Foster Parent Shared Leave Pool

The purpose of the Foster Parent Shared Leave Pool is to allow any state employee to voluntarily donate their leave to be used as shared leave for any eligible state employee who is a licensed foster parent pursuant to RCW 74.15.040 and is caring for a foster child or is preparing to care for a foster child in their home. 

The Foster Parent Shared Leave Pool will be administered by the Department of Social and Health Services (DSHS) in consultation with the Office of Financial Management (OFM). 

Definitions

  • Caring for: taking foster child to health care appointments, court appointments, visitation with family members and/or any other reasons that sick leave may be used for in WAC 357-31-130.
  • Employee: an employee of the state, including employees of school districts and educational service districts, who are entitled to accrue sick leave or vacation leave and for whom accurate leave records are maintained as defined in RCW 41.04.655.
  • Monthly salary: the monthly salary and special pay and shift differential, or the monthly equivalent for hourly employees. Monthly salary does not include overtime pay, callback pay, standby pay or performance bonuses.
  • Preparing to care for: arranging the foster children’s living space, enrolling in school and/or enrolling in child care.
  • Recipient: an employee who receives donated leave from another employee.
  • Shared leave: the donated leave converted to hours by the receiving agency at the recipient’s rate of pay. This may be more or less than the literal hours donated depending on the relative salary rates of the respective employees (State Administrative  & Accounting Manual).
  • Timekeeper: an employee who processes all leave and overtime slips and enters leave and overtime hours into the Human Resource Management System (HRMS) to ensure accurate payment to employee.
  • Donor: an employee who donates leave to another employee.
  • Donated leave: the dollar value of the leave hours a donor donates through the Shared Leave Program (State Administrative  & Accounting Manual).

 

Eligibility & Forms

Donate Shared Leave

  • An employee who is eligible to donate leave under WAC 357-31-890 may donate vacation leave, sick leave and all or part of a personal holiday to the Foster Parent Shared Leave Pool.  The requirements to donate are as follows:
  • Vacation Leave: An employee’s request to donate leave may not cause their vacation leave balance to fall below 80 hours after the transfer.
  • Sick Leave: An employee’s request to donate leave may not cause their sick leave balance to fall below 176 hours after the transfer. 
  • Personal Holiday: An employee may donate all or part of their personal holiday.

Receive Shared Leave

  • An employee is eligible to receive shared leave from the Foster Parent Shared Leave Pool if the employee is currently licensed as a foster parent and is caring for or preparing to care for a foster child. 
  • To receive shared leave from the pool to care for a foster child, the employee must exhaust all compensatory time, recognition leave, and their personal holiday.  The employee is not required to deplete all of their vacation leave and sick leave and can maintain up to 40 hours of vacation leave and 40 hours of sick leave in reserve. 
  • To receive shared leave from the pool to prepare for a foster child, the employee must exhaust all compensatory time, recognition leave, and their personal holiday.  The employee is not required to deplete all of their vacation leave and can maintain up to 40 hours of vacation leave in reserve. An eligible employee may receive up to five days of shared leave, per occurrence, from the Foster Parent Shared Leave Pool to prepare to accept a foster child in their home.

Forms

Frequently Asked Questions

  • Will Leave Tracker show the employee how much Foster Parent Shared Leave they have available to use? Leave Tracker will show the employee how much Foster Parent Shared Leave they have available to use.
  • What are the circumstances under which Foster Parent Shared leave must be returned to the Foster Parent Shared Leave Pool? Foster Parent Shared Leave must be returned upon discovery that it is no longer needed for the intended use and upon termination/separation of an employee. Foster Parent Shared Leave that is received but not used must be returned to the pool as well.

Info for HR & Payroll Offices

Contact Information

  • General Questions and Questions Related to the Foster Parent Shared Leave Accounting Procedures should be directed to the DSHS Office of Accounting Services (OAS) Payroll Office.

    • Email Address: FosterParentSharedLeavePool@dshs.wa.gov 

    • Telephone number for Payroll Support Staff: (360) 664-5755

    • Note: Payroll Support Staff are responsible for answering this phone line. Based on your inquiry, the Payroll Support Staff will forward you to the appropriate staff person(s) in the Payroll Office who will be able to assist with your questions.