County Best Practices

This web page hosts local, county and state work that is topical. Contribute to the page and keep an eye on the work in progress in Washington State for the integration of people with developmental disabilities in their communities. Share your best practices. Highlight work incentives that are effective in securing jobs in the public or private sector. Report on innovative projects.

The 2017 and 2018 Employment First Summit, hosted by the Washington Initiative for Supported Employment (WISE), was well attended and well received. Each community partner that attended the summit developed an action plan on how to advance employment. The plans are at the local level and will help our state advance employment for all.

How to contribute documents to this page

Links to county developmental disabilities websites

Link to Washington – DDA County Employment Report

Washington Employment Provider Search

Best Practices Documents

Title County/State
COVID-19 Related Documents
COVID-19 Billable Activities Guidance (02/19/2021)  
DDA COVID-19 Billable Activities Guidance Presentation (01/14/2021)  
DDA Return to Employment and Community Inclusion Services Guidelines 08/02/2021)  
Client Satisfaction Survey During COVID-19 Example (06/26/2020)  
Guidance of Flexibility in Service Delivery (04/20/2020)    
COVID-19 Billing Instructions for Counties (3/25/2020)    
Child Development Services and COVID-19 (04/07/2020)  
Adult Services and COVID-19 (02/19/2021) Headquarters
COVID-19 Tracking Sheet (01/01/2021)  
ACHS COVID-19 Tracking Sheet Update (04/08/2020)  
COVID-19 Video - Provider/CO/DDA (03/20/2020)  
Community Inclusion During COVID-19 (03/26/2020)  
Using Technology for Remote Support (05/28/2020)  
Easy Access to Assistive Tech (05/28/2020)  
Supporting Individuals Who are Working (05/28/2020)  
Informed Choice (05/20/2020)  
Economic Impact and Financial Supports (05/20/2020)  
Remote Job Services (05/20/2020)  
Technology (05/20/2020)  
Quality Remote and Online Services (05/20/2020)  
Administrative References
Account Code Crosswalk (effective February 2018) Headquarters
Budgeting and Accounting Reporting System (BARS) Headquarters
Community Engagement and Community Inclusion Guidelines (2021) Headquarters
Community Inclusion Billable Activities   Headquarters
Community Inclusion Frequently Asked Questions (2021) Headquarters
Community Inclusion Plan / Progress Form Headquarters
Community Inclusion Plan / Progress Form Instructions Headquarters
Community Inclusion Plan Quality Review Tool (2018) Headquarters
Contract Relationship County Program Agreement Headquarters
County Classification (MSA / Non-MSA / King) Headquarters
County Guide to Achieve DDA Guiding Values Headquarters
Criteria for Evaluation 2021-2023 Headquarters
DDA Additional Hour Request Form 2018 Headquarters
DDA / County Program Agreement Headquarters
DDA / County Program Agreement Data Security Requirements Headquarters
DDA County Staff and County Providers Background Check FAQs Headquarters
DDA Self-Employment Guidelines Headquarters
DDA Employment Calculator Incorporated into CARE County Training (2018) Headquarters
DVR-DDA MOU (2018) Headquarters
DVR Business Model (2017) Headquarters
Discovery Frequently Asked Questions Headquarters
Employment Activities Strategies and Progress / Outcome Measures Headquarters
Employment Plan – 6 Values of an Excellent Plan Headquarters
Employment Plan / Progress form Headquarters
Employment Plan / Progress form instructions Headquarters
Employment Plan Quality Review Tool (2016) Headquarters
Employment Services Frequently Asked Questions Headquarters
Group Supported Employment and Pre-Vocational Services Service Guidelines Minimum Expectations 2013 Headquarters
Individual Employment Billable Activities Headquarters
Individuals with Disabilities Education Act Headquarters
Individualized Technical Assistance (ITA) Instructional Guide 2017 Headquarters
Individualized Technical Assistance (ITA) Request Form 2017 Headquarters
ISP’s, PAN’s, & Process Headquarters
Policies Headquarters
Reimbursable Source of Funds Definitions Headquarters
Service Information Forms Headquarters
Service Level Guidelines – Travel and Service Time FAQ Headquarters
Washington Protection and Advocacy (WPAS) Access Agreement Headquarters
ADSA Web Access “AWA”  or Case Management Information System “CMIS”
AWA Access Request Form Headquarters
AWA Billing Instructions (Effective July 2021) Headquarters
AWA Data Dictionary Headquarters
AWA User Training Manual Headquarters
AWA User Change Control Headquarters
CMIS System Overview Presentation Headquarters
Employment Outcomes Instructions & Job Type Codes Headquarters
Employment Outcomes & Planned Rates User Training Headquarters
Update Planned Rates “How To” Headquarters
Leadership and Education Snohomish
Jameson Hope Lending Library Snohomish
Special Education Resources Snohomish
Support and Information for Families Snohomish
County Monitoring Tool Kit

Pierce County Adult Services Monitoring Tool Example - FY2020


Cowlitz Monitoring Tool Example 2019-2020


Spokane County Adult Services Monitoring Tool (2018)


