New Hire Reporting

Program Information

Washington state law RCW 26.23.040 requires employers to report all newly and rehired (not worked for you for at least 60 consecutive days) employees regardless of age, gender or the number of hours worked within 20 days of hire. If reporting for the first time, only report employees hired since your last quarterly report to Employment Security Department as DCS Online only accepts reports with a date of hire no more than one year in the past and 90 days in the future.

For more information check out the Introduction to New Hire Reporting, watch our video in  English or Spanish and if you have questions have questions about reporting online, see  Frequently Asked Questions.


Reporting Options

When reporting new hires, you will need the following information about your employees and company:

Employee Information:

  • Name
  • Address
  • Social Security Number (SSN)
  • Date of Birth
  • Date of Hire

Employer Information:

  • Business Name
  • Business Address
  • Federal Employer ID Number (FEIN)

Although we prefer you to report online, you may fax, mail or call in the information. If you chose to fax, you may send W-4 forms, computer print outs, other lists (except I-9 forms) or use our New Hire Reporting Form (DSHS form 18-463).

While you can call our toll free line anytime, we only have people available to take your report during regular business hours of 8 a.m. to 5 p.m. Monday – Friday.

Online:

Visit Secure Access Washington to report online.

Fax:

800-782-0624

Phone:

800-562-0479

Mail:

New Hire Program
PO Box 9023
Olympia, WA 98507-9023

For employers doing business in two or more states you may register with the National New Hire Reporting Program and report all new and rehires to one state.

Online:

Multi-State Employer Registration

Fax:

410-277-9325

Mail:

Multi-State Employer Notification

P.O. Box 509

Randallstown, MD 21133-0509

Phone:

410-277-9470


Contact Us

Call 1-800-562-0479 Employer Relations Team or email dcs-cru@dshs.wa.gov with child support questions.