Background Check System Enhancements

The Background Check System (BCS) went live in June of 2018.  The Background Check Central Unit (BCCU) is committed to continuously improving BCS for its customers.  Below you will find recent enhancements and issues resolved in BCS that impact our customers.

 

Background Check System
Date Issue Resolved (IR) or Enhancement (E) Description
11/8/2022 Background Check Authorization Form (E)

The confirmation email applicants receive after submitting an online background check application has been updated to clarify that applicants must share the confirmation information with the entity requesting the background check.

7/26/2022 Background Check Authorization Form (E)

Additional text was added to the online Background Check Authorization Form to make it clear that a State-issued ID may be used in place of a driver’s license.

7/12/2022 User Management (IR) BCS Users may now be created that have only two characters before the @ sign in their email address.
7/12/2022 Additional Information Packets (IR)

Country now appears on Additional Information packets if provided.

7/12/2022 User Management (IR)

ITGs that enforce the 3 year residency rule will have inquiries default to being fingerprint checks if applicants indicate they have lived outside the state within the past 3 years.

7/12/2022 User Management (IR)

Entity users will no longer get an error while trying to add notes while BCCU staff the inquiry locked.

7/12/2022 Background Check Authorization Form (E)

Social security numbers may no longer contain all zeros in a group, begin with 666, begin with 9, be 078-05-1120, or be 219-09-9999, to prevent invalid social security numbers from entering BCS.

7/12/2022 AOC Data Source (E)

The Data Mart AOC data search has been replaced by EDR, however it has been designed to look and work the same as Data Mart.

3/29/2022 User Management (IR) The link to Review Applicant Form on the Entity Background Check Summary page is now aligned with the label for the link. 
3/29/2022 Result Letters (IR) Rap sheets on result letters are now in the same order as on the background check result summary page. 
3/29/2022 Background Check Authorization Form (IR) The email address fields on the Background Check Authorization Form will show a validation error if they do not match.
3/29/2022 Background Check Authorization Form (IR) Alias names can now be added to the Background Check Authorization Form.
3/29/2022 Background Check Authorization Form (E)

Trailing spaces are now ignored on name, phone number, and email address fields.

2/28/2022 User Management (IR) An error that was preventing adding oversight roles for a few particular inquiry type groups has been fixed. 
2/28/2022 Result Letters (IR) A concurrency error that resulted in 404 errors when opening result letters has been fixed to prevent future occurrences. 
2/28/2022

Background Check Authorization Form (IR)

The Background Check Authorization Form (REV 6/2018) is now correctly displayed when viewing old authorization forms on the entity home page. 
2/28/2022 Background Check Authorization Form (E) Page numbers have been added to the Background Check Authorization Form (REV 6/2018). 
1/26/2022 User Management (E)

User roles belonging to pending users will be automatically deleted after six months of inactivity and User profiles belonging to pending users will be automatically deleted after 12 months of inactivity.

1/26/2022 ALTSA Nightly Feed (E)

The ALTSA nightly feed will no longer create new user accounts when the username is already assigned.  Primary Account Administrator roles can only be assigned if there is not already a Primary Account Administrator assigned.

 

If you have any questions regarding BCS, please email us at bccuinquiry@dshs.wa.gov.