Compliance Monitoring Activities and Services Planned

OJJ staff, and one contracted compliance monitor, will conduct on-site monitoring inspections and provide technical assistance to secure facilities that hold juveniles.

  • Conduct 6-month surveys of adult jails and lockups, and summarize information from statewide surveys (disseminated electronically to distribution list of agencies).
  • Disseminate information regarding state and federal requirements, and provide technical assistance to facilities, as needed.
  • Distribute and collect annual certification forms from secure law enforcements and jails that by policy do not securely detain juveniles for any length of time.
  • Distribute annual mailing to non-secure law enforcement facilities/departments statewide to verify their status has not changed and the facility remains non-secure.
  • Post jail and lockup surveys and additional forms and information on the SAG’s website, for ease of access for facilities and completion and submittal of required data/information twice annually (to dedicated survey email address or OJJ compliance monitor coordinator).
  • Compile self-reported information from jails and lockups regarding all juveniles held in jails and lockups semi-annually; follow-up with agencies, as applicable, to clarify information reported.
  • Select jails and lockups to be monitored – both jails and lockups recommended to receive onsite review by the compliance monitors, and those that have not received an onsite inspection within three years will be prioritized; agencies requiring technical assistance will be identified and prioritized, and visited onsite.
  • Identify jails and lockups to be monitored, based on self-reporting survey data collected biannually, and on the compliance staff’s recommendations.
  • Collect and analyze data; identify a minimum of 1 to 2 of the four secure juvenile institutions in the state to monitor onsite, and provide an annual onsite monitoring visit of the one collocated facility.
  • Collect and analyze juvenile detention center data; identify a minimum of 7-8 facilities in the state to monitor onsite.
  • Information on the valid court order process will continue to be gathered from all juvenile courts statewide, and verified at onsite visits. Confidentiality agreements will be completed with all juvenile courts receiving an onsite detention monitoring visit.
  • Collect data for status offenders placed in Secure CRCs through established data collection system—submittal of password-protected monthly client listing report forms indicating admission and release date/time, length of stay, judicial court review date(s)/time(s), etc.—forms are submitted on a monthly or quarterly basis to the OJJ. Analyze data/records submitted and conduct onsite monitoring visits and verification of data in conjunction with monitoring of applicable juvenile detention centers.
  • Continue to disseminate resource cards/guides on the secure holding of juveniles, and posters providing an outline of federal and state laws on jail removal, separation and DSO, for jails and law enforcement agencies.
  • Distribute information on PREA as requested by the federal OJJDP; also, continue to provide resources on PREA for law enforcement and jails via the OJJ/state advisory group website.
  • Continue collaborative efforts with the Washington Association of Sheriffs & Police Chiefs and the Criminal Justice Training Commission, to enhance compliance monitoring efforts and educate law enforcement agencies statewide regarding the JJDP Act requirements.
  • All compliance monitors will provide written reports of findings and recommendations for each adult facility monitored, following a specific OJJ format.
  • OJJ staff will prepare and submit the required annual compliance monitoring report to the federal OJJDP as per the recommended Compliance Monitoring Report technical assistance tool (report form) on a calendar year basis (report due by June 30th).

See the Guidance Manual for Washington State Monitors, for additional information and detailed inspection process and timetable for activities and collection of data on a calendar year basis (updated April 2012).

Formula grant funds will continue to be obligated/designated to the Office of Juvenile Justice, DSHS, for a contracted compliance monitor, and to the Office of Juvenile Justice for staff to conduct compliance monitoring coordination, data collection, compliance monitoring visits, and submittal of required annual monitoring report.