS displays when finalizing the TANF AU; from the Client Details page, under Concurrent Receipt - Cash from the drop down list select Previous Benefit was an Overpayment (O) for each person in the DCA AU who is now being opened on TANF. 

How do I budget Consolidated Emergency Assistance Program (CEAP) benefits against a Temporary Assistance for Needy Families (TANF) Assistance Unit (AU)?

When a TANF AU is finalized in the same month the household received CEAP benefits, ACES doesn't budget the CEAP against the TANF grant. To budget CEAP benefits against the TANF grant take the following steps before finalizing the TANF AU:

  1. In the month CEAP benefits were received, add Unearned Income type Other Countable - CA/MA Only (OA).
  2. In the Amount field, code the total amount of CEAP benefits received.
  3. Finalize by following the steps in How do I complete Finalize Application?

 

See ACES Screens and Online Pages for an example of pages or screens used in this chapter.

Related Chapters