Background Check System Project

 

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Latest News


The new Background Check System (BCS) is coming March 2018! 

In September, the team completed sprint 20 and started sprint 21 out of 23.  Development is on track to conclude as planned and implementation planning is progressing to meet the March 2018 go-live date. 

A huge thank you to the Adult Family Home Council for allowing the project team and BCCU staff to participate in its Annual Fall Conference in September. We were able to share lots of great information about BCS with many future users and answer a lot of questions. Thank you as well to those of you who visited our table and signed up for the BCCU Listserv. You will start receiving emails soon if you haven’t already.  This notification system will provide you with up-to-date information about BCCU and BCS updates including information about future system demonstrations and the availability of training materials.

Pre-registration notifications went out in September to each entity with a BCCU Account. These notifications provided instructions for pre-registering the Primary Account Administrator (PAA) for each account. In preparation for BCS go live, all accounts must have an assigned PAA before they can submit background checks through BCCU. The PAA will be responsible for identifying BCS users, granting access to BCS, assisting with password resets, and with making sure future BCS users are aware of training opportunities prior to BCS going live. The notifications also provided initial information for BCS users outside the DSHS network and their need to set up a SecureAccess Washington (SAW) account before they will be able to access BCS.

The project team will be comparing the pre-registration information to existing SAW data and assisting BCS users with getting accounts set up prior to go-live.  BCS users with an “@dshs.wa.gov” email address will use this email to access BCS and won’t need a SAW account.  More detailed information regarding pre-registration, the creation of SAW Accounts, and timeframes for getting set up as a BCS users, will be included in future communications.

If you have questions, comments or concerns about this information or the project in general, please reach out to the project team at: BCSProjectInformation@dshs.wa.gov

About the Project


The Washington State Department of Social and Health Services - DSHS, Background Check Central Unit - BCCU, processes over 330,000 background checks annually for DSHS programs, social service providers, licensees, the Department of Early Learning, the Department of Health, and the Health Care Authority’s Medicaid Purchasing Administration.  On average, BCCU Staff conduct each check in 2 days or less (more if fingerprints are involved or research and analysis is required) using a system that requires data entry, manual input of analysis, and the printing and mailing or faxing of results back to the requesting entity.  So, we’re getting a new system!  One that will automate much of the process and streamline all background check procedures!

For more information please visit our BCS Project History page.

Communication Information


For all questions, comments, concerns, and any other general project related inquiries, please email:

        BCSProjectInformation@dshs.wa.gov

To join the BCCU listserv for regular BCCU and project related communications delivered right to your inbox, please click here and follow the instructions provided.