Quality Assurance Evaluation System Example 2019


Thurston County Fiscal Self-Assessment 2019


Pierce County Guidelines for Employment of Clients by Service Providers 2019

Data Security Best Practices
Security Awareness Training for DSHS Contractors  
Encryption Products (2016)  
Policy and Procedure: Access to DSHS Data  
Policy and Procedure: Building Security  
Policy and Procedure: DSHS Data Kept Separate  
Policy and Procedure: DSHS Form 03-374b Confidentiality Statement  
Policy and Procedure: Lost, Stolen or Damaged DSHS Data  
Policy and Procedure: Office Security  
Policy and Procedure: Secure Email System  
Policy and Procedure: Security Awareness Training
2017 Employment First Summit: Data Slides (PowerPoint)  
2017 Employment First Summit: Local Level Plans (PDF)  
DVR Business Model  
DDA Guidelines for Community Based Assessments within Employment Services  
DDA Self-Employment Policy Guidelines  
State Employment Leadership Network (Unpaid, Work, and Volunteer)  
Service Guidelines Minimum Expectations for GSE and PVS (07/01/2013)  
CMS Informational Bulletin: Updates to the §1915 (c) Waiver Instructions and Technical Guide (9-16-11)  
Strengthening and Expanding Community Access Services:  Community Access Workgroup Recommendations (12/19/11)  
Workgroup Recommendations and Plan for a New Approach to Employment and Day Services: Report to the Legislature (12/5/2011)  
2010 WA Employment Report  
A Guide to the Working Age Adult Policy and Pathway to Employment Services (Jefferson County Public Health DD Program, 2008) Jefferson
Cross County Collaboration Pilot Project Final Report (10-30-09) King, Snohomish
Executive Summary, A Guide to the Working Age Adult Policy and Pathway to Employment Services (Jefferson County Public Health DD Program, 2008) Jefferson
House Human Services Committee Work Session: Working Age Adult Policy (06-30-2008)  
Working Age Adults with DD: Presentation by Linda Rolfe, Denise Rothleutner, & Mary Strehlow (OSPI Collaboration Conference, 3-29-07)  
A Guide: My Pathway to Employment Planning Services – Clallam County (7/06) Clallam
Client Flow Chart (01/2006) - this chart is intended to help guide clients to appropriate county services. Yakima
Ellensburg Employment Conference 2005 - Final Report  
Hire Ability Day Spokane
Working-Age Adults Policy 4.11 Central Office
Person-Centered Employment Plan Development Grays Harbor
Supported Employment Micro-Enterprise Manual Clallam
Supported Employment Resources:  A Categorized Bibliography - May 2006  
Letter from Linda Rolfe on Expand Employment 2005-07 Central Office
Notes from the County Summit (10/20/2005)     Central Office
Department of Labor and Industries Prevailing Wages     Central Office
Paths to Financial Eligibility     Central Office
County ProviderOne ACHS Presentation, August 2016 Headquarters
County ProviderOne Webinar, 8/31/2016 Headquarters
County P1 Post Implementation Webinar, 9/20/2016 Headquarters
DDA Employment and Day Reconciliation Report Training Document 2017 Headquarters
P1 County Procedure Codes Headquarters
Social Security and Benefits
Employment and Your Benefits  
Minimum Wage Security and Supplemental Security Income Benefits  
SSDI and Employment  
SSI and Medicaid  
Title II and Medicare  
2019 Why Apply to the Developmental Disabilities Administration Combined Translations  
Transition Planning Guide - this guide is distributed to schools, students and families each year. Benton/Franklin
School to Work Project Update (12-1-09) King
Social Security Benefits Analysis & Planning: Presentation by Emily Hart (OSPI Collaboration Conference, 3-29-07) Pierce
Transition Services: Presentation by Linda Rolfe, Denise Rothleutner, & Mary Strehlow (OSPI Collaboration Conference, 3-29-07)  
WA State Developmental Disabilities Administration Jobs by 21 Partnership Project Report for FY2008 (12/1/2008)  
WA State Developmental Disabilities Administration Jobs by 21 Partnership Project for FY2009 (12/29/10)  
Value Based Payment Project
Job Foundation Application 2021  
Job Foundation Information Brief for School Partners  
Job Foundation Overview for School Partners (YouTube video)  
Job Foundation Overview for School Partners (Presentation Slides)  
Value Based Payment Summary 2020  
DDA Technical Assistance Request Form  
DDA-DVR Job Foundations Memo  
DDA Job Foundations Report (2020)  
DDA Job Foundation Guidelines (2020)  
DDA Job Foundations Quality Review Tool (2020)  
Side by Side Comparison of Job Foundations and School to Work (2021)  
AWA Job Foundation Billing Overview (10/2021)  

County Developmental Disabilities Websites

Not all counties have websites devoted to services for those with developmental disabilities. Those we are aware of are listed below. If you know of a site we do not have listed please contact the DDA webmaster.