Frequently Asked Questions

Welcome to DSHS Economic Services Administration's Frequently Asked Questions!

Employers are required to report the following employees within 20 days of hire or rehire:

New Employees: Employers must report all employees who reside or work in the State of Washington to whom the employer anticipates paying earnings. Employees should be reported even if they work only one day and are terminated (prior to the employer fulfilling the new hire reporting requirement).

Rehired or Recalled Employees: Employers must report an employee who returns to work after a 60-day period of non-work. This includes employees who return to work after being laid off, furloughed, separated, granted a leave without pay, or terminated from employment.

Temporary Employees: Temporary agencies are responsible for reporting any employee who they hire to report for an assignment. Employees need to be reported only once; they do not need to be resubmitted each time they
report to a new client. They do need to be reported as a rehire if the worker has a break in service or gap in wages from your company.

You can contact the New Hire Reporting Program by phone, email, fax, or letter.

No. Report only employees hired or rehired since your last quarterly report to Employment Security. Continue to report each new or rehired employee from this date forward.

If you report on the Internet, DCSOnline Services accepts new hire reports with a Date of Hire no more than 1 year in the past and no more than 90 days in the future. If you have an exception to this date range, you can use one of the other Reporting Options.

No. Do not report terminations or reductions in hours to the New Hire reporting program.

Yes. Per Washington State law employers must report the employee's date of birth.

Yes. Per Washington State law employers must report the employee's date of hire.

All reports require a Date of Hire no more than 1 year in the past and no more than 90 days in the future.

Employee Information:
Name
Address
Social Security Number (SSN)
Date of Birth
Date of Hire

Employer Information:
Business Name
Business Address
Federal Employer ID Number (FEIN)

Information about the program, reporting options, and how to contact the New Hire Reporting Program is available at https://www.dshs.wa.gov/node/186#options.

All employers doing business in the United States.