Background Check Central Unit

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BCS News

3/22/2019 - BACKGROUND CHECK DELAYS - Duplicate background check requests are significantly contributing to increased turnaround times. To avoid multiple background checks for the same applicant, search ALL inquiries under your account prior to submitting to avoid any duplicate inquires, delays and additional costs. Pending = BCCU has received the request and it is in our queue for review.  Turnaround times are posted weekly.

2/6/2019 - BCS Entity User Updates  - BCS Entity User Guide with updates and instructions.  If you experience issues, please clear cache/cookies see page 3 of BCS Entity User Guide.

  • Entity Home Page: Result grid now sorts correctly on all columns.

  • Archive Inquiry: Users can archive an inquiry in any status. If BCCU performs an action for an archived inquiry, the archive status is updated.

  • Fingerprint Sharing Decision (if applicable): When the user selects “Yes, use the prior fingerprint”, the inquiry ID is not eligible for scheduling a fingerprint appointment with the fingerprint vendor, Idemia. A pop-up message will appear to tell the user that by selecting “Yes” the applicant will not be eligible to be fingerprinted.

PRIORITY REQUESTS - Instructions on requesting a Priority Request on a Pending Background Check. Please note that requests may take up to two (2) business days for handling/processing.

REQUESTING ENTITIES - The new online Background Check System (BCS) is now available to submit your background checks.  ***BCS works best in Chrome and Internet Explorer 11. We recommend Chrome as it works best across all operating systems ***

APPLICANTS -  Online Background Check Authorization form for Applicants.

What We Do

The Background Check Central Unit (BCCU) uses a centralized database to conduct over 330,000 background checks annually, including approximately 100,000 fingerprint based checks for  Department of Social and Health Services (DSHS) programs and authorized service providers who serve vulnerable adults, juveniles, and children.  Our DSHS authorized service providers include, but are not limited to:

  • Adult in-home care providers

  • Long-term residential care for adults

  • Services for people with developmental disabilities

  • Residential programs for children and youth

What information sources does BCCU search when completing a background check?

Depending on the type of background check and the program requirements, BCCU reports background check information from the following sources:

  • Applicant Self-Disclosure - Current and previous background check self-disclosures

  • Department of Corrections (DOC) - Conviction information

  • Federal Bureau of Investigation (FBI) - National conviction information, arrest and pending charges, and national sex offender registry

  • Negative Actions - Aging and Long-Term Support Administration (ALTSA)/Adult Protective Services, Children’s Administration/Child Protective Services, and Department of Health (DOH) including, out-of-state service provider and professional license status

  • Washington State Courts and other state court systems

  • Washington State Patrol (WSP) - WA State conviction information, arrest and pending charges of less than 12 months, DOC activity, and Registered sex offender status

  • Western Identification Network (WIN) - State police records from Alaska, Idaho, Montana, Nevada, Oregon, Utah, and Wyoming

How does BCCU use the reported information?

BCCU uses the reported information to determine the type of result notification based on the criteria set by the DSHS program that oversees the background check activities; each program has different criteria.   The results are provided to the authorized service providers and DSHS programs that requested the background check.

Does BCCU make hiring decisions?

BCCU does not make hiring or contracting decisions; BCCU collects and reports the information reported.   Decisions to hire or contract an applicant are made by the hiring entity or DSHS program.  The rules or protocols entities are expected to follow are based on the laws and rules of the DSHS oversight program and on their own internal policies and procedures.

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If you have questions about program requirements, please call your program representative, licenser, contractor, or social worker